Executive Assistant
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Job Location:
Knoxville, TN - USA
Monthly Salary:
Not Disclosed
Posted on:
Yesterday
Vacancies:
1 Vacancy
Department:
Job Summary
Work Experience Requirements:
- 5 years as an Executive Assistant to C-Suite level role
- 10 years experience in business support/administrative role
General Knowledge and Skill Requirements:
- Demonstrates immediate trustworthiness and follow-through
- Professional presence acumen and confident demeanor
- Proactive anticipatory and calm under pressure
- Outstanding written and verbal communication skills
- Able to redirect manage and guide the Dealer Principal with clarity and respect
- Deep experience with executive calendar management email flow and workflow design
- Strong organizational systems thinking with a continuous improvement mindset
Essential Job Functions
Key Responsibilities
- Time & Priority Management: Own the CEO / Dealer Principal calendar with structure and purpose. Anticipate needs prioritize commitments and proactively manage conflicts or shifting priorities.
- Email & Communication Flow: Organize filter and draft communication responses; ensure timely follow-ups; triage what requires the CEO / Dealer Principals direct attention.
- Executive Protection: Serve as the CEO / Dealer Principals gatekeeperbalancing access with discernment. Protect time energy and attention so the CEO / Dealer Principal remains focused on what matters most.
- Meeting Preparation & Debrief: Coordinate materials brief the CEO / Dealer Principal prior to meetings and manage post-meeting actions.
- Follow-Up and Accountability: Track outstanding tasks and ensure action items across the organization are executed.
- Confidentiality & Discretion: Navigate highly sensitive information with maturity and integrity particularly around family and ownership matters.
- Family Office Coordination: May support light ad hoc activities related to family office operations.
Leadership Responsibilities:
This is a rare opportunity for a high-caliber Executive Assistant who is energized by responsibility discretion and making a lasting impact.
- Partner directly with a respected purpose-driven leader
- Play a meaningful role in a successful legacy-minded organization
- Operate at a level adjacent to a Chief of Staff in impact and influence
- Opportunity to expand responsibility and trust over time
Physical and Mental Requirements:
- Sit for long periods of time
- Manual dexterity to operate a computer and other office machines
- Clear and understandable speaking voice for the purposes of telephone communication
- Ability to lift objects up to 25 pounds
- Occasional stoop kneel or crouch
- Correctable vision and hearing
Work Environment:
Most work is conducted in a comfortable office environment but exposure to site conditions may also occur. Personal protective equipment must be worn in areas as required. Although the work usually is not considered inherently dangerous employees must be careful while performing onsite services.
This job description is not intended to be all-inclusive and the employee will also perform other reasonably related business duties as assigned by immediate supervisor and other management as required. Stowers Machinery Corporation reserves the right to revise or change duties as the need arises. This job description does not constitute a written or implied contract of employment.
Required Experience:
IC
Key Skills
- Time Management
- Microsoft Office
- Organizational skills
- Microsoft Outlook
- Microsoft Word
- Personal Assistant Experience
- Microsoft Powerpoint
- Calendar Management
- Microsoft Excel
- Administrative Experience
- Microsoft Outlook Calendar
- Google Suite
About Company
Stowers Cat provides new, used, & rental equipment to Eastern Tennessee. Learn more about how we can help you get the job done with quality Cat equipment!
