Admin Finance Coordinator

Required Education: Bachelors degree in Accounting Finance Business Management or related fieldAND:

Equivalency/Substitution: Will accept 48 months of related experience in lieu of the Bachelors degree.

Skills:

• Working knowledge of office procedures
• Working knowledge of accounting processes
• Knowledge of Microsoft Office Suite (Outlook Excel and Word) Emphasis on Excel
• Excellent interpersonal skills
• Ability to work as a team member
• Ability to complete tasks in an efficient and timely manner
• Ability to multitask and selfmotivated
• Ability to communicate professionally verbally and in writing
• Advanced computer skills with wide knowledge of business software
• Detail oriented for accuracy of data and information
• Highly organized and able to handle multiple projects and deadlines

Certifications: None

Working Conditions:

• Physical:
  • Sit for prolonged periods. Communicate effectively and listen. Ability to engage in repetitive motion.
• Environmental:
  • Standard office environment.

Why You Belong at the University of Oklahoma:The University of Oklahoma fosters an inclusive culture of respect and civility belonging and access which are essential to our collective pursuit of excellence and our determination to change lives. The unique talents perspectives and experiences of our community enrich the learning and working environment at OU inspiring us to harness our innovation creativity and collaboration for the advancement of people everywhere.

Equal Employment Opportunity Statement:The University of Oklahoma in compliance with all applicable federal and state laws and regulations does not discriminate based on race color national origin sex sexual orientation genetic information gender identity gender expression age religion disability political beliefs or status as a veteran in any of its policies practices or procedures. This includes but is not limited toadmissions employment financial aid housing services in educational programs or activities and health care services that the University operates or provides.

Provides financial assistance to the COM Office of the Dean by performing accounting and financial analysis.

Duties:

• Manages all departmental accounts.
• Reconciles monthly financial reports to clear outstanding expenses payroll budget revisions and transfers.
• Monitors and ensures money is spent correctly.
• Sets up new vendors and ensures invoices are on the correct accounts.
• Makes cash deposits into special accounts.
• Maintains budget and grant administration Pcard management and OU Foundation funds.
• Makes recommendations for change and develops strategy for change.
• Coordinates and carries out projects or assignments requiring initiative independent action and specialized knowledge or expertise.
• Contacts various offices to request information as needed.
• Performs administrative duties including but not limited to ordering and tracking supplies making travel arrangements reimbursements keeping a calendar setting up meetings and appointments and assisting with various awards and award committees.
• Solves departmental problems as they arise.
• Assists with the development implementation and interpretation of policies and procedures ensuring compliance with federal state and university policies and regulations.
• Assists withtraining employees.
• Ensures work is completed in a timely manner.
• Oversees records maintenance (inventoryoffice files etc)
• Provides Faculty support with purchases travel and faculty liaison policies and procedures faculty awards funding requests reimbursement requests.
• Pick up vendor payment checks.
• Performs various duties as needed to successfully fulfill the function of the position.