Asset Management Associate
Asset Management Associate
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1 Vacancy
Job Description
As a member of the Business Operations branch of Corporate IT the IT Asset Management Associate is part of the team responsible for the lifecycle of user assets needed by our 22000 global end users. In addition this person is in position to execute effective and efficient procurement and asset services ensuing values and competencies in maintaining transparency integrity and compliance. The Asset Management Associate derives meaningful operational metrics which align to OLA/SLAs across the function and manages continuous improvements with regards to accurate and appropriate inventory across the enterprise.
Reporting to Visas Director of IT Hardware Asset Management this roles primary focus is with inventory data maintenance. As a business office function this role has significant impact on the daytoday success of the overall transformational journey of Corporate IT. The Asset Management Associate works with internal customers and peers to ensure data accuracy and lifecycle management of assets. As needed they support the delivery of financial and logistical acquisition of End User assets. She/He works with peers to derive total cost of ownership (TCO) improvements through operational efficiencies as well as vendor management activities.
Areas of experience include data analysis around asset lifecycle inventory management and reporting process development/optimization and global logistics and ontime delivery of services/assets.
Essential Functions
Operational
- Ensuring strict adherence to our process lifecycle updating systems and documents regularly
- Perform monthly inventory validation audits for Visa sites. This includes validation of status and the reconciliation of certificates of destruction when an asset is decommissioned.
- Reconciling inventory across a variety of systems and statuses (in stock in use legal review etc. as well as wiping/disposal activities.
- Implementing the process of procurement and asset activities inventory control logistics and distribution ensuring effectively functioning processes to avoid costly delays and lost opportunities
- Coordinating timely delivery of goods works and services using the teams procurement procedures.
- Facilitating the refresh of assets for their assigned region
- Assisting team members as needed to ensure the entire asset service is robust and operationally efficient
- Controls and Reporting
- Guaranteed accurate inventory reporting.
- Ensure audit and control regulations are met including asset reconciliation and disposal certifications.
- Ensure full compliance of procurement activities financial rules and regulations relevant organizational directives and administrative Instructions.
- Preparing accurate adhoc monthly and quarterly inventory level reports as required
- Ensure all activities are compliant with standard reporting requirements and audits.
- Interrelationships
- Ensure effective lines of communication between stakeholders primarily those who are within the EUO department but also between Finance Procurement and other cost center owners
- Manage relationships with vendors suppliers and contractors to facilitate smooth flow of services
Strategic
- Maintain and ensure adherence to Standard Operating Procedures control of workflows continuous business processes monitoring and delivery of improvements as it pertains to inventory accuracy.
- Recommend continuous improvements to team sourcing technicians to drive measurable improved performance
- Participate in various Asset Management projects as needed
This is a hybrid position. Expectation of days in office will be confirmed by your hiring manager.
Qualifications :
Basic Qualifications
Minimum of 3 years of work experience or a Bachelors Degree
Basic knowledge of IT asset management
Average knowledge and experience using excel spreadsheets
Preferred Qualifications
5 or more years of work experience at a tech company
Experience with inventory management systems.
Above average experience with using Excel formulas
Ability to execute at the detail level while maintaining a strategic alignment
with the practice
Identifying and solving process gaps
Ability to speak up when something does not make sense and creating a plan
to fix streamline and automate
Knowledge of PC MAC and peripherals
Strong analytical skills
Strong organization skills with the ability to multitask and prioritize work
schedules
Consistently approaches work with energy and a positive constructive attitude
Builds strong relationships with team members and stakeholders
Demonstrates openness to change and ability to manage complexities
Ability to develop collaborative and harmonious relationships at all levels of the
organization
Excellent verbal and written communication skills problem solving skills
attention to detail interpersonal skills and the ability to interact professionally
with internal and external parties
Strong ability to work independently and manage ones time
Additional Information :
Visa is an EEO Employer. Qualified applicants will receive consideration for employment without regard to race color religion sex national origin sexual orientation gender identity disability or protected veteran status. Visa will also consider for employment qualified applicants with criminal histories in a manner consistent with EEOC guidelines and applicable local law.
Remote Work :
No
Employment Type :
Fulltime
Employment Type
Full-time
