Construction Contract Administrator

The Contract Administrator is responsible for daytoday management of contracts throughout their lifecycle with emphasis on administration compliance monitoring and relationship management. This role ensures contractual obligations are fulfilled documentation is properly maintained and organizational interests are protected through diligent contract oversight.

Core Responsibilities

Contract Administration 60

• Process and maintain executed contracts in contract management systems
• Track key contract dates milestones deliverables and renewal/expiration deadlines
• Prepare and process contract modifications amendments and change orders
• Monitor vendor performance against contractual requirements and service level agreements
• Facilitate communication between internal stakeholders and vendors regarding contract matters
• Review invoices for contractual compliance and approval routing
• Coordinate contract closeout procedures and documentation
• Maintain accurate and complete contract files for audit purposes
• Generate regular status reports on contract performance metrics
• SOX control responsibilities may be part of this role which are to be adhered to where applicable. 

Compliance Management 25

• Ensure adherence to contractual terms and conditions by all parties
• Identify potential compliance issues and escalate to appropriate management
• Track insurance certificates licenses and other compliance documentation
• Monitor regulatory changes that may impact existing contracts
• Assist with internal and external audits related to contract documentation
• Maintain standard operating procedures for contract administration
• Support development and implementation of contract templates and standard clauses

Administrative Support 15

• Assist with routine contractrelated correspondence
• Prepare contract summary sheets for management review
• Schedule and support contract review meetings
• Provide administrative support for the contract management team
• Respond to basic inquiries about contract status and requirements
• Maintain vendor contact information and relationship records
• Support data entry and reporting functions within contract management systems

Qualifications :

Required

• Associates degree in Business Administration Supply Chain Management or related field
• 3 years of experience in contract administration or related procurement role
• Proficiency with contract management software and MS Office suite
• Strong attention to detail and organizational skills
• Ability to read and interpret contract language
• Excellent written and verbal communication skills
• Basic understanding of contract terms and conditions
• Experience with document control and records management

Preferred

• Bachelors degree in Business Supply Chain Management or related field
• Professional certification such as CCCM (Certified Commercial Contract Manager) or similar
• Experience with electronic document management systems
• Knowledge of applicable industry regulations and compliance requirements
• Experience with financial aspects of contract management including invoice validation

Competencies

• Detail orientation and accuracy
• Time management and prioritization
• Process improvement mindset
• Problemsolving abilities
• Interpersonal communication
• Data management and analytical skills
• Ethical conduct and confidentiality
• Collaborative approach to stakeholder management

Work Environment

• Primarily officebased with potential for hybrid/remote work arrangements
• Regular business hours with occasional need for flexibility during critical contract periods
• Minimal travel required

Reporting Structure

• Reports to: Contract Manager or Procurement Manager
• May coordinate work with Contract Specialists and Procurement team members

Additional Information :

The salary range for this fulltime role is $75K$100k per year. Ranges are determined by role and level and represent a good faith effort to provide a fair and equitable salary. This range is a reflection of base salary only not of a total compensation package. Please note Turner & Townsend reserves the right to pay more or less than the posted range depending on candidates experience and qualifications. 

*Onsite presence and requirements may change depending on our clients needs 

*Qualified candidates with arrest or conviction records will be considered for employment in accordance with LA County ordinance and CA law.

Our inspired people share our vision and mission. We provide a great place to work where each person has the opportunity and voice to affect change. 

We want our people to succeed both in work and life. To support this we promote a healthy productive and flexible working environment that respects worklife balance.  

Turner & Townsend is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees and actively encourage applications from all sectors of the community. 

Please find out more about us at www.turnerandtownsend/ 

Turner & Townsend does not accept any speculative or unsolicited CVs that have been sent to our internal recruitment team or hiring managers from agencies outside of our preferred supplier list or that have not followed due process. Any speculative or unsolicited CVs will be treated as a direct application. 

 All your information will be kept confidential according to EEO guidelines. 

#LILT1

Join our social media conversations for more information about Turner & Townsend and our exciting future projects: 

Twitter

Instagram

LinkedIn

It is strictly against Turner & Townsend policy for candidates to pay any fee in relation to our recruitment process. No recruitment agency working with Turner & Townsend will ask candidates to pay a fee at any time. 

Any unsolicited resumes/CVs submitted through our website or to Turner & Townsend personal email accounts are considered property of Turner & Townsend and are not subject to payment of agency fees. In order to be an authorised Recruitment Agency/Search Firm for Turner & Townsend there must be a formal written agreement in place and the agency must be invited by the Recruitment Team to submit candidates for review.