Executive Assistant

As experienced and proactive Executive Assistant you act as a trusted partner to our CEO and Executive this role you go far beyond traditional executive support: you actively contribute to the effectiveness of the leadership team by challenging existing ways of working improving governance practices and ensuring smooth executive collaboration.

In addition you will also hold a coordinating mandate for the headquarters office environment ensuring a well-organized professional and disciplined work environment.

Your responsibilities

Executive support

• You proactively manage and prioritize the executive calendars in line with the strategic priorities
• You act as a trusted gatekeeper and advisor for requests and time allocation.
• You ensure smooth and confidential information flows

Executive Governance

• You actively challenge and improve meeting effectiveness agenda quality and decision clarity
• You implement best practices around governance (meetings cadences decision frameworks preparation standards).

Executive Committee Effectiveness

• You support Executive Committee meetings from preparation through follow-up
• You contribute to annual planning cycles off-sites and leadership events
• You foster collaboration and alignment within the top team
• You track key decisions and ensure follow-up

Meeting & Coordination Excellence

• You coordinate selected internal/external meetings end-to-end and ensure materials are delivered on time and of right quality
• You capture outcomes and ensure action tracking where needed

Headquarters Office Coordination

• You coordinate daily functioning of the headquarters office environment. You ensure cleanliness maintenance follow-up and workplace discipline
• You act as central contact point for offices-related issues.
• You work closely with our Facilities department

Administrative & Operational Support

• You coordinate travel arrangements events and logistics.
• You manage expenses invoices and administrative workflows

Lineas stands for diversity. We believe that skills and talent are unrelated to gender ethnicity age social background sexual orientation philosophical or religious beliefs ...

Your profile

• Youre an seasoned executive assistant with /- 10 years of experience in fast-paced environments
• You have proven a track record in supporting senior executives ideally at CEO level
• You have a conceptual mindset with strong business judgment
• Youre able to challenge constructively and influence senior stakeholders
• You are highly organized and excel at prioritizing in a complex environment
• You work with discretion and integrity
• You communicate clearly and excel in stakeholder management
• Youre resilient proactive and solution-oriented
• Youre fluent in Dutch French and English

Why work at Lineas

With us you will have the opportunity to develop your career in a fast growing and international company.

• You will be part of a team of passionate colleagues who will make the Modal Shift a reality.
• You will receive a full-time and permanent contract with a monthly salary ranging between 4.000 and 5.000 depending on your knowledge and experience.
• As part of the benefits you will receive a car with fuel card or a fiscally attractive mobility budget. The insurance package includes hospitalization insurance private accident insurance group insurance for guaranteed income and addition you will receive meal vouchers eco vouchers holiday pay and a 13th month pay.
• The possibility to work from home on Friday along with flexible working hours ensures a healthy work-life balance.
• You will start with 23 days of leave and 9 ADV days.
• You will end up in a young and energetic company. Things are moving fast here and a lot is always changing. That opens up permanent perspectives for your career

Who are we

We are Lineas the largest private rail freight operator in Europe. We convince companies to shift the transport of their goods from road to rail. Because thats much better for the climate and mobility. We make this Modal Shift a reality with the best train products and innovative services.

We the FREIGHT FORCE dedicate ourselves day after day to the freight transport of our customers. And to really make a difference!

Info

• Selection process: after a positive CV screening you will be invited for an online interview with HR. As a next step you will meet the CEO for a face-to-face interview at our headquarters followed by a second interview with other members of the Executive Committee.
• Function level: grade 8
• Hiring Manager: Erik van Ockenburg