Volunteer Coordinator – Ooks Life Team (202627)

Volunteer Coordinator Ooks Life Team (2026-27)

Start Date May 2026

Contract End April 30 2027

What is the Ooks Life Team

Every year NAITSA hires a team of student leaders to help plan and promote events and initiatives for their fellow NAIT students. The Ooks Life Team (OLT) works together to create memorable experiences and a strong sense of campus community.

Being part of OLT means youll grow your skills meet new people and make a real impact on campus (all while getting paid to do it!)

There are several positions on the Ooks Life Teamranging from Clubs Events and Clubs Finance to Promotions Volunteer and Events Coordinators. Each has unique responsibilities but everyone collaborates to bring campus life to the next level.

Note: Interested in more than one OLT position Please submit a separate application for each.

Position Summary

As a Volunteer Coordinator youll bring the NAITSA Volunteers program to lifeconnecting students with opportunities to give back gain real-world skills and get involved in the community. Youll network with local non-profits coordinate volunteers at events and make sure students are recognized for their efforts through the Volunteer Experience Path on .

This role is all about connecting people building community and helping students make a difference on- and off-campus.

What Youll Do

The Volunteer Coordinator role has four main parts:

Networking & Relationship Building:

• Build relationships with non-profit partners NAIT staff and instructors
• Help partners keep volunteer postings current and respond to student inquiries
• Find new community partners and volunteer opportunities
• Learn what types of volunteer experiences students are most interested in
• Be a point of contact for partners via phone email and in-person

Event Planning & Volunteer Coordination:

• Work with non-profit partners to plan and lead collaborative weekly/monthly volunteer events
• Coordinate and supervise student volunteers at NAITSA events and initiatives
• Provide training and recognition to ensure volunteers feel supported and appreciated

Student Communications:

• Promote the value of volunteering through social media the NAITSA website and newsletters
• Plan and host promotions booths and hallway pop-ups on campus to recruit volunteers and promote volunteering
• Conduct outreach to coordinate and organize non-profits for the bi-annual Volunteer Fair connecting students with non-profits and help to lead the two-day event
• Create and share a monthly volunteer newsletter
• Create and share the monthly Volunteer Spotlight Blog connecting with volunteers to spotlight them
• Provide regular updates to the rest of the team through project updates and marketing plans

Volunteer Tracking & Recognition:

• Assist with the implementation and administration of Vome our volunteer management platform
• Track and record student volunteer hours through
• Administer the Volunteer Experience Path and recognize participant completion
• Support Volunteer Appreciation events each semester
• Develop creative ways to reward volunteers
• Maintain accurate volunteer records and provide support to NAIT staff using
• Respond to student inquiries via

Hours of Work & Employment Term

• Part-time temporary position starting May 2026 and ending April 30 2027
• Hours vary month to month (limited in summer; busiest during the academic year)
• Primarily on campus with occasional off-campus or remote work as needed

Qualifications

• Enrolled NAIT student for the entire 202627 year
• Must be available for shifts during peak periods including NAIT Student Orientation Pancake Breakfast and Nest Fest
  
• Great communicator both written and verbal
• Reliable and organized; meets deadlines
• Excellent attention to detail
• Comfortable with Microsoft Office and Google Workspace
• Experience with event planning (especially smaller events under 30 people)
• Able to lift up to 25 lbs
• Past volunteer experience is a definite asset
• Access to a computer with a camera and mic for meetings or remote work

Who Were Looking For

• Friendly and outgoing: You thrive in social environments and connect easily with others
• Organized multitasker: You can manage multiple projects and stay on track
• Self-starter: You take initiative and work well independently
• Creative problem solver: You find ways to make things happen
• Confident communicator: Youre comfortable speaking to groups and engaging with students
• Willingness to learn: You like to try things a different way and are open to new ideas

How to Apply

• Submit your resume and cover letter in PDF format.
• Within your cover letter please answer this question: What excites you about this role and why is volunteering important
• Application responses should be written in the candidates own words and not generated by AI or automated tools. Applications may be reviewed for originality as part of the assessment process.

You will receive a confirmation email once your application has been submitted. While we appreciate all applications only candidates selected for an interview will be contacted.

Next Steps

• Applications will be reviewed on an ongoing basis
• Group interviews will take place March 2326 on main campus
• Those shortlisted from group interviews will have a secondary individual interview from March 30April 2
• The expected start date for this role is May 4 2026

Questions about accessibility or the application process

Email for general employment inquiries or to request accommodations during the recruitment or hiring process. Please do not use this email to request updates on your application status.

Closing Date: March 13th at 3:00PM or until suitable candidates are found.

We cant wait to see your application!

Required Experience:

IC