Human Resources Administrator

To support the HR team and provide a comprehensive HR administration service in an efficient professional and effective manner coordinate the training function respond to HR issues and ensure all documentation is accurate.

Essential

• Third level degree HR/Training & Development related discipline or sufficient evidence of qualifications relevant to the role.
• Minimum 1-2 years post qualification experience in a busy HR function environment ideally at administration level or working in a busy environment with various stakeholders and interdependencies.
• Excellent communication and interpersonal skills
• Strong time management skills planning organising and prioritising workload multi-tasking ability to take ownership of tasks problem-solving and work to deadlines.
• High level of proficiency in IT to include MS Office (Word Excel spreadsheets and Powerpoint).
• Self-motivated; ability to work on own initiative proactive and approachable.

Desirable

• Generalist experience in key areas of Human Resources specifically Recruitment and Training & Development.
• Experience of working on databases e.g. HRIS Time Management system and generating reports from same
• Full clean driving license and access to own car

HR Administration

Provide general administrative support across all key areas of the HR function recruitment & selection; training & development; supporting our teams and volunteering.

Assist in all aspects of the recruitment process advertise roles arrange interviews reference checking garda vetting communication with successful/unsuccessful candidates.

Support the on-boarding process drafting contracts collating new starter information liaising with payroll setting up personnel files conducting induction training

Coordinate probationary review meetings and ensure all relevant documentation is completed.

Co-ordinate and report monthly on contract renewals.

Maintain accurate filing systems for all HR documentation

Provide day to day support to Line Managers and Employees on general HR related queries

Coordinate all benefit programmes to include bike to work scheme joining pension scheme and staff recognition programme.

Conduct exit interviews.

Assist with administration in investigation process where required.

Assist in all HR related projects

TMS

Manage and coordinate the HR System TMS and generating reports from the system (contract renewals time and attendance annual leave probation etc).

Maintain all employee data on the HR system ensure information accurately reflects employee contracts change of details annual leave absence and other leave

Provide training to new employees on using the TMS system.

Payroll

Processing weekly and monthly payroll and submitting reports to the finance department.

Training and Development

Coordinate and manage all aspects of mandatory training i.e. Manual Handling Fire Training First Aid and Medication Training liaise with relevant line managers and follow up with employees to ensure attendance

Follow up with employees to ensure timely completion of online training .

Report monthly on completion of all training programmes.

Maintain the training administration system with course attendance information and individual training records

Establish and maintain a database of trainers used by the organisation

Liaise with and support trainers/presenters when working onsite and/or other locations.

To undertake any other such duties appropriate to the role

General

Support the Volunteer and Office Co-ordinator with general administration which can include but not limited to organising interviews reference checking processing Garda Vetting and organising training

Other

Work to company values and ethos.

Participate in appraisal process including attending training as required.

Adhere to HR and company policies and procedures

The above job description is not intended to be a comprehensive list of all key duties/responsibilities involved and consequently the person can be required to perform other duties as appropriate to the position which may be assigned to them from time to time as the position evolves.