Admin Assistant

To provide administrative operational support to the One Space installations Team Management team and act as an integral team member within the team.

Role and Responsibilities;

Process orders, job sheets and deal with modifications

• Book jobs onto the systems
  
• Ensures the work order data is collected fully and is passed over to the appropriate person
  
• Creates the customer file and ensures it is maintained and updated.
  
• Uses clear communication skills and attentiveness to liaise with stakeholders
  
• Responsible for supplies management booking supplier deliveries and collections
  
• Raising Supplier purchase orders
  
• Ensuring project teams have the right documentation for work including booking travel and accommodation.
  
• Creating all paperwork for project teams (Work schedules, Risk Assessments,)
  
• A pro-active member of the Operations team, managing change effectively, whilst maintaining company standards and influencing policy on employee and customer issues.
  
• To encourage and promote the values of Johnsons and to comply with the required standards of conduct
  
• Comply with any other reasonable request as in accordance with business needs.
  

Requirements

• Excellent eye for detail.Ability to work with relevant IT systems to manipulate data for management control documents and for management reports
  
• Excellent Excel skills
  
• Good planning and organising abilities
  
• Excellent Administration skills
  
• Ability to stay calm and to work under pressure
  
• Able to take the initiative and prompt the team into action.
  
• Experience working across departments
  
• Work part of a team
  

Additional:

Positive and flexible approach

Benefits

We are an equal opportunities employer. Our policy is to recruit a diverse workforce that reflects the communities we work in and follow the guidelines of the Equal Opportunities Act 2010.

Our aim is to welcome everyone and create inclusive teams. We celebrate difference and encourage everyone to join us and be themselves at work.