Special Events Director
Special Events Director
Posted on :
17-03-2025
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1 Vacancy
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Job Description
Job Details
Boys and Girls Club Truckee Meadows Reno NV
$60000.00 $70000.00 Salary
Position Summary
The Special Events Director is responsible for the planning coordination and of highimpact fundraising and awareness events for the Boys & Girls Club of Truckee Meadows. This role requires expertise in auction management and event technology as well as the ability to optimize expenses manage budgets with precision and collaborate effectively with teams volunteers and stakeholders. The ideal candidate will be a dynamic leader who can influence without direct authority maintain professionalism with guests donors and board members and drive event success through strategic planning and .
This role is critical in driving BGCTMs fundraising success ensuring exceptional event experiences and strengthening relationships within the community.
ESSENTIAL FUNCTIONS:
- Event Management &
- Lead the planning logistics and of major fundraising events including:
- Cioppino Feed & Auction
- Annual Awards Banquets (Reno Fernley Ely)
- Annual Golf Tournament
- Fernley Passport to Party
- Ely Wine Walk
- Annual Scholarship Luncheon
- Annual Lifetime Giving Society Breakfast
- Assist with Clublevel events such as Day for Kids and Boys & Girls Day Out
- Manage all aspects of events including sponsorships ticket sales live and mobile auctions raffles setup and teardown.
- Ensure seamless integration of event software with donor management platforms and train staff as needed.
- Oversee all vendor relationships from contract negotiation to ensuring timely and costeffective service delivery.
- Travel as necessary to support and oversee events in rural locations including Ely Winnemucca and Fernley.
- Lead the planning logistics and of major fundraising events including:
- Budgeting & Financial Management
- Develop manage and track event budgets to optimize expenses while maximizing fundraising revenue.
- Secure and oversee sponsorship opportunities to enhance event profitability.
- Ensure cost control measures are in place without compromising event quality or experience.
- Stakeholder & Donor Engagement
- Cultivate and maintain strong relationships
- Collaborate with the Chief Development Officer resource development team and programming staff to align event strategies with organizational goals.
- Ensure exceptional donor stewardship by managing postevent followups including personalized thankyou letters and receipts.
- Strategic Event Planning & Innovation
- Identify and implement new fundraising event concepts to increase community engagement and donor participation.
- Continuously evaluate event strategies analyzing attendance fundraising outcomes and overall effectiveness.
- Present innovative ideas and improvements to leadership to enhance event success year over year.
- Team Leadership & Volunteer Management
- Lead event volunteers and coordinate responsibilities to ensure smooth event .
- Supervise and manage parttime interns assistants or contractors supporting events.
- Train and support staff in eventrelated technology and logistics.
- Compliance & Professional Development
- Ensure all Club policies including financial and HR procedures are strictly followed.
- Represent the organization at regional and national conferences within budgetary guidelines.
ALL BGCTM employees have the responsibility to help maintain the safety of our members and staff and ensure an optimal Club experience for all.
EVENT DATES:
- Fernley Passport to Party April 26 2025
- Ely Wine Walk June 21 2025
- Scholarship Luncheon June 26 2025
- Annual Golf Tournament August 1 2025
- Annual Lifetime Giving Society Breakfast August 7 2025
- Annual Awards Banquet (Fernley) October 9 2025
- Annual Awards Banquet (Ely) October 16 2025
- Annual Awards Banquet (Reno) November 6 2025
- Jack T. Reviglio Cioppino Feed & Auction February 24 2026
- Additional dates & events TBD
NO PTO permitted in the weeks prior to and after the Annual Cioppino Feed.
Qualifications
SKILLS/ABILITIES:
- Extensive experience in special event planning including live and mobile auctions.
- Expertise in event management software donor database integration and auction platforms (Greater Giving experience preferred).
- Strong financial acumen with a proven ability to optimize budgets and control expenses.
- Exceptional leadership and collaboration skills with the ability to lead without formal authority.
- Excellent written and verbal communication skills capable of engaging with diverse audiences including donors board members and sponsors while representing BGCTM professionally.
- Strong organizational skills with acute attention to detail able to manage multiple projects and deadlines in a fastpaced environment.
- Ability to produce and analyze reports providing datadriven insights to improve event outcomes.
- Highly adaptable with the ability to learn and integrate new technologies and software applications quickly.
- Strong interpersonal skills with the ability to handle sensitive and confidential situations with professionalism diplomacy and discretion.
- Willingness to work flexible hours including evenings and weekends to support special events.
- Ability to travel as needed to oversee Club events in rural locations.
CERTIFICATIONS/ASSOCIATIONS:
- After hire will receive mandatory paid online and inperson training including Safety Skills CPR/First Aid etc.
- After hire will be registered with Boys & Girls Clubs of America.
EDUCATION/EXPERIENCE:
- Bachelors degree required.
- Minimum of five to seven years of prior work experience preferably in special event planning and and or marketing and logistics.
PHYSICAL REQUIREMENTS/WORK ENVIRONMENT:
- Must be able to perform duties that require walking talking hearing standing sitting and/or bending for long periods of time. You may occasionally be required to kneel run and/or climb.
- Must be able to use hands and arms to enter data into the computer and use the telephone and other office equipment.
- Must be able to lift move manipulate and or hold objects up to 45 pounds. Objects that exceed the 45pound weight limit require additional assistance when moving lifting or manipulating.
- Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this job.
Required Experience:
Director
Employment Type
Unclear
Key Skills
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