Clinical Training Department Coordinator - DC

Job Description:

The Clinical Training Coordinator is a vital member of our Clinical PsyD department. This role plays a crucial part in ensuring the efficient and effective coordination of all trainingrelated activities and processes. The Clinical Training Coordinator will be responsible for managing communication overseeing training calendars coordinating practicum and internship programs and providing support to students faculty and staff involved in training matters. This position requires exceptional organizational communication and administrative skills to successfully support the training and development of our students pursuing their Clinical PsyD.

Key Responsibilities:

Training Program Coordination:

• Assess evaluate and streamline existing processes and procedures to enhance the overall functionality of the departments training program.

• Implement new systems and procedures to optimize daytoday operations and ensure compliance with relevant standards and regulations.

• Maintain accurate and uptodate records related to training including student files training rosters and grade change paperwork.

DepartmentWide Communication:

• Act as the primary point of contact for the training team managing the training inbox and responding to trainingrelated inquiries promptly.

• Coordinate communication between students faculty staff site supervisors and alums regarding training paperwork events site management and general inquiries.

• Disseminate pertinent departmentwide communications related to training on behalf of the Director of Clinical Training (DCT) Associate Directors of Training (ADOTs) and department chair.

Training Calendar Management:

• Oversee and maintain training calendars on platforms such as Canvas and Outlook ensuring accuracy and timely updates.

• Provide information and answer questions regarding training calendars onboarding processes for students going on training and liaising with staff site supervisors and faculty involved in training matters.

Practicum Coordination:

• Coordinate the implementation of programs presentations and events related to practicum such as interviewing series professionalism series practicum fair and student celebrations.

• Supervise and support student workers in their assistance and coordination of practicumrelated activities.

• Organize and disseminate timelines and guidelines to students during the practicum match process providing administrative support throughout.

Internship Support:

• Prepare materials to support summer programming including the Internship Manual intent to apply to internship forms and resource hub management on Canvas.

• Collect and maintain specific student statistics related to internship preparation and provide administrative support during the match process.

Postgraduate Support:

• Assist postgraduates with licensure paperwork processing and provide training verification.

• Collect and disseminate postdoctoral fellowship information/flyers.

• Manages requests for training records.

Facility management

• Coordinate with oncampus facilities team to reserve rooms for oncampus events.

Qualifications:

• Bachelors degree in a related field (e.g. psychology education counseling) or equivalent work experience. Masters degree welcomed.

• Prior experience in an administrative or coordination role preferably in an educational or training setting.

• Knowledge of training processes academic calendars and academic systems (e.g. Canvas Outlook) is desirable.

• Strong organizational skills with the ability to manage multiple tasks and deadlines effectively.

• Excellent written and verbal communication skills to interact with various stakeholders.

• Attention to detail and the ability to maintain confidentiality in handling sensitive student information.

• Proficiency in office software applications (e.g. Microsoft Office Suite).

This position offers an exciting opportunity to contribute to the development and success of our students training experiences. The Clinical Training Coordinator will play a critical role in ensuring the smooth and successful of training programs and fostering a supportive and engaging environment for our students pursuing their Clinical PsyD.

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