Corporate Office Administrator
Corporate Office Administrator
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Salary Not Disclosed
1 Vacancy
Job Description
The Corporate Office Administrator position is responsible for the general office management for the CSM Corporate Office. This position uses superior customer service skills provides a wide variety of support to both processes and the employee experience and has timely resolution for various inquires both internally and externally. This position requires strong organizational and time management skills the use of data analysis to make decisions and the ability to effectively solve problems.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
Office Management:
- Contribute to the positive and professional office culture with a focus on creating a welcoming environment by greeting visitors and employees bringing forth ideas to support the intended culture and ensuring a functional productive and enjoyable office space.
- Maintain and distribute/publish documents such as the corporate phone directory and contact information name plates and officerelated standard operating procedures.
- Manage the office mail process including the printing of stamps and UPS labels sending certified and couriered items and sorting and distributing incoming mail.
- Maintain improve and order supplies for the common spaces including the mailroom supply room and closets/cabinets coffee stations breakroom and conference rooms.
- Lead the planning and of weekly corporate office lunches monthly social hours and monthly birthday and anniversary celebrations. This includes making menu selections; purchasing/ordering food beverages supplies etc.; considering items such as variety preferences and cost; and executing setup takedown and cleanup.
- Provide logistical and handson support for employee engagement and internship program events.
- Schedule and coordinate property tours internship events and meetings including meals that may be provided.
- Primary owner the overall cleanliness and organization of the office environment.
- Support the onboarding and offboarding process of employees including their desk/office space.
- Participate in other projects and responsibilities as assigned including supporting the offsite warehouse managing key control and parking access and contributing to safety and wellness efforts.
Vendor Management:
- Establish and maintain relationships with office vendors including copy machine provider vending suppliers phoneanswering service provider document shredding company etc.
- Review contracts and agreements with vendors to secure the best terms and prices.
- Monitor vendor performance and address or elevate any issues or discrepancies.
- Process invoices accurately and ensure timely payment to vendors.
- Evaluate and propose new vendors as needed to support office operations.
Budget and Cost Management:
- Assist in the preparation and monitoring of the Corporate Administration budget.
- Track and report on officerelated expenses including corporate office lunches and provided snacks ensuring adherence to budgetary guidelines.
- Conduct ongoing cost analysis of food and supplies and propose identified cost savings and efficiency improvements. Manage and adhere to requirements regarding Purchasing Card.
Administrative Support:
- Prepare and organize documentation for executives which could include drafting editing formatting and filing reports presentations and correspondence.
- Act as a liaison between the executives and internal/external stakeholders as well as building security and management ensuring timely and clear communication.
- Maintain the highest level of discretion and confidentiality while managing sensitive documents and communications.
Self/Workload Management:
- Responsible for effective self/workload management.
- Proactively identify and propose solutions.
- Promote collaboration and a positive professional work environment while maintaining strict confidentiality.
- Adhere to and support CSMs mission vision and values in addition to procedures and policies.
REQUIRED SKILLS AND EXPERIENCE:
- High School diploma or equivalent.
- Minimum two 2 to four 4 years of previous experience performing administrative and/or program/space management responsibilities.
- Excellent interpersonal and communication skills including both verbal and written adaptable to all levels in the organization.
- Intermediate to advancedlevel Microsoft Office skills.
- Excellent written and verbal communications skills with an ability to interface with all levels of the organization.
- Demonstrated ability to prioritize required work project work and incoming requests and adjust priorities as needed with a sense of urgency and positive cando demeanor.
- Significant strengths in detail orientation organization and valuing data to make decisions.
- Must be able to sit or stand at a desk for up to 8 hours per day.
- Requires grasping writing standing sitting walking repetitive motions listening and hearing ability and visual acuity.
- Must have finger dexterity to be able to operate office equipment such as computers printers smart phones (i.e. iPhone) multiline touch tone phone filing cabinets FAX machines photocopiers and other office equipment as needed.
- Ability to lift push and pull up to 20 pounds on an occasional basis.
PREFERRED SKILLS:
- Associate or bachelors degree.
- Advancedlevel skills with Microsoft Office Visio and Lucid Chart.
CSM Corporation offers a comprehensive benefits package to all regular fulltime employees designed to support the health wellbeing and financial security of our employees. Our benefits include medical dental and vision insurance plans companypaid life insurance and short term disability coverage companypaid long term disability coverage for eligible employees 401(k) plan with company match tuition reimbursement voluntary benefits (critical illness hospital indemnity accident insurance pet insurance identity theft) timeoff scholarship program generous hotel discounts and more! For benefits offered to regular parttime or oncall employees please email .
Required Experience:
Unclear Seniority
Employment Type
Full-Time
