Document Controller

Start here. Grow here.

At AECOM we are currently recruiting for a Document Controller to join our Dublin office.

The Document Controller supports teams across the PMO function by overseeing document storage sharing and governance protocols. Acting as a primary point of contact for documentation-related queries across the organisation the role holder plays a key part in maintaining efficient and compliant document management processes.

As a member of the document controls team the Document Controller is responsible for monitoring the implementation of document control tools managing document management systems and providing guidance and support to junior document controllers. The role also ensures compliance with organisational standards and procedures maintains accurate and up-to-date records and identifies opportunities for process improvement.

Through effective coordination and oversight the Document Controller helps drive consistent and efficient document management throughout the full project lifecycle.

Oversee the creation tracking and storage of documents within a centralised repository ensuring effective organisation and ease of access and retrieval.

Develop implement and maintain version control procedures to ensure the use of current and accurate documentation while preserving historical records for audit and reference purposes.

Ensure the accurate management of documentation including monitoring revisions and maintaining consistency across document versions.

Coordinate and optimise the distribution of documents to internal and external stakeholders ensuring timely and accurate communication of critical information.

Ensure all documentation complies with organisational policies industry standards and regulatory requirements maintaining consistency in document formats templates and procedures.

Manage and control document access permissions to protect sensitive information and ensure appropriate access for authorised personnel only.

Support effective communication and collaboration with team members stakeholders and vendors to facilitate efficient document exchange and updates.

Coordinate document review and approval workflows ensuring timely revisions feedback and approvals from relevant stakeholders.

Maintain accurate records of document history including revisions approvals and distribution logs to support audits and future reference requirements.

Produce and analyse reports relating to document status activities and compliance to support project management and informed decision-making.

Identify opportunities to enhance document management processes and systems implementing improvements to support evolving project and organisational requirements.

Prioritise tasks effectively to meet deadlines and ensure efficient document flow throughout all phases of the project lifecycle.

Proactively identify and resolve document management issues implementing practical and timely solutions to minimise disruption.

Provide guidance mentoring and support to junior document controllers promoting collaboration and maintaining high team performance standards.

Undertake additional duties tasks or responsibilities as required to support the successful delivery of the role and wider team objectives

Qualifications :

Ready to push the limits of whats possible

We are seeking a highly experienced professional with a strong background in infrastructure projects.

The successful candidate will demonstrate the following qualifications and experience:

Proficient in the use of document management systems (DMS) databases and software applications such as Microsoft Office SharePoint and specialised document control platforms.

Strong understanding of project management principles and practices with the ability to align document control activities to overall project objectives and deliverables.

Sound knowledge of industry standards regulatory requirements and legal obligations relating to document management handling retention and storage.

Additional Information :

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For further information about the role reach out to the recruiter on LinkedIn Colum Calnan

At AECOM we are committed to maintaining a secure and trustworthy recruitment process and take any fraudulent hiring activity seriously. To support this commitment all newly hired employees are required to attend an in-person Day 1 onboarding at an AECOM office location as a condition of employment.

About AECOM

AECOM is the worlds trusted infrastructure consulting firm delivering professional services throughout the project lifecycle from advisory planning design and engineering to program and construction management. On projects spanning transportation buildings water new energy and the environment our public- and private-sector clients trust us to solve their most complex challenges. Our teams are driven by a common purpose to deliver a better world through our unrivaled technical and digital expertise a culture of equity diversity and inclusion and a commitment to environmental social and governance priorities. AECOM is a Fortune 500 firm and its Professional Services business had revenue of $16.1 billion in fiscal year 2025. See how we are delivering sustainable legacies for generations to come at and @AECOM.

Freedom to Grow in a World of Opportunity 

You will have the flexibility you need to do your best work with hybrid work options. Whether youre working from an AECOM office remote location or at a client site you will be working in a dynamic environment where your integrity entrepreneurial spirit and pioneering mindset are championed.

You will help us foster a safe and respectful workplace where we invite everyone to bring their whole selves to work using their unique talents backgrounds and expertise to create transformational outcomes for our clients.

AECOM provides a wide array of compensation benefits and well-being programs to meet the diverse needs of our employees and their families. Were the worlds trusted global infrastructure firm and were in this together your growth and success are ours too.

Join us and youll get all the benefits of being a part of a global publicly traded firm access to industry-leading technology and thinking and transformational work with big impact and work flexibility. As an Equal Opportunity Employer we believe in each persons potential and well help you reach yours.

We are a Disability Confident Employer and will offer an interview to applicants who have a disability or long-term condition who meet the minimum/essential criteria for the role. Please let us know using this email address   if you would like to apply through the Disability Confident Interview Scheme.

All your information will be kept confidential according to EEO guidelines.

Remote Work :

No

Employment Type :

Full-time