Senior Administrative Support Specialists
Senior Administrative Support Specialists
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Salary Not Disclosed
1 Vacancy
Job Description
MAXISIQ is seeking a highly experienced Senior Administrative Support Specialist to provide comprehensive support to senior management and project teams within the U.S. Army Rapid Capabilities and Critical Technologies Office (RCCTO). This role is crucial to ensuring efficient administrative operations managing complex schedules and supporting project management efforts. The ideal candidate will have extensive experience in government or defense environments exceptional organizational skills and the ability to handle multiple tasks in a fastpaced environment. This is a fulltime position located on Fort Belvoir VA with work anticipated March 2025 upon award.
Duties involved with this role:
- Provide highlevel administrative support to senior management including managing complex calendars scheduling meetings and organizing travel arrangements for leadership and project teams.
- Prepare edit and maintain a wide range of documents including reports presentations and correspondence ensuring accuracy and proper formatting. Support the organization and management of important documentation for project teams and leadership.
- Serve as the primary point of contact for internal and external communications ensuring clear and efficient communication across departments and project offices.
- Coordinate and prepare materials for meetings including scheduling agenda development and ensuring all necessary resources are available for attendees.
- Maintain and support data systems ensuring accurate recordkeeping and access to critical information for project teams and leadership.
- Assist project teams with administrative tasks related to project management including tracking project timelines budgets deliverables and providing updates to senior management.
- Lead the logistical arrangements for events workshops and training sessions including venue selection catering and materials preparation.
- Assist with financial tasks including processing invoices tracking expenses and preparing detailed budget reports for review by leadership.
Qualifications :
Clearance Requirement:
- Active or current Secret level clearance minimum
Education:
- Associates degree or above in Business Administration or a related field; Bachelors degree preferred.
Experience:
- 812 years of administrative support experience preferably in a government or defenserelated environment that incorporates
- Proven experience supporting senior management and complex project teams including experience managing calendars travel and meetings in highlevel settings.
- Proficiency in Microsoft Office Suite (Word Excel PowerPoint Outlook) and experience with project management software and database management.
- Excellent verbal and written communication skills with the ability to interact professionally with senior leadership external stakeholders and various teams.
- Strong organizational and time management skills with the ability to prioritize tasks manage multiple projects simultaneously and meet deadlines in a dynamic environment.
- Attention to detail particularly in document management and data tracking. Ability to handle sensitive information with confidentiality and professionalism.
- Familiarity with program management logistics processes and government project management procedures is desired.
Additional Information :
#CJ
We are an Equal Opportunity Employer that considers all qualified applicants for employment without regard to race color religion sex sexual orientation gender identity national origin age disability protected veteran status or any other protected class.
Remote Work :
No
Employment Type :
Fulltime
Employment Type
Full-time
