Administrative and Clerical - Administrative Assistant

Job Description: Jobt Title: Administrative Assistant

Note: Suppliers need to communicate the following to prepare their associates in the event they are hired on All temps upon hire should expect to be set up to complete the RHD required Cornerstone Trainings on their first day. Hiring Managers will provide detailed instructions upon hire.

Summary:
The Administrative Assistant provides administrative technological and general office support to the Program. A commitment to the RHD values should be demonstrated as job duties are performed.

Essential Duties and Functions:
Administrative
Assists in the processing of new hire paperwork and other staff related documents.
Creates and manages employee files filing new paperwork as needed.
Submits staff payroll data to generate staff payroll checks.
Requests payment for program vendor bills and orders program supplies as needed.
Provides initial reconciliation of cash advances and custodial with further review via Accounts Payable department.
Functions as program representative answering phones greeting guests and assisting staff with program matters.
Conducts basic Medicaid/Medicare Fraud Eligibility Screens if required by program funding source for new hires.
Responsible for handling and management of consumer/participant s charts/books/files containing protected health information (HIRST).
Maintain and track all staff training requirements state regs and compliance including mandatory physicals.
Other duties as assigned.

Qualifications:
A High School Diploma.
Three years of experience working as an Administrative Assistant.
Strong verbal and written communication skills to assist in the daytoday program operations.
Excellent organizational skills.
Working knowledge of Microsoft Products and Applications.
Valid driver s license and personal vehicle.
Use of the Valenz Database to ensure candidates for hire and existing employees are not on the Medicaid/Medicare exclusion list depending on program funder requirements.

Working conditions:
Fastpaced open office environment. Selfstarter required with the ability to function independently and work in a collaborative team environment.

Physical requirements:
The Administrative Assistant will be required to sit stand and move about in the performance of their duties. Required to sit using a computer monitor and keyboard for a length of time to review electronic documents and files enter data and create reports. Use of Zoom and/or Microsoft Teams platforms to schedule meetings and make calendar appointments. Use of standard office equipment such as copiers and the telephone.
Additional Sills: Skills: Mental Health Exeperience Behaviorally Involved No 1 Soft Skills Ability to Followup No 1 Soft Skills Ability to meet deadlines No 1 Soft Skills Ability to Work Independently No 1 Soft Skills Ability to Work with Others No 1 Soft Skills Communication Skills No 1 Soft Skills Composing Meeting Minutes No 1 Soft Skills Create Spreadsheets No 1 Soft Skills Critical Thinker No 1 Soft Skills Customer Service No 1 Soft Skills Detail oriented No 1 Soft Skills Interpersonal Skills No 1