The Nuclear Energy Agency - Office Manager
The Nuclear Energy Agency - Office Manager
Posted on :
26-03-2025
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1 Vacancy
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Job Description
Main Responsibilities
Strategic support to the DirectorGeneral
- In coordination with senior staff ensure timely responses to requests from the DirectorGeneral and other stakeholders: when necessary produce written inputs (in the form of briefings presentations memoranda and reports).Liaise internally with Office of Policy and Coordination and the Office of Resource Management to ensure all internal communication matters related to changes in procedures and processes and/ or office management are performed in a timely manner.
- Contribute to the overall planning and organisation of meetings and missions relating to the activities of the DirectorGenerals Office participating as required; liaise as necessary with the relevant external partners and corresponding colleagues in the Organisation; provide support to senior management in the coordination and the implementation of proposed actions as needed.
- Coordinate the DirectorGenerals office in order to ensure its smooth functioning. Take initiative in following up on matters that do not require the personal attention of the DirectorGeneral or senior management.
- Evaluate and assemble background documentation for daily meetings and decisions.
- Assist the DirectorGeneral in all communications as requested by drafting and editing of memos reports and notes (in both official languages of the Organisation) drafted by the DirectorGeneral.
- Assist in sensitive confidential matters related to personnel including arranging recruitment panels and drafting panel reports.
- Keep abreast of ongoing activities within the NEA and in the Organisation in general ensure the DirectorGeneral is duly informed of events absences and important activities of Heads of Division and follow up on requests from the DirectorGeneral with relevant Head of Division and internal staff.
- In the absence of the DirectorGeneral follow up on urgent and important matters according to established instructions.
Office Management and Coordination
- Matrix management of all NEA assistants and secretaries coach and mentor junior staff including assuring that divisions have appropriate staff support when assistants are unavailable or when large horizontal events are planned by the Agency.
- Act as the key point of contact for Heads of Division in their requests to the DirectorGeneral.
- Coordinate across the NEA to plan and organize staff meetings and internal events.
- Responsible for disseminating internal communications from the DirectorGeneral or his office.
- Make proposals to workflow improvements on administrative processes and liaising with NEA assistants to ensure process issues are being proactively resolved.
- Provide regular reporting to the DirectorGeneral on the meeting activities of NEA divisions related to conferences and meetings.
- Direct management of staff working in the Office of the DirectorGeneral.
Other duties
- Contribute to the planning and preparation of missions of the DirectorGeneral and his Office; liaise with the host countrys government related focal points and local service providers as required. Contribute to the smooth running of all protocol aspects related to the participation of Highlevel officials including Ministers and Chief of States.
- Responsible for supporting the NEA strategic mission planning process. Prescreening mission requests and presenting reports to the DirectorGeneral on NEA mission activities.
- Ensure the NEA has adequate processes in place to maintain business continuity in the case of unforeseen events.
Qualifications :
Ideal Candidate Profile
Academic and Professional Background
- University degree or equivalent experience in political science management or administration or related fields.
- A minimum of three years relevant experience in a national or international administration or within government or the public sector.
- Good knowledge of coordinating and managing activities and processes preferably acquired through a professional experience would be an advantage.
- Good general knowledge of the structure and activities of the Organisation and very good knowledge of the administrative rules and procedures of the Organisation.
- Experience of leading without direct influence and managing junior staff.
Communication and Languages
- Fluency in one of the two OECD official languages (English and French) and knowledge of or a willingness to learn the other.
Additional Information :
Core Competencies
- OECD staff are expected to demonstrate behaviours aligned to six core competencies which will be assessed as part of the hiring processes: Vision and Strategy (Level 1 Enable People (Level 2 Ethics and Integrity (Level 1 Collaboration and Horizontality (Level 2 Achieve Results (Level 2 Innovate and Embrace Change (Level 2.
- There are three possible levels for each competency. The level for each competency is determined according to the specific needs of each job role and its associated grade.
- To learn more about the definitions for each competency for levels 13 please refer to OECD Core Competencies.
Contract Duration
- Openended appointment.
- Depending on level of experience monthly salary starts at 5786 EUR plus allowances based on eligibility exempt of French income tax.
- Click here to consult the Staff Regulations applicable to officials of the OECD. Please note that from 1 July 2025 all Official appointments will be made under the OECDs new contractual modalities.
- Click hereto learn more about what we offer and why the OECD is a great place to work.
- Click here to browse our People Management Guidebook and learn more about all aspects relating to people at the OECD our workplace environment and many other policies supporting staff in their daily life.
- Please note that the appointment may be made at one grade lower in the specified job family based on the qualifications and professional experience of the selected applicant.
- This vacancy may be used to create a pool of candidates for comparable positions both for openended and fixedterm functions.
Closing date
- This vacancy should be filled as soon as possible and applications should reach us no later than23h59 Paris time 15 April 2025.
Selection Process
For retained candidates written tests/videorecorded interviews are foreseen endApril 2025 and panel interviews are planned for midMay 2025.
The OECD is an equal opportunity employer and welcomes applications from all qualified candidates who are nationals of who are nationals of NEA or OECD member countries irrespective of their racial or ethnic origin opinions or beliefs gender sexual orientation health or disabilities. Our selection processes are meritbased; we strive to enhance diversity both from national and gender perspectives while running fair transparent and competitive selection processes.
The OECD promotes an optimal use of resources to improve its efficiency and effectiveness. Staff members are encouraged to actively contribute to this goal.
Remote Work :
No
Employment Type :
Fulltime
Employment Type
Full-time
Key Skills
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