Office Supervisor - STD Clinic - Health Department
Office Supervisor - STD Clinic - Health Department
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Job Description
Job Description
Salt Lake CountyA career with a purpose in the community you love!
Salt Lake County invites you to explore our exciting career opportunities. We seek highly enthusiastic individuals to enrich our County with your experience and talent. If you enjoy working in a team environment that is committed to changing the lives of its community please keep reading.
What it is like to work here:
At Salt Lake County our culture is woven into all aspects of our work and our employees lives from the way we treat each other to the way we support the community. To promote and foster a fun and healthy work environment we appreciate employees through great benefits a healthy work life balance and room to grow and develop.
Surround yourself with:
Peers who are motivated to make a difference in the lives of those we serve. We serve Salt Lake County and envision a safe and beautiful place for all to live work and have fun. Salt Lake County is about connecting people and championing our community. Community is more than a place.its our heart and service that bring us together.
We encourage a work life balance:
Working for Salt Lake County is more than just a paycheck. A career with /Salt Lake County includes several benefits and perks. We support our employees with 12 Holidays up to 24 vacation days 12 sick days and one personal day every year.
Additional Benefits include:
- Retirement options for hybrid pension/401(k) or 401(k) only with a 10 contribution
- Medical coverage including a 100 county paid premium optionDental and Vision coverage including coverage for adult designees
- Health Savings account with a county contribution up to $1200/year Flexible Spending Account
- 100 countypaid LongTerm Disability and ShortTerm Disability option
- Professional Development including professional membership fees paid
- Tuition Reimbursement
- Plus: Onsite medical clinic and gym; pet insurance auto and home insurance and discounts at County facilities.
For Benefits information Click HERE
To estimate how much your pay and benefits could be worth use our Total Rewards Estimator
JOB SUMMARY
Provides administrative support for division leadership. Supervises administrative support staff and oversees special projects.
MINIMUM QUALIFICATIONS
Four 4 years of closely related experience OR an equivalent combination of related education and experience.Preference will be given to applicants with supervisory experience.
Due to the nature of this position the successful applicant must pass a required background check through fingerprinting and enrollment in the continuous RAP Back (Record of Arrest and Prosecution Back) program in accordance with current County Human Resources policy requirements.
Preference will be giving to applicants who are bilingual in English and Spanish.
A valid Drivers License accepted by the State of Utah is required at the time of hire. A valid Drivers License issued by the State of Utah must be obtained within six 6 months of hire to operate a County vehicle.
It is mandatory that all new hires receive the Tdap (Tetanus Diphtheria and Acellular Pertussis) vaccine before beginning employment or provide a copy of their immunization record prior to starting employment. The immunization record must show the vaccine name and date received.
Upon hire a twostep Tuberculosis skin test will be required. The first will need to be placed prior to starting employment.
ESSENTIAL FUNCTIONS
- Supervises staff which includes hiring orienting training assigning and reviewing work performance annual work performance appraisals and discipline.
- Creates maintains and organizes reports responds to correspondence and provides program support.
- Provides customer service by answering phones greeting visitors relaying messages and distributing forms documentation and information.
- May process GRAMA Records Requests and supervise the archiving of division records.
- May prepare and maintain reports and financial records.
- May supervise personnel action workflow and payroll coordination functions.
- Provides support and training to divisionwide support staff on a variety of topics
- May process travel to include completing the initial travel request forms and where appropriate making hotel reservations airline reservations and car rental reservations.
- May monitor and coordinate building and office equipment maintenance.
- Collects researches analyzes and organizes materials and information for special projects and reports.
KNOWLEDGE SKILLS AND ABILITIES (KSA)
Knowledge of:
- Supervisory techniques
- County policies and procedures
- Advanced word processing and spreadsheet software applications
- Record and report preparation maintenance archiving and filing
- Computer software related to jobspecific duties
- Business English and mathematics
- Basic accounting principles
- Professional telephone and customer service etiquette
- Effective planning and decisionmaking techniques
Skills and Abilities to:
- Prepare various documents and forms
- Maintain accuracy and organization in recordkeeping
- Work both independently and in a team environment
- Supervise and mentor staff
- Communicate effectively verbally and in writing
- Exercise discretion and confidentiality
- Organize workloads and prioritize tasks to adhere to deadlines
- Interpret and apply policies and procedures
- Follow verbal and written procedures and instructions
- Operate standard office equipment
Additional Information
IMPORTANT INFORMATION REGARDING THIS POSITION
This position works in the STD/STI Clinic and requires working with a diverse population in the Salt Lake County community. The position includes supervision of the receptionist cash handling duties accounting hiring orienting training assigning audit medical codes and reviews work performance. They provide support to the nursing supervisor reception staff and nursing staff. This position also requires creating reports of clinic operations budget patient numbers nurses workload etc. We are looking for a person who has great customer service skills and is culturally sensitive as well as knowledgeable in Word Excel Electronic Medical Records has money management skills including preparing and monitoring budgets and effective verbal and written communications.
Working hours are during clinic hours: Monday Friday 8:00 AM 5:00PM.
WORKING CONDITIONS AND PHYSICAL REQUIREMENTS
Work duties are typically performed in a general office setting.
Required Experience:
Manager
Employment Type
Full-Time
