Grant Compliance Manager

Compensation

$54725.00 Annual

Job Description Summary

The application deadline for this position has been extended to 11:59pm EST on March 23 2025.

The Office for Finance is committed to fulfilling Santa Fe Colleges mission by providing the highest quality fiscal services through excellence in customer service integrity accountability and stewardship working together to implement creative solutions and best practices in sustainability and diversity.

The Grant Compliance Manager is responsible for overseeing and ensuring compliance in the administration of postaward grant activities for private state and federal grants. The Manager safeguards regulatory adherence aligning grant management practices with college funding sources administrative procedures and policies. The Manager also provides guidance and support to appropriate staff on grant development compliance and administration ensuring the effective and compliant of grantfunded initiatives in accordance with all applicable federal state and local regulations.

Job Description

Responsibilities and Duties Include:

• Leads coordinates monitors and tracks compliance efforts and effective grant management processes with grant coordinators and directors administrators the sponsored projects team and other college staff involved in grant projects.

• Manages and monitors all assigned projects to determine eligibility status and to ensure compliance with grant and/or contract requirements.

• Ensures compliance throughout the entire grant cycle from pre to postaward while adhering to all regulatory and institutional requirements.

• Reviews interprets and understands the laws regulations and guidelines set by federal and state authorities as well as specific requirements outlined by the funding organization for each grant.

• May assist with grant applications by providing recommendations that enhance proposal competitiveness and maintain the integrity of college resources.

• Provides guidance during the evaluation process and reviews grant proposal budgets prior to submission to ensure expenditures are linked to the programmatic goals and objectives of the grant.

• Supports grant coordinators and directors with the completion of annual reports budget modifications subcontracts forms and correspondence to ensure accuracy and compliance.

• Communicates with funding organizations submits required documentation and secures approval for any changes to the scope of budget or grants.

• Supports the Director of Sponsored Projects (SPO) and applicable staff on closeout efforts and maintains regulatory file copies of all grants; maintains grant project filing systems.

• Maintains consistent professional communications with grant coordinators and directors office for finance and sponsored projects staff and other college constituents to report progress towards meeting objectives and address any grant management compliance issues.

• Conducts meetings with grant coordinators and directors to review progress address concerns and ensure ongoing compliance; maintains detailed records to support grant documentation and reporting.

• Responds to complex inquiries from all levels of employees and/or external sources regarding a variety of questions such as clarification of college policies and procedures as it relates to grant management and compliance.

• Monitors progress towards meeting grant objectives and submits reports to administrators internal auditors SPO Director and CFO; submits monthly summary reports to appropriate administrators.

• Provides administrative support to funded projects including serving on postaward committees to ensure compliance and successful project implementation.

• Develops training materials for administration faculty and staff on grant compliance rules and regulations; designs and delivers introductory grant training sessions.

• Maintains professional and collaborative relationships with Student Affairs Academic Affairs Sponsored Projects Office and other college constituents.

• Learns and maintains knowledge of college rules and policies grant policies and procedures federal and state rules and regulations accounting functions and funding agency required documentation.

• Attends and participates in professional development training opportunities to remain current in grant compliance management and development topics.

• Complies with all published College Rules procedures guidelines and laws/regulations governing public employees including but not limited to those related to document retention and destruction FERPA and confidentiality.

• Strictly honors the privacy security and confidentiality of student records and other sensitive information according to appropriate state federal and college regulations policies and procedures.

• Provides service excellence through courteous informed accessible and professional engagement.

• Performs other duties as assigned.

QUALIFICATIONS

Required: A bachelors degree in areas of business accounting finance public administration legal services or related fields with two 2 years of experience in project management and/or grant compliance or a combination of completed education and/or experience equal to six 6 years.

Additional Requirements: A criminal background check will be conducted.
Preferred:Certified Grants Management Specialist designation from the National Grants Management Association (NGMA); a masters degree with work experience in implementing and managing grants.

General Knowledge Skills and Abilities

• Ability to work successfully in a multicultural environment.

• Adaptability to Change able to be flexible and supportive able to positively and proactively assimilate change in rapid growth environment.

• Analytical Aptitude & Problem Solving able to analyze information problems situations practices and/or procedures collect and interpret data reason logically establish facts identify and define existing and potential issues recognize the interrelationships among elements draw valid conclusions develop recommendations as well as alternative courses of action select appropriate course follow up and evaluate.

• Communication able to effectively communicate in a professional diplomatic empathetic and tactful manner using preferred method and level as applicable to the job.

• Critical Thinking & Judgement able to make wellreasoned sensible and timely decisions based on careful objective review and informed analysis of available information considerations and other factors.

• Customer Service ability to respond promptly and courteously to all questions from students and faculty demonstrating patience and persistence when helping students with little or no computer skills.

• Ethics able to demonstrate integrity professionalism civility and a high degree of ethics in all jobrelated actions.

• Organization & Time Management able to plan schedule and organize tasks related to the job to achieve goals within or ahead of established time frames.

• Problem Solving proven skills in identifying issues determining their cause developing creative solutions and following through with implementing resolutions.

• Team Orientation & Interpersonal highly motivated teamplayer with ability to develop and maintain collaborative relationships with all levels within and external to the organization.

• Relationship Management able to personally provide high level of interactive service to others building relationships and addressing identified needs.

• Results Orientation proven ability to set and exceed established targets.

• Systems & Software proficient level of knowledge of Microsoft Office and/or relevant position software programs.

• Detail Oriented Proven accuracy and attention to detail.

• Multitask Ability to expeditiously organize coordinate manage prioritize and perform multiple tasks simultaneously to swiftly assess a situation determine a logical course of action and apply the appropriate response.

Application Process: All applicants must submit a completed online SF application a letter of intent an uptodate resume/curriculum vitae and unofficial academic transcripts (if applicable) to be considered for this position. Unofficial transcripts are only accepted for review purposes official transcripts are required prior to any offer of employment being made.

If you are a retiree of the Florida Retirement System (FRS) please check with the FRS on how your current benefits will be affected if you are reemployed with the State of Florida. Your current retirement benefits may be canceled suspended or deemed ineligible depending upon the date of your retirement.

Santa Fe College (SF) is committed to maintaining a work and educational environment that embraces diversity and where no member of the college community is excluded from participation in denied the benefits of or subject to discrimination in any college program or activity based on: their race ethnicity national origin color religion age disability sex pregnancy status gender identity sexual orientation marital status genetic information political opinions or affiliations or veteran status. This commitment applies to employees volunteers students and to the extent possible to third parties applicants for admission applicants for employment and the general public. sfcollege/eaeo

Inquiries regarding nondiscrimination policies or concerns about discrimination or harassment including concerns about sexual harassment or sexual violence under Title IX should be directed to:

Santa Fe College reserves the right to extend deadlines and/or not to offer advertised positions. Preference will be given to eligible veterans and spouses of veterans.