Executive Assistant

Roles and responsibilities

At PwC, our people in property management focus on providing strategic advice and solutions for clients in the real estate industry, helping them optimise their property portfolios and maximise returns. These individuals handle property acquisitions, leasing, asset management, and development projects.

In corporate real estate management at PwC, you will focus on the management of physical assets and properties owned or leased by the Firm or clients for business operations. Your work will involve identifying, leasing, and managing real estate portfolios.

Duties And Responsibilities

Financial

Adhere to budget

Customer

Diary management

Extensive management of online diaries, book appointments and arrange meetings, updates as required

Ensure Executive/s get to meetings on time with appropriate documentation

Act as back up in managing other Executives’ and Principals’ diaries when their EAs are not available

Call management

Handle and screen calls for Executive/s

Take and pass messages to Executive/s in a timely manner

Email management

Monitor Executives’ email inboxes when they are out of the office or at meetings and taking action as necessary

Client relationships

Maintain and build good working relationships with Executive/s clients and their assistants via phone and email communication

Assist other EAs during busy periods

Internal Process

Meetings

Proactive planning for meetings and follow up actions (documents, papers needed…)

Organise local internal and external meetings, including organising catering, IT requirements etc

Meet and greet visitors

Partner and Executive general admin

Proofread and finalize documents when required i.

e.

presentations, proposals, letters

General filing

Keeping Executive own contacts databases/business card storage up to date

Learning and Growth

Exercise confidentiality, discretion and personal sensitivity in all aspects of the role

Comply with PwC policies and procedures in all aspects of the role

Build network of strong working relationships both internally and externally

Assist with the organisation of PwC events as needed including dinners and outside events

Act as a key resource and liaison to other functional areas of the business, building cross-functional relationships as needed

Desired candidate profile

Calendar and Schedule Management
Manage Executive's Calendar: Coordinate and manage the executive's schedule, including scheduling meetings, appointments, and travel arrangements. Ensure the executive’s time is optimized and conflicts are resolved.
Prioritize Appointments: Assess the importance of meetings and appointments, ensuring that the executive’s time is allocated effectively. Reschedule or cancel appointments when necessary, handling any scheduling conflicts.
Prepare for Meetings: Ensure that the executive is well-prepared for upcoming meetings by gathering necessary materials, preparing agendas, and briefing on relevant issues or topics.
Communication Management
Handle Correspondence: Screen and manage incoming emails, phone calls, and other communications. Respond on behalf of the executive when appropriate and direct more complex issues to the executive’s attention.
Prepare Communication: Draft emails, letters, memos, reports, and presentations, ensuring that all communication is professional, clear, and concise.
Represent the Executive: Serve as a liaison between the executive and other staff members, clients, partners, or external stakeholders. Maintain professionalism in all interactions on behalf of the executive.
Travel Coordination
Book Travel Arrangements: Plan and organize all aspects of travel, including booking flights, accommodations, and transportation. Ensure that travel itineraries are aligned with the executive's schedule and preferences.
Prepare Travel Documents: Ensure all necessary travel documents (e.g., tickets, itineraries, passports, visas) are prepared and provided to the executive ahead of time.
Manage Travel Expenses: Keep track of travel-related expenses, submit expense reports, and ensure that any reimbursements are processed.