Hotel Procurement Manager
Hotel Procurement Manager
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5years
Not Disclosed
Salary Not Disclosed
1 Vacancy
Job Description
DESCRIPTION:
As a Purchasing Manager the role involves working with suppliers to negotiate contracts for the purchase of required goods and maintaining accurate records of transaction trends. The individual will also support the Finance and Operational Departments in monitoring reporting and controlling the Cost of Sales including activities such as audits financial analysis reporting budgeting and forecasting. Additionally the role includes assisting with special projects as assigned by senior management.
MAIN DUTIES:
- Implement and maintain effective purchasing policies systems and procedures aligned with company standards.
- Monitor vendors for quality service and pricing through standard purchasing specifications.
- Obtain competitive quotations for the organizations requirements ensuring the best products are sourced and purchased.
- Call for quotations on items exceeding a specific cost threshold and gather at least three independent quotes for items priced above the set limit.
- Negotiate contracts to ensure reduced pricing across all operational areas.
- Receive daily market lists from relevant departments and coordinate the timely delivery of items. Ensure that all delivery dates are updated per suppliers commitments.
- Ensure all authorized purchase orders are dispatched to respective vendors for daily delivery.
- Verify and maintain uptodate quotations and suppliers current price lists. Ensure efficient operation of the purchasing department.
- Research and identify new products and services for procurement.
- Obtain written approval for the establishment of minimum/maximum stock levels.
- Review and approve delivered items resolving discrepancies in price or quantity.
- Approve new storeroom items confirming descriptions units packing and establishing stock levels.
- Verify and manage the pending orders report ensuring that orders are checked and verified regularly.
- Prepare and send a list of cancelled orders to the accounts team with the appropriate explanations.
- Monitor slowmoving item lists and identify products for standing orders based on consumption patterns.
- Ensure the validity of items available and follow up on obsolete stock for disposal.
- Maintain proper documentation and quotations according to policy and procedure.
- Approve storeroom reorder requests within the established stock levels.
- Ensure suppliers adhere to hygiene standards for delivered goods.
- Maintain health and safety standards in all storerooms.
- Keep records in a way that they can be accessed for audit purposes.
- Liaise with all department heads regarding their purchasing needs.
- Maintain uptodate documents and files and perform duties efficiently.
- Coordinate regular stock count processes and prepare relevant reports.
- Be flexible with working hours to accomplish key responsibilities.
JOB KNOWLEDGE & SKILLS REQUIRED:
- Indepth understanding of the hospitality industry.
- Strong knowledge of cost control procedures.
- Clear understanding of hotel food and beverage operations.
- Proficient in recordkeeping in line with statutory and audit requirements.
- Experience in conducting internal and annual audits.
- Proficient in POS and inventory system reporting packages.
- Fluency in English.
- Computer literacy in MS Office.
- Skilled in inventory systems and POS.
- A valid driver s license.
- Strong customer service skills including interacting with guests and staff.
- Teamwork and consensusbuilding abilities.
- Innovative and creative approach to task .
- Proficiency in business correspondence including proper English usage grammar and punctuation.
- Time management skills.
- Computer literacy relevant to the role.
Requirements
- Matriculation (Essential).
- Accounting or Financial qualification (Desirable).
- A valid driver s license (Essential).
- Minimum of 5 years experience in Purchasing (Essential).
- Experience in Cost Control / Procurement within the hotel industry (Essential).
- Experience in reporting hotel performance related to procurement/purchasing (Essential).
In-depth knowledge of the hospitality industry Strong cost control and financial management skills Expertise in hotel food and beverage procurement Proficient in recordkeeping, audits, and compliance with statutory requirements Experience in conducting internal and external audits Proficient with POS and inventory system reporting Fluency in English, with excellent communication skills Advanced computer literacy, including MS Office Skilled in managing and maintaining inventory systems Strong customer service and relationship management abilities Team collaboration and consensus-building skills Creative problem-solving and innovative thinking High level of attention to detail and accuracy Effective time management and organizational skills Strong negotiation and vendor management skills Knowledge of health and safety/hygiene standards in procurement Ability to analyze and report on procurement performance Ability to work independently and manage multiple tasks efficiently
Education
Matric (Essential). Accounting or Financial qualification (Desirable). Driver s license (Essential) Minimum of 5 years experience in Purchasing (Essential). Cost Control/procurement in hotels (Essential). Reporting of hotel performance relating to Procurement/Purchasing (Essential).
Employment Type
Full Time
