Administrative Assistant

Administrative Assistant

Sunshine Enterprise USA is looking for an Administrative Assistant to join our team in Tampa, FL.

This position supports department operations by maintaining internal systems, providing administrative support to project managers (processing of internal reports & timesheets, client reporting, assistance with contract change orders, paper and electronic data filing, input of data and preparation of invoices, proposal preparation/assembly, etc.), compiling & processing accounts payables, maintaining departmental equipment & supplies, and general office management.

Duties:

• Administer office services to achieve efficient and economical operations.
  
• Assist with accounts payable.
  
• Maintain departmental files (both hard copy and electronic).
  
• Responsible for assistance with new employee orientation, including coordination with Corporate Human Resources.
  
• Responsible for P&L and other financial processing, including timesheet, expense reports, work orders and draft invoicing.
  
• Typing/word processing, printing, filing, mailing and production of documents such as SOQs, proposals, bids, reports, etc. Proofread work to assist technical and managerial staff.
  
• Work closely with management to establish systems and procedures for delivery of services in a timely, efficient and cost-effective manner.
  

Sunshine Enterprise USA is an Equal Opportunity Employer Minorities, Females, Veterans and Disabled Persons

Requirements

• 3+ years of administrative experience, preferably in the engineering or construction industry.
  
• General understanding of revenue recognition (work in progress and unbilled reports).
  
• Excellent computer skills (Microsoft Office software and the ability to learn NOVA s internal software, including Metafield and Deltek).
  
• Strong communication skills, both verbal and written
  
• Strong attention to detail and ability to check own work.
  
• Experience with MS Office (Excel, Word, PowerPoint, etc.) and Outlook.
  
• Experience with Deltek Vision software preferred, but not required.
  

Benefits

At Sunshine Enterprise USA LLC, we firmly believe that our employees are the heartbeat of our organization and in addition to our welcoming company culture and competitive compensation packages, our employees enjoy the below benefits:

• Competitive pay & weekly paychecks
  
• Health, dental, vision, and life insurance
  
• 401(k) savings plan
  
• Awards and recognition programs
  
• Benefit eligibility is dependent on employment status.