Secretary - Attendance Spanish Bilingual Required
Secretary - Attendance Spanish Bilingual Required
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Job Description
Definition
Under the general direction of the School Principal or designated administrator the SecretaryAttendance ensures accurate attendance accounting within the District; resolves attendance related issues; ensures compliance with state reporting and documenting requirements; conveys attendance related information to appropriate parties; and provides general clerical support information and/or direction as may be assigned at assigned school site. The incumbents in this classification provide the school community with accurate attendance accounting which directly supports student learning and achievement.
Examples of Duties/Essential Job Functions
The following alphabetical list of functions duties and tasks is typical for this classification. Incumbents may not perform all of the listed duties and/or may be required to perform other closely related or departmentspecific functions duties and tasks from those set forth below to address business needs and changing business practices.
- Assist students and parents with the registration/enrollment process and basic Chromebook usage/ troubleshooting issues.
- Attends department and/or inservice meetings.
- Maintains a variety of manual and electronic documents files and records (e.g. student attendance notification logs) to provide uptodate information and/or historical reference.
- Maintains automated student attendance system to ensure accurate tracking and documentation of student attendance.
- Monitors students referred to the office for illness or disciplinary action to ensure student welfare and maintain a secure office environment.
- Notifies parents and/or guardians of student absences.
- Obtains attendance records for student entry and exit from campus during school hours (e.g. admission slips late notices class release forms) to ensure accurate reporting of excused absences and truancies.
- Oversees student workers to provide guidance and meet work requirements.
- Prepares attendancerelated reports and written materials (e.g. standardized/special reports letters to parents passes for students incoming calls on attendance slips SARB referrals etc..
- Processes documents and materials (e.g. report discrepancies status changes absence verifications student withdrawals) to disseminate information.
- Procures homework assignments from teachers as requested to disseminate information to absent students.
- Provides clerical support in the office (e.g. mail and staff supply order/student school supplies distribution) and teacher support with copies etc.
- Provides support in the health office with sick or injured students.
- Provide oral interpretation and/or written translation with Spanish speaking parents as needed.
- Researches and resolves discrepancies of attendance information and/or documentation.
- Responds to questions from a variety of individuals (e.g. staff parents probation officers other schools Welfare Department Housing Authority CPS and/or students) to provide required information and/or directions.
- Schedules meetings for Principal/Psychologist and other staff as requested (e.g. parent conferences 504s SSTs).
- Performs other related duties as assigned for ensuring the efficient and effective functioning of the work unit and the District including various mandatory district trainings.
KNOWLEDGE SKILLS AND ABILITIES
(At time of application)
Knowledge of:
- Basic math including calculations using fractions percentages and/or ratios
- English usage grammar punctuation and spelling
- Codes regulations and laws related to student attendance
- Current office equipment
- Business telephone etiquette
- Computer usage including pertinent software applications
- Customer service principles and practices
Skills and Abilities to:
- Operate standard office equipment
- Prepare and maintain accurate records
- Train and supervise student workers
- Understand complex multistep written and oral instructions
- Schedule activities
- Gather and/or collate data
- Be flexible in working with a wide diversity of individuals in a wide variety of circumstances
- Work with a diversity of individuals and/or groups
- Problem solve by identifying issues and appropriate actions
- Establish and maintain effective working relationships
- Meet deadlines and schedules including setting priorities
- Work with frequent interruptions
- Work under minimal supervision
- Maintain confidentiality
- Communicate clearly in both English and a second language (usually Spanish)
- Provide quality customer service
RESPONSIBILITY:
Responsibilities include: working under direct supervision using standardized routines; leading guiding and/or coordinating others; and operating within a defined budget. Utilization of some resources from other work units is often required to perform the jobs functions. There is a continual opportunity to have some impact on the organizations services
Employment Standards/Minimum Qualifications
At time of application and in addition to the Knowledge Skills and Abilities listed above.
EDUCATION REQUIRED:
High School diploma or equivalent.
EXPERIENCE REQUIRED:
Two 2 years of clerical experience in an office environment.
LICENSE(S) REQUIRED:
- None required.
CERTIFICATIONS AND TESTING REQUIRED:
- Pass the Districts applicable proficiency exam for the job class with a satisfactory score
- After offer of employment obtain:
- Criminal Justice and FBI Fingerprint Clearance
- Negative TB test result plus periodic postemployment retest as required (currently every four years)
- Preemployment physical exam A through Districts provider
SALARY SCHEDULE:
Classified Salary Range: 23
Work Calendar: 218 Days
Work Location: EastinArcola Elementary School
Work Hours: 7:30 am 4:30 pm8 hours/day)Examination Process
*Materials Required:*
1. Completed application
2. Proof of High School Diploma Equivalency or higher degree earned (copy of official transcript OR copy of diploma/degree is acceptable)3. Resume
*PC RULES 5.2.1.2 5.2.1.2 Inhouse employees will have first consideration for the position. If sufficient candidates are not available to complete the three ranks the Personnel Commission will move to include outside candidates.
The examination process will include screening to ensure applications are complete and meet all minimum qualifications. No additional information will be accepted from applicants once the application has been submitted.Only the most qualified applicants who pass the minimum qualifications review will be invited to the examination process.
The examination process will include a Spanish Bilingual Skills Test (Pass/Fail). Those achieving a passing score on the Spanish Bilingual Skills Test will be invited to the competency assessment 50 weight). Those achieving a passing score on the competency assessment will be invited to the qualification appraisal interview 50 weight). Those candidates achieving a passing overall score of 70 out of 100 on both assessments will be placed on the Eligibility List. The Eligibility List is valid for one 1 year from the certified date. The top three 3 ranks will be forwarded to the Hiring Authority for final interview and selection. This Eligibility list will be used to fill future SecretaryAttendance openings.INITIAL TESTING TENTATIVELY SCHEDULED AS FOLLOWS:SPANISH BILINGUAL SKILLS TEST: MARCH 26 2025COMPETENCY ASSESSMENT: APRIL 2 2025QUALIFICATION APPRAISAL INTERVIEW: APRIL 10 2025
PASSING THE EXAMINATION AND BEING PLACED ON THE ELIGIBILITY LIST DOES NOT GUARANTEE AN OFFER OF EMPLOYMENT
To move forward in the selection process you must complete an online application through this website. Resumes may be uploaded but cannot be used in place of a completed application.
SUBMISSION OF APPLICATION: ONCE YOU HAVE SUBMITTED YOUR APPLICATION YOU WILL NOT BE ABLE TO MAKE REVISIONS TO YOUR APPLICATION MATERIALS.
When completing the application please make sure you include ALLcurrent and previous employment in the Work Experience section of the application and completeALLfields including the name and contact information of your supervisors. The experience that is included in the resume but not in the Work Experience section of the applicationmay not be consideredfor the purpose of determining whether you meet the minimum qualifications.
All required documents must be submitted by the applicant. Personnel Commission staff will not upload your documents for you. The examination process/examination date is subject to change as needs dictate.All communication regarding this process will be delivered via email to the email address listed on your application.
If you have any questions regarding the recruitment process please contact Personnel Specialist Alejandra VenegasChaves atExt 294 or email .
ACCOMMODATIONS:Individuals with disabilities requiring reasonable accommodation in the selection process must inform the Madera Unified School District Personnel Commission Department in writing no later than the filing date stated on the announcement. Those applicants needing such accommodations should document this request including an explanation as to the type and extent of accommodation needed to participate in the selection process.
The Governing Board desires to provide a positive work environment where employees and job applicants are assured of equal access and opportunities and are free from harassment in accordance with the law. The Board prohibits district employees from discriminating against or harassing any other district employees and job applicant on the basis of the persons actual or perceived race religious creed color national origin ancestry age marital status pregnancy physical or mental disability medical condition genetic information veteran status gender gender identity gender expression sex or sexual orientation.The following person is designated as the Title IX Coordinator:
Prince Marshall
Executive Director of Student and Family Support Services
1820 Howard RoadMadera CA 93637
Employment Type
Full-Time
