Administrative Assistant III Orthopaedic Clinic 198648
Administrative Assistant III Orthopaedic Clinic 198648
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Job Description
Company :IWK Health
Req ID: 198648
Department/Program: Orthopaedic Clinic/Team Childrens Surgical & Critical Care
Location:Halifax
Type of Employment: PermanentHourly FT 100FTE) x 1position(s)
Start Date: ASAP
Union Status:NSGEU Off&Cler Admin Professionals Bargaining Unit
Compensation: $25.1868 $28.0806/hour
Closing Date: March 16 2025 (Applications are accepted until 23:59 Atlantic Time)
IWK Health is a respected academic health sciences centre located in Halifax Nova Scotia providing tertiary and primary care for two million children youth adults and families each year across the Atlantic region. We have a team of approximately 4000 employees physicians volunteers and learners at sites across Nova Scotia. People build careers with IWK Health with our focus on training and mentorship opportunities. We recognize each others talent and celebrate our successes. We collaborate in modern facilities or virtually from home align our work to our values and enjoy access to enhanced benefits and wellness programs. We are proud to support our patients families and communities and are grateful for the generous donor support we receive.
Promoting an antiracist environment and calling out discrimination as we work and provide care is important to us. We are located in Mikmaki the unceded and ancestral territory of the Mikmaq people. Working in Mikmaki and providing care to those across Atlantic Canada is a shared privilege with the original inhabitants who have lived here for many thousands of years prior to colonization. There are 13 First Nation communities across Nova Scotia and more than 50 historic African Nova Scotian communities who also have a long deep and complex history dating back over 400 years. We have the highest percentage of people with disabilities in the country. Nova Scotia has the highest proportions of transgender and nonbinary people than any other province or territory in the country. We are active in our work to eliminate discrimination but have more work to do to build that trust acknowledge our biases and reduce the barriers our diverse communities face. We want IWK Health to be a safe and supportive space of equity and belonging in the care we provide and the employment we offer. We welcome all interested persons who selfidentify as Indigenous Black/African Nova Scotians Persons of Colour Immigrants/Newcomers Persons with Disabilities 2SLGBTQIA to apply to support our goal for our workforce to be representative of the patients families and communities that we care for at all job levels.
The Opportunity
Reporting to the Manager Ambulatory Surgical Care the Administrative Assistant Level III provides high quality administrative and organizational support to the Division of Orthopaedics and two Orthopaedic Surgeons. Responsibilities include but are not limited to:
Maintaining files and utilizing Outlook to coordinate surgeons schedules
Coordinating and scheduling patient surgeries which includes liaising with families internal/external departments hospitals and agencies
Maintaining team/division communications. Actively anticipating and troubleshooting problems
Creating and managing the clinic master schedule for Orthopaedic Care Team
Coordinating travel arrangements including booking and expense recovery as requested
Attending meetings taking producing and distributing minutes as required
Completing correspondence and records for computerized medical billing
Providing academic and research support (i.e. literature searches article retrieval etc)
Managing inventory of office supplies and placing orders as required
Participating in ambulatory care team discussions as required offering input and energy into efforts at improving clinic efficiency and functioning
Preparing purchase requisitions cheque requisitions and petty cash vouchers
Dictation word processing and database entry
Preparing/typing/transcribing reports project documents correspondences etc. Distributing accordingly
Generating and tracking performance indicators as required
Establishing and maintaining office filing system including processing incoming/outgoing mail.
Hours of Work
Mon Fri 8 hr shifts.
Your Qualifications
Minimum High School Diploma or G.E.D. required
Graduate from a recognized medical office administration diploma program required
Minimum two 2 years related administrative experience required. Experience in a health care environment preferred
Advanced working knowledge of Windows MS Office programs Adobe Professional Outlook Meditech online medical searches Internet searches and database programs required
Keyboarding skills of 60 wpm (at least) required
Successful completion of a medical terminology course required
Working knowledge of office equipment
Demonstrated strong time management analytical and problemsolving skills
Demonstrated organization skills strong communication and interpersonal skills
Demonstrated initiative; selfmotivated and able to work with minimal supervision/direction
Demonstrated high regard for quality accuracy and attention to detail
Demonstrated ability to work well with others and in a collaborative interprofessional team
Excellent judgment diplomacy and discretion in handling confidential and/or sensitive information
Functions effectively in a stressful environment with multiple deadlines and concurrent activities
Experience in computerized medical billing applications preferred
Experience with Community Wide Scheduling (CWS) an asset
Surgical booking experience as asset
Previous dictaphone experience an asset
Competencies in other languages an asset; French preferred
Thank you for your interest in IWK Health.
Please note that we only contact applicants selected for interview/testing. If we invite you to participate in an assessment process (such as an interview or testing) you have the right to request accommodation. Please discuss your needs when invited to the assessment process.
This is a Admin Professionals bargaining unit position. Preference is given to bargaining unit employees for unionized positions. Successful applicants changing unions bargaining units or employment status are advised to seek clarification regarding their seniority benefits and vacation entitlement and/or usage prior to accepting the position.
An offer of employment is conditional upon the completion and satisfactory results of all applicable background checks and confirmation of credentials.
If you are an employee ofIWK Health please apply through the internal careers page to ensure you are flagged as an internal applicant.
Employment Type
Full-Time
