Events Specialist

Events Specialist
(Event and Conference Planner I)

INTERNAL APPLICANTS ONLY

Compensation and Benefits

Anticipated Hiring Salary Range: $4198 - $4367 per month

Full CSU Classification Salary Range: $4198 -$6115 per month

• This is a full-time (equivalent to 40 hours per week) probationary non-exempt position.

• Area of consideration is limited to on-campus state funded employees only.

The CSU system provides a comprehensive benefit package that includes medical dental and vision plans membership in the California Public Employees Retirement System (CalPERS) sick and vacation time and 15 paid holidays a year. Eligible employees are also able to participate in the fee waiver education program. A summary of benefit information can be found here.

Job Summary

Reporting to the Parking & Transportation Manager the Events Specialist supports the administrative and operational functions of the Fresno State Police Department (FSPD) including Traffic Operations with a primary focus on coordinating the departments involvement in supporting on-campus events including those held at the Save Mart Center and athletic facilities. The Events Specialist ensures event deployments align with CSU and University policies by creating compliant personnel deployment plans and scheduling event coverage for police and parking staff. The role requires strong judgment attention to detail and demonstrated experience coordinating and leading operational deployments in a university setting. The incumbent prepares cost estimates; tracks staff hours equipment use and event expenses; manages billing and parking program receivables related to events; and coordinates with allied law enforcement agencies to support event operations and ensure accurate payment for their services.

Key Qualifications

• Working knowledge and understanding of event planning and coordination principles.
• Basic knowledge of procurement budgeting and accounting principles and processes.
• Knowledge of computer office systems and ability to use a broad range of technology systems and software packages (Microsoft Office Suite Google apps.)
• Skill/Ability to:
  • Demonstrated communication and interpersonal skills to collaborate effectively with internal and external stakeholders.
  • Strong analytical and organizational skills to successfully plan organize prioritize and manage events within time and budget constraints.
  • Ability to respond to unanticipated event-related issues with little notice including reporting to work outside of normal business hours as needed.
  • Strong oral and written communication skills.
  • Ability to perform basic business math including calculating ratios and percentages tracking financial data and preparing simple projections.
  • Ability to manage multiple tasks in a fast-paced team-oriented environment to support effective event and departmental operations.
  • Ability to independently apply a wide range of policies and procedures including situations where specific guidelines may not be provided.
  • Ability to demonstrate strong interpersonal and problem-solving skills including handling sensitive or high-level interactions with professionalism and discretion.
  • Ability to troubleshoot routine administrative issues and respond effectively to inquiries related to assigned responsibilities.
  • Ability to accurately create organize and maintain complex technical and confidential records.
  • Ability to track and compile data to support program goals and improve operational processes.

To view the full list of qualifications and job responsibilities please click the Position Description button above.

Education and Experience

• Equivalent to a bachelors degree in a related field. Relevant education and/or experience which demonstrates acquired and successfully applied knowledge and abilities shown above may be substituted for the required education on a year-for-year basis.
• Possession of a valid class C California Drivers License and a demonstrated good driving record. (Any job offers made will be contingent upon proof of good driving records as determined by a check for violations recorded with the Department of Motor Vehicles. As a condition of continued employment incumbents selected must successfully complete Defensive Driving Courses as prescribed by University regulations related to driving any vehicle on state business.)
  • Preferred Knowledge Skills or Abilities:
    • Experience coordinating events including operational planning and post-event reporting or related.
    • Experience serving as a departmental liaison on working groups related to on-campus events.
    • Ability to communicate operational requirements clearly to staff leadership and external partners.
    • Experience coordinating staffing schedules and deployment plans.
    • Experience coordinating logistics for concurrent high-impact events.

Department Summary

The primary mission of the Fresno State Police Department and Parking and Traffic Operations is to enhance safety for the university community and promote a feeling of security among its citizens primarily through the deterrence and prevention of crime the apprehension of offenders and providing service in a fair honest prompt and courteous manner.

Deadline & Application Instructions

Applications received by March 5 2026will be given full consideration by the search committee.

Please click Apply Now to complete the employment application for California State University Fresno. Interested applicants must complete the application and attach the following: 1) their most recent resumé/vitae 2) a cover letter that addresses their specific qualifications and interest and 3) contact information for three professional references.

Fresno State

California State University Fresno is one of 23 campuses in the California State University System. The Universitys mission is to boldly educate and empower students for success through our values of Discovery Diversity and Distinction. The current student population is more than 25000 including a large percentage of students with diverse and culturally rich backgrounds. The University serves the San Joaquin Valley while maintaining deep involvement with the state nation and across the globe.

Metropolitan Fresno with a multi-ethnic population of over 527000 is located in the heart of the San Joaquin Valley. The campus is within driving distance of Yosemite Kings Canyon and Sequoia National Parks San Francisco Los Angeles the Monterey Peninsula beaches sailing lakes and numerous ski resorts. Fresno boasts one of the most reasonable housing markets in California and offers a wide array of locally grown fruits and produce.

Equal Employment Opportunity Information

California State University Fresno is committed to maintaining and implementing employment policies and procedures in compliance with applicable state and federal equal employment opportunity laws and Orders 1096 and 1097 prohibit discrimination harassment and retaliationon the basis of a protected status: race color religion national origin ancestry age sex (including gender identity) sexual orientation marital status pregnancy mental disability physical disability medical condition and covered veteran status. Fresno States commitment to diversity informs our efforts in recruitment hiring and retention. We are proud to be an affirmative action and equal opportunity employer.

COVID19 Vaccination Policy

Per theCSU COVID-19 Vaccination Policy it is strongly recommended that all employees who are accessing office and campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age medical condition and other relevant indications. Questions may be sent to.

Supplemental Information

Following a conditional offer of employment a background check (including a criminal records check) must be completed satisfactorily before any candidate may start work with California State University Fresno. Failure to satisfactorily complete the background check may result in the withdrawal of the offer of employment. Current employees who are offered positions on campus will be required to undergo a background check for any position where a background check is required by law or that Fresno State has identified as sensitive.

The person holding this position is considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

This position may be a designated position under the California State Universitys Conflict of Interest Code. This will require the filing of a Statement of Economic Interest on an annual basis and the completion of training within six (6) months of assuming office and every two (2) years thereafter.

Fresno State is a tobacco-free smoke-free and vapor-free campus.

Fresno State is not a sponsoring agency for staff or management positions. (e.g. H1-B Visas)