Top 6 HR Tools Every Organization Must Have


HR solutions are a wide variety of innovative strategies that can help companies handle their daily HR tasks effectively. HR activities are adherence-driven, and executing them manually is annoying, time-wasting, and stressful. HR tools unleash technology's power to allow the HR team to save time, reduce costs, and easily handle their employees.

HR tools manage the essential HR procedures from new recruiting applications to the exit interviews. Based on the requirements, companies may go for basic HR applications that handle day-to-day administrative activities such as vacation scheduling, timesheet management, etc. Or, they may go for applications that manage strategic HR fields such as recruiting and productivity management.

Defining the proper HR solution is a complicated process, as it needs a lot of planning and evaluation. You need to find a comprehensive strategy, identify operational priorities, and analyze the solutions available before making a final decision. We bring you a list of the Top 6 HR tools every organization must have to help you define your options and select technologies that will make you unique.

Defining and selecting many options that have value will help companies exclude HR tools that do not fulfill their specific workflow requirements.

While searching for the ideal HR tools that meet the needs of your organization, you have to put in mind the following points:

  1. User- friendly
  2. Easy implementation
  3. Offer set of ready-to-use templates
  4. Easily integrated with third-party software
  5. Portals that have self-service options
  6. Flexibility to address individual demands
  7. Optimization to adopt with the business growth

Here are the Top 6 HR Tools Every Organization Must Have

  1. HRMS (Human Resource Management System) or HRIS (Human Resource Information System)
Human resource teams, in particular those in big companies, have a lot of records to keep to save all the employee's details and make them accessible for potential reference. This massive task will be minimized if organizations have a robust human resources management system (HRMS) in service.

On the one hand, HRMS is a perfect technological solution that can be the HR specialist's best friend. It is dedicated to storing and organizing data, including employee profiles, schedules, attendance records, etc.

On the other hand, Human Resource Information Systems (HRIS) are usually more data-driven technologies that help you to prepare detailed reports for audit purposes.

In short, Human Resource Information System (HRIS) is designed to track quantitative indicators like salaries and working hours. In contrast, the Human Resources Management System (HRMS) is designed to track qualitative information about the staff and their satisfaction.

  1. Performance Tools
Performance appraisals and monitoring are not only annual meetings between workers and employers, but also the goals and objectives addressed at that meeting are monitored and evaluated during the year by HR. To make the most of a performance assessment and help develop plans for individual workers, the HR department provides administrators with tools to monitor their personnel's performance during the year, keeping notes and suggestions to make management and employees ready for the assessment.

  1. Applicant Tracking System (ATS)
Over time, the recruiting process became more complicated and more take more time. To some extent, this is because hiring managers are unable to find the best talents with the appropriate and necessary qualifications. Another reason is that recruiting managers get hundreds of applications for every job opening and waste a lot of time searching through applications to pick the ideal applicants.

This time-consuming task can be streamlined and achieved more effectively by implementing the applicant tracking system (ATS). Only set a few filters and identify those criteria in the ATS. It will screen the first round of applications by excluding applicants who are not suitable for a position.

The ATS can scan the resumes and applications according to the targeted keywords and exclude applications missing those keywords, so you'll save much time. You'll automate all the hiring process.

  1. Payroll Services
The payroll process is a challenging task. Simplify the process by investing in an online payroll service. This solution dynamically measures and records paychecks, deductions, paid off days, etc. Some also encourage you to file and pay payroll taxes.

  1. Employee Engagement Tools
Employee engagement is a major concern for many businesses. Through today's technological solutions, you can track the company's environment and form better perspectives into your employees' experience and what they want.

Some technologies help employers define and reward employees within the Employee Engagement Tools when they accomplish or help implement their values. Other tools can help in collecting anonymous feedback from staff to improve the company's culture.

 It is also a simple and efficient way for HR professionals to get in touch with their people. Employee engagement systems allow you to build personalized surveys and deliver them to staff frequently. These surveys will help track staff reviews and take steps in areas that need the highest consideration.

  1. Talent Management System (TMS)
The (TMS) and the learning management system will help you automate recruiting, on-boarding, development, and retention strategies. With the insights available on the TMS, you will make more proactive and thoughtful decisions to set and accomplish long-term human resources and talent management goals.

Talent Management System helps you monitor employee performance evaluations and comments, skills, and job goals to determine and attract talent. By reviewing the data gathered in the TMS, you will also schedule promotions, recognize your staff's strengths, and give important training to those who need it.

The most important thing is that collecting the data automatically fastens the hiring process's speed and ensures hiring the top talents.


Organizations start using online HR management tools to make sure that they don't waste precious hours doing things that can be done much more effectively and much more accurately. And to fulfill these demands, tools like what we've offered above have become increasingly rich in functionality, giving you lots of choices to choose from.

If you are looking for tools that really facilitate your HR duties and make your organization more competitive, wait for Drjob coming HR solutions for small and medium businesses to boost your HR team's effectiveness and performance.

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