Executive Assisstant
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Job Description
Job Summary
We are seeking a highly organized presentable and proactive CEO Assistant with excellent English skills to provide executive support manage schedules coordinate meetings and act as a key liaison between the CEO and employees. The ideal candidate will handle facility management public relations and minor operational concerns to ensure a seamless workflow resolving small issues independently without unnecessary escalations.
Key Responsibilities
1. Executive Support & Schedule Management
- Manage the CEOs daily schedule ensuring efficient time allocation.
- Plan organize and coordinate meetings appointments and travel arrangements.
- Provide timely reminders and ensure smooth calendar management.
2. Meeting Coordination & Communication
- Arrange and coordinate internal and external meetings.
- Prepare agendas take minutes and follow up on action items.
- Act as a primary point of contact for executive communications.
3. Employee Liaison & Issue Resolution
- Collect employee feedback and concerns acting as a bridge between staff and the CEO.
- Address minor employee issues and operational challenges before escalating them.
- Ensure smooth communication flow within the company and relay important updates.
4. Facility Management
- Oversee office facilities ensuring cleanliness safety and functionality.
- Coordinate with vendors and service providers for office maintenance.
- Ensure the workplace environment is wellorganized and aligned with company standards.
5. Public Relations & Professional Representation
- Represent the CEO professionally in meetings events and public engagements.
- Maintain relationships with key stakeholders partners and external contacts.
- Handle correspondence media inquiries and business networking on behalf of the CEO.
6. Administrative & Confidential Support
- Draft emails reports and official correspondence on behalf of the CEO.
- Maintain confidentiality and handle sensitive information professionally.
- Assist in managing documents records and executive office operations.
7. ProblemSolving & DecisionMaking
- Identify and resolve small operational issues independently.
- Proactively address challenges and propose solutions to enhance efficiency.
- Ensure that the CEOs focus remains on highpriority strategic tasks.
Qualifications
Education & Experience
- Bachelors degree in Business Administration Management Public Relations or a related field.
- 3 years of experience as an Executive Assistant Office Manager or in a similar role.
- Prior experience in handling executivelevel responsibilities facility management and public relations is preferred.
Skills & Competencies
Excellent English communication skills (spoken & written).
Presentable and professional appearance.
Strong organizational and time management skills.
Ability to multitask and prioritize effectively in a fastpaced environment.
Problemsolving mindset with a proactive approach.
High level of discretion and confidentiality handling.
Proficiency in Microsoft Office (Word Excel PowerPoint Outlook) and scheduling tools.
Strong interpersonal skills and ability to manage internal and external relations.
Experience in facility management and office operations.
Ability to work under pressure and adapt to changing priorities.
Preferred Candidate
Employment Type
Full Time
