Assistant Bid Manager
Assistant Bid Manager
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Job Description
Thales people provide armed forces with operational advantage at every decisive moment throughout their mission. Our solutions extend across the battlespace Space Air Surface SubSurface and Cyber with capabilities including Sonar Electronic Combat and Intelligence Surveillance and Reconnaissance systems.
Together we offer fantastic opportunities for committed employees to learn and develop their career with us. At Thales UK we research develop and supply technology and services that impact the lives of millions of people each day to make life better and keep us safer. We innovate across five major industries; Aerospace Defence Ground Transportation Security and Space. Your health and wellbeing matters to us and thats why we offer you the flexibility to do whats important to you; whether thats part time hours job sharing home working or the ability to flex your start and finish times. Where possible we support a working pattern that suits your lifestyle and helps you reach your ambitions.
What the Role Has to Offer:
UWS is growing at a rapid pace. Due to the success of programmes within UWS and with a portfolio of world leading products both in conventional systems and in new technologies (maritime autonomy) this has led to an extensive prospect list consisting of a significant number of strategic bids.
This role is an opportunity to assist on major bids that are critical to the long term strategy of UWS and Thales and lead on lower value bids. You will be working as part of an established team in one of the most exciting areas of the business with a great opportunity to get a wide overview of the business.
Primary Purpose of the Role:
The purpose of this role is to provide support to delivery of Bids within the UWS domain involving bid management activities across any of the antisubmarine mine warfare future capabilities or postcontract support sectors. The role is to ensure that the Initial Project baseline for Project (post contract award) is robust with an appropriate level of confidence that customer and business expectations will be met. This will be achieved through the leadership of a multidisciplinary Bid team to own and deliver high quality business winning proposals.
The role requires a professional approach excellent communication skills tailored to your audience excellent stakeholder management skills commercial awareness and a proactive approach to identifying and mitigating risk.
Principal Relationships:
- Capture Leads
- UWS Head of Bid and Project Management
Bid Team: PMdesignate SEM PDA Project Controls Quality Assurance Manager WPM/CAMs or Estimators
Portfolio Leads
Functions contributing to the preparation of the offer and the Initial Project Baseline in particular Engineering Industry Procurement Finance Legal & Commercial Quality IT/IS HSE Security (inc. Cyber)
Key Responsibilities and Tasks:
- Exhibiting the Leadership at Thales model behaviours
- Assistance to help embed a strong sense of delivery accountability and a proactive risk and opportunity management culture (for both winability and deliverability) at all levels of the bid team
- Assistance with creating and controlling the bid schedule and resource plan; leading and coordinating multidisciplinary teams to achieve key milestones
- Assistance to establish and control the requirements baseline (technical and nontechnical) including compliance traceability allocation to work packages and the end to end estimating process
- Providing input to ensuring the creation of robust initial project baselines for delivery postcontract award
- Supporting the management of customer supplier and partner relationships building trust and confidence through open dialogue
- Assistance with coordination and control of the Master Assumptions Dependencies and Exclusions List (MADEL) ensuring alignment across all bid artefacts including the Project baseline estimates and proposal/commercial terms
- Providing input and coordination of proposal development including the use of colour/peer reviews as appropriate
- Ensuring crossfunctional alignment both in terms of support to bid delivery and clear commitment to the asbid Initial Project baseline
- Ensuring appropriate focus on CASH management and achieving a positive net cash profile associated with the Initial Project baseline
- Promoting and enabling leftshifting e.g. solutions options and selection make/team/buy decisions Project strategies
- Assistance with creating initial project plans (E.g. project charter PMP ROMP) for the of the contract as required for the proposal
- Establishing and maintaining the bid data repository; ensuring migration to the future project data repository as part of a managed handover to the project team
- Ensuring that all bid activities comply with the relevant Thales Chorus 2 processes
- Supporting adhoc duties that will be consistent with the nature of a bid manager position within Thales
- Assistance and input to management and control of bid budgets (including status and forecast) for all Bids within their working perimeter and liaison with PMO to reflect in appropriate tools E.g. Oracle P6. Note: For particularly large or complex bids a PMdesignate and/or proposal manager may be appointed to support the bid manager with some of the activities listed above.
Experience :
- Working as part of a multidisciplinary team
- Good English and grammar skills for writing presentations and proposals
- Awareness of technical and nontechnical requirements on complex bids and/or projects.
Skills
- Experience in a bid and/or project context including the ability to adapt personal style to achieve the desired results
- Strong interpersonal and verbal communication skills with written presentation and report writing skills
- Communication interpersonal verbal and presentation/report writing
- Organisation and analytical skills
- A positive attitude combined with excellent interpersonal and motivational skills.
Values & Behaviours:
The successful candidate will demonstrate behaviours that are consistent with the Leadership at Thales model behaviours:
Think Big
Make It Happen
Together.
Qualifications : Desirable:
- Professional project management qualifications IPMA and/or APMP membership or equivalent.
Security Clearance statement:
Due to the nature of the work that we do at Thales many of our roles are subject to security restrictions. This role requires Security Clearance (SC). It would be advantageous if currently held however if not currently held it is a requirement that the successful applicant undergo achieve and maintain SC Clearance prior to commencing employment. Please visit the UKSV website for further guidance United Kingdom Security Vetting GOV (www)
To be eligible for full SC you generally need to have resided in the UK for the last 5 years. In some circumstances a minimum of 3 years residence in the UK over the last 5 years may be accepted with additional overseas checks.
What we can offer:
We are committed to giving you opportunities to be your best. We believe in embracing the passion and potential of our people and to achieve this we offer market leading training development and experiences along with the opportunity to be mentored and coached by some of the smartest minds in the industry. We hire from within as our first priority so you will have a myriad of opportunities within our diverse global organisation.
Flexibility
Your health and wellbeing matters to us and thats why we offer you the flexibility to do whats important to you; whether thats part time hours job sharing home working or the ability to flex your start and finish times. Where possible we support a working pattern that suits your lifestyle and helps you reach your ambitions.
The Work Environment
At Thales we believe in flexible SMART working and have the expectation this role will be delivered through a combination of remote and office based collaborative working. When working in the office you will be based at the largest Thales site in the UK featuring access to a wide variety of resources including manufacturing environmental and electromagnetic test facilities and specialised laboratories. The modern site includes a subsidised restaurant a caf break out spaces bicycle storage facilities and more.
Benefits at Thales
Alongside a competitive base salary we offer a variable compensation plan bonus and benefits package which includes:
- Half day every Friday usually finishing around 13:00pm
- Pension Scheme
- 28 days annual leave (Plus Bank Holidays)
- Life Cover
- Progression and Development Opportunities
- 24/7 Employee Assistance Program and access to mental wellbeing app
- Employee discount shopping schemes on major brands and retailers
Thales is an equal opportunities employer and diversity and inclusion are integral to the success of Thales.
#LIDB2
In line with Thales Baseline Security requirements candidates will be asked to provide evidence of identity eligibility to work in the UK and employment and/or education history for up to three years. Some vacancies may require full Security Clearance which can require further evidence to be provided. For further details of the evidence required to apply for Baseline and Security Clearance please refer to the Defence Business Services National Security Vetting (DBS NSV) Agency.
At Thales we provide CAREERS and not only jobs. With Thales employing 80000 employees in 68 countries our mobility policy enables thousands of employees each year to develop their careers at home and abroad in their existing areas of expertise or by branching out into new fields. Together we believe that embracing flexibility is a smarter way of working.
Thales UK is committed to providing an inclusive and barrierfree recruitment process. We will provide reasonable adjustments and support to ensure neurodiverse applicants or those with a disability or longterm condition can be their best during the recruitment process. To request an adjustment if you need this job advert in an alternative format or if you have any questions about the recruitment process please contact Resourcing Ops for mid to senior roles or the Early Careers Teamfor graduate and apprentice roles.
Great journeys start here apply now!
Required Experience:
Manager
Employment Type
Full-Time
