Fiscal Specialist 1

About WSDOT
The Washington State Department of Transportation (WSDOT) is a multimodal agency with a global reputation for excellence. Our dedicated workforce plans designs builds and operates an integrated transportation system that safely and efficiently moves people and goods throughout the addition to maintaining over 20000 lane miles of state highway and 4100 bridges WSDOT manages the worlds longest floating bridge leads an award-winning Active Transportation Plan holds the record for the worlds widest tunneling project and operates the largest ferry system in the nation!

The Opportunity
WSDOT is looking for an energetic and motivated individual to take on fiscal and administrative tasks at the Maintenance Office located in Spokane WA. The position provides clerical and support services to the employees and management of ER Area 1. Areas in which it provides support include fiscal/financial business payroll travel purchasing tracking accounting and customer service.

What to Expect
Among the varied range of responsibilities held within this role Fiscal Specialist 1 will:

• Monitor DOT Time and review payroll reports leave balances and employee schedule changes.
• Receive and verify vendor invoices for accuracy in coding as per Chart of Accounts Purchase Contracts and Service Agreements.
• Prepare payment vouchers.
• Recognize the proper handling and appropriate response to activities and routine matters normally handled by the Fiscal Specialist Supervisor.
• Check invoices for correct complete delivery and pricing of materials.
• Pay by Invoice voucher or by using the Purchasing Card Management System (PCMS). Input and review entries in PCMS.
• Act as Area 1 Adopt-A-Highway coordinator. Establish and maintain Adopt-A-Highway groups. Provide training and equipment for new groups and existing groups as requested.
• Issue Special Motor Vehicle Permits. Understand various RCW and WAC laws and regulations pertaining to over-legal dimensional loads and disseminate information answering questions.
• Report statistics to the state coordinator.

Qualifications
To be considered for this opportunity the following are required:

• Office and Fiscal Support Functions:Demonstrated ability to perform office and fiscal support functions including processing payroll invoices and purchasing documents and maintaining accurate financial or administrative records in accordance with established policies and procedures.
• Application of Standard Office Procedures:Experience applying standard office procedures including accurate data entry document tracking records management and use of computerized office systems to support daily operations.
• Communication and Customer Service:Ability to communicate clearly and professionally both verbally and in writing with employees supervisors vendors and members of the public to resolve routine issues and provide customer service.
• Office Technology and Software Proficiency:Demonstrated skill in using office technology and software including Microsoft Word Excel email systems and general office equipment (e.g. printers scanners copiers) to complete assigned tasks.
• Review and Quality Control:Ability to review information for accuracy identify discrepancies and take appropriate corrective action within established guidelines and deadlines.
• Confidentiality and Discretion:Experience handling confidential or sensitive information in a professional and discreet manner ensuring compliance with applicable policies and procedures.

It is preferred that qualified candidates also have:

• Financial and Administrative Systems:Experience using WSDOT or state financial systems such as DOTtime TRAINS PCMS or similar accounting and purchasing systems to process transactions track expenditures and maintain accurate records.
• Policy and Procedure Interpretation:Experience interpreting and applying agency policies manuals contracts and procedures related to payroll purchasing or fiscal operations to ensure compliance and accurate processing.

Important Notes

• This recruitment may also be used to fill additional positions per business needs.
• In addition to base salary employees may be entitled to other forms of compensation depending on the type duties or location of the position. For union-represented positions more information on other forms of compensation can be found in the applicableCollective Bargaining Agreements. Information on other compensation types for non-represented positions can be found inChapter 357-28 of the Washington Administrative Code.
• WSDOT does not use the E-Verify system therefore we are not eligible to extend STEM Optional Practical Training (OPT). For more information please visit

Why WSDOT

• Work-Life Balance We are committed to ensure that our staff experience the reward of public service while also sustaining a routine that suits each individuals lifestyle. As such there are a number of flexible schedule options available including occasional teleworking for eligible positions.
• Paid Leave In addition to 12 paid holidays full-time employees mayearn up to 25 paid vacation days per year!
• Tuition Assistance Permanent employees have several options for assistance with education expenses including tuition reimbursement programs government discounts at participating colleges throughout the state and eligibility for federal student loan forgiveness.
• PlanFor Your Future WSDOT offers a comprehensive benefits package that includes a variety of healthcare options. Employees also have a choice of state retirement programs and much more. Go toState Benefits for more information.

Check out this video to learn more: Why WSDOT

How to Apply
Applications for this recruitment will be accepted electronically. Your relevant experience may be evaluated to determine salary. Therefore it is very important that the Work Experience portion of the application be completed in as much detail as possible.

In order to be considered for this opportunity please include the following with your online application:

• An attached Resume outlining (in reverse chronological order) your experience to date.
• An attached Cover Letter that further explains your qualifications and indicates why you believe you are a viable candidate for this role.
• Contact details for a minimum of three (3) individuals who can attest to your work performance technical skills and job-related competencies. This information can be entered in the References section of the online application; does not require an additional attachment.

Please click the APPLY button to proceed. Note that you will be prompted to either sign in or create an account. This step is required in order to submit an application to this opportunity.

WSDOT is an equal opportunity employer. We value the importance of creating an environment in which all employees can feel respected included and empowered to bring unique ideas to the agency. Our diversity and inclusion efforts include embracing different cultures backgrounds and viewpoints while fostering growth and advancement in the workplace. All persons regardless of race ethnicity age veteran status sexual orientation and/ or gender identity are encouraged to apply. Persons with disabilities needing assistance in the application process or those needing this job announcement in an alternative format may contact the recruiter listed.

Contact us
For inquiries about this posting you may contact the assigned Recruiter . Please be sure to reference 26DOT-ER-60369 in the subject line.