Temporary Staffing Administrator
Temporary Staffing Administrator
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Job Description
This post is only open for applications for individuals employed within the Hampshire and Isle of Wight NHS Care System
Organisations within scope are as follows:
- Hampshire and Isle of Wight Integrated Care Board
- Southern Health Foundation Trust
- Portsmouth Hospitals University NHS Trust
- University Hospital Southampton
- Solent NHS Trust
- South Central Ambulance Service
- Isle of Wight NHS Trust
- Hampshire Hospitals
Location: St Marys Hospital Parkhurst Road Newport Isle of Wight PO30 5TG
Salary : Band per annum
Position Type : Permanent Full time 37.5 hours per week
Do you want to make a difference to our patients and families Do you thrive in a fastpaced environment If so we would love to hear from you.
We are seeking an enthusiastic motivated and flexible individual to join our Temporary Staffing Team as Temporary Resourcing administrator providing an advisory service to managers across the organisation.
You will ensure the timely and accurate management of all temporary staffing request and provide a full recruitment process for all staff groups for temporary staffing.
You will provide a comprehensive temporary resourcing service to the organisation ensuring the timely and accurate administration of all temporary resourcing requirements including the maintenance of all appropriate systems.
Key Responsibilities:
- Liaise with relevant line managers to ensure that all necessary documentation has been received in relation to any temporary staffing campaign.
- Provide advice and guidance to managers and applicants in all aspects of the temporary recruitment process in line with the agreed policies and procedures.
- Contact doctors with induction information and organise personal files/induction packs.
- Provide support to the Senior Resourcing Officer in the administration of all temporary resourcing activities.
- To respond to staff or manager enquiries by email or phone prioritise correspondence emails and enquiries/queries.
- To compose and produce general correspondence and reports as directed ensuring presentation and lay out of documents conforms to the Trusts corporate image.
- Deal effectively with payroll related queries from temporary workers.
- Answer all incoming calls to the temporary resourcing team in a timely polite and professional manner.
- Ensuring external and internal problems/complaints including flexible worker performance issues are handled appropriately and politely referring onto the Team Leader / Temporary Staffing Manager as appropriate.
- To ensure that appropriate information regarding hospital living accommodation is made available to all temporary staff and new appointments.
- Review temporary recruitment paperwork for compliance with relevant legislation e.g. equality and provide advice and guidance to managers on necessary changes escalating as appropriate.
- Work to achieve deadlines for temporary recruitment and requests with managers being mindful of capacity of department to support ID and right to work checking.
- Provide advice on terms and conditions of temporary resourcing. e.g. NHS Agency Controls and Procurement.
- Produce appointment letters and temporary agreements in accordance with agreed and statutory timescales.
- Responsible for ensuring the scheduling of all mandatory training for all bank workers.
- Administer the end to end recruitment process including ensuring that all preemployment checks are completed prior to a candidate commencing employment.
- Keep up to date with changes to the authorised signatory list to ensure the appropriate approval of contractual change documentation.
- Ensure that paperwork has been correctly authorised and that omissions and inaccuracies are corrected by the appropriate manager before input is carried out.
Please note this position has also been advertised on the Isle of Wight NHS Trusts jobs page. if you are interested in this position and wish to apply there is no requirement for you to submit two separate applications.
For further details please refer to Job Description.
Qualifications :
Qualifications
Essential
- NVQ Level 3 in Business Administration or equivalent experience
Experience
Essential
- Experience of working in a busy office environment.
- Experience of effectively using paper and electronic filing systems.
- Experience of inputting data into personnel/payroll or other similar systems and use of Microsoft office.
Knowledge
Essential
- High standard of computer literacy with good keyboard skills.
- Ability to communicate effectively by telephone particularly in giving instruction on the use of systems.
- Ability to communicate effectively in person dealing with callers to the department who may be distressed and / or upset.
- Ability to communicate effectively in writing.
Additional Information :
The health and wellbeing of our staff is at the forefront of everything we do. We are proud to be able to offer our staff some fantastic benefits including our onsite Nursery access to our free Beach Hut for those long summer days our onsite Wellness Centre including a gym and a swimming pool access to our fantastic staff networks including LGBTQ Race Equality and DisAbility and awards ceremonies to recognise your achievements. We believe we can offer support to all of our staff when they need it the most.
Please note your application may be transferred to the Isle of Wight Applicant Tracking System (ATS) if you are selected for an interview.
We welcome the unique contributions that you can bring in terms of your education opinions culture ethnicity race sex gender identity and expression nation of origin age languages spoken veterans status colour religion disability sexual orientation and beliefs.
Remote Work :
No
Employment Type :
Fulltime
Employment Type
Full-time
