Office Coordinator
Office Coordinator
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Job Description
Overview
Affiliated Engineers Inc. (AEI)is a leading multidisciplinary consulting engineering firm and collaborative community of over 800 employees who plan design and deliver highperformance innovative and holistic engineering solutions positively impacting society and advancing humankind.
Recognized in theTop 20 Engineering FirmsandTop 3 Science and Technology Firms since 2000byBuilding Design Construction Magazine AEI is dedicated to enhancing public health and improving patient outcomes advancing revolutionary biomedical research and enabling the next generation of scientific discovery and technological innovation through remarkable design and awardwinning projects.
From collaborating with the California Air Resources Board to transform air quality in the worlds largest zero net energy emissions testing facility to creating humancentric technically advanced clinical environments that elevate communities such asHealthcare Design Magazines 2022 Design Showcase Winner Sarasota Memorial Hospital in Venice Florida our work reflects the highest standards in sustainable design practices.
As anOffice Coordinatorin ourCharlottesvilleoffice you will help us empower our clients to achieve energyefficient building solutions save global environments and create a better greener future for all.
Heres why we need you:
In this role you will provide administrative and project coordination support to a variety of departments within the Charlottesville and Chapel Hill offices. Responsibilities include coordinating travel plans scheduling meetings planning events ordering supplies word processing creating spreadsheets and presentations and filing addition you will provide administrative support to office management.
Expertise of our most successful Office Coordinator:
- Associates degree in business or related field or commensurate experience.
- Proficiency in Microsoft Office application.
Effective skills to help you flourish:
- Answer incoming calls during office hours while greeting and welcoming visitors to the Charlottesville office.
- Strong attention to detail excellent organizational skills and flexibility to adjust to shifting priorities and deadlines that may occur daily.
- Ability to learn and work in multiple software platforms for design and construction management including Newforma Procore AccBuild and EBuilder.
- Distributes project information to appropriate members of the AEI project design team production services client team and other consultants in a timely fashion. May have occasional contact with client and other outside consultants regarding transfer of information documents timelines
- Capability to use discretion and judgment in dealing with sensitive information and maintaining confidential information.
- Strong spoken written communications and time management skills.
- Provides support as needed to project managers and project design team members by scheduling meetings making travel arrangements creating materials for technical and marketing presentations etc.
- Plans and coordinates organizational functions and events.
Our dedication to you:
- AEI passionately invests in our brilliant talent by allowing for personal and professional growth through supporting clients like NASA; the National Institutes of Health and Cone Health System; the US Department of Homeland Security and US Department of Energy; and Stanford University and the California Institute of Technology.
- Our flexible and collaborative work environment demonstrates our dedication to employee appreciation and collective commitment to excellence.
- We provide the opportunity to serve the greater good of humanity through work on cuttingedge stateoftheart projects like Promega Corporations Kornberg Center The University of Arizonas Biomedical Sciences Partnership Building AbbVies West Coast Oncology Hub and BioMed Realtys Gateway of Pacific.
- Our culture encourages professional development while adhering to a set of core values that drive company and team decisions. Our commitment to these values innovation and expertise integrity communication quality responsibility opportunity and growth informs both project decisions and behavior amongst colleagues and clients
- An exceptional benefits package (health dental vision) and a yearend bonus based on company profits individual responsibility and performance.
We provide the tools and a support system to ensure a thriving career. If this environment and opportunity to work on worldchanging projects align with your goals we would be thrilled to meet you.
Come and collaborate with us!
To be considered apply online athttps://aeieng/about/careers/.
If you know other candidates that would excel at this position please share this posting with them directly via email or to yournetwork on LinkedIn.
AEI is proud to be an EEO/AA Employer/Vet/Disabled.
Required Experience:
IC
Employment Type
Unclear
