Practice Support Coordinator
Practice Support Coordinator
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Job Description
Matter Management
- Client and matter clearance and opening
- Liaising with clients on matter management processes including AML processes
- Maintaining and drafting of Engagement letters
- Intapp File maintenance
- Managing associates checklist and matter file list
- Maintaining and updating of Matter document folder in iManage
- Matter project administration (from the opening to the closing of matter including setup of iManage site supporting pre and postclosing activities such as collation of electronics documents sending out documents courier billing archiving)
- Client & matterteam meetings
Commercials/Billing/Collections
- Monitoring and recording project scope and adjustments estimates caps billing agreements
- Matter balance report and client weekly fee updates
- Working Capital management facilitate all Working Capital activities:
- Attending and organising monthly meeting between relevant partner and working capital team to review WIP/Debt positions
- prepare for monthly meetings by circulating drafts to fee earners for review with final review by lead associate
- If meetings need to move due to client commitments responsible for rearranging meeting to ensure it occurs first two weeks of every month
- Support Billing and collection tasks including raising timely and accurate GMPS bills invoices tax computations and writeoffs for billing teams review. Liaise with the billing team and dispatch invoices to clients safely
Business Development Support
- Support Partners associates and the BD team with business development activity:
- amend business development and client focus materials including CVs pitches presentations client briefings etc.
- monitoring of business development collateral such as CVs and interAction to ensure database are up to date from time to time
- organise facilitate and provide host support for internal events and client events where required including virtual and offsite events
- facilitating updates to clients
Matter Team Support
- Document production and DPU liaison where necessary includes:
- transcribing editing and amending legal and other documents.
- convert compare copy type and proofread the same as necessary ensuring that documents comply with house style
- Signing pages where applicable
- eFiling where applicable
Best Delivery/Legal Tech/KETL Opportunities/Projects
- Understand and support the use of legal technology including facilitation and management of solutions applied to a matter where necessary. Includes knowledge of the Best Delivery checklist and usage of AI tools
- Best delivery and AI tools superuser
- Facilitate from the opening of a matter till the end of matter review to identify and follow up on opportunities such as deal reviews KETL opportunities etc
Complex Travel Arrangements
- Flight and hotel bookings transportation changes insurance visas and other travel related services
- Planning of itinerary travel route including complex multiple cities route and liaising with clients for meetings
- Reservation of hotel meeting venues restaurants and work desks in other local offices
The duties assigned above are not a comprehensive list and are a summary of your core duties which may evolve from time to time
Qualifications :
Your experience
- Minimum of 5 years of relevant experience
- Good command of spoken and written English
- Proficiency in MS Word Outlook Excel and PowerPoint
- Able to work independently take initiative proactive in reminding stakeholders with daily tasks meticulous with details polite and with positive working attitude
- Strong sense of responsibility and excellent organizational skills
Additional Information :
Equal opportunities statement
At Clifford Chance we understand that our true asset is our people. Inclusion is good for our team and their families our firm and society.
We are committed to treating all employees and applicants fairly and equally regardless of their gender gender identity and expression marital or civil partnership status race colour national or ethnic origin social or economic background disability religious belief sexual orientation or age. This applies to recruitment and selection terms and conditions of employment including pay promotion training transfer and every other aspect of employment.
We have a variety of flourishing employee networks. These networks are a place for colleagues to share experiences and advocate for change wherever they see an opportunity for improvement.
Our goal is to deliver an equality of opportunity an equality of aspiration and an equality of experience to everyone who works in our firm.
Find out more about our inclusive culture here
Remote Work :
No
Employment Type :
Fulltime
Employment Type
Full-time
