Extra Help Accessibility Assistant, Scholarly Communication

Title: Extra Help - Accessibility Assistant Scholarly Communication
Division Name: Academic Affairs
Department: Milner Library

Job Summary

Milner Librarys Scholarly Communication Unit is hiring an extra help Accessibility Assistant. The Scholarly Communication Unit supports and promotes research produced at Illinois State University and oversees the institutional repository ISU ReD. The Accessibility Assistant will be responsible for remediating documents in ISU ReD to ensure digital accessibility.

This is a temporary extra help position for Spring/Summer 2026. Applicants must be available to work 20 hours per week. Hours are flexible.

Job Duties
1. Complete provided training on digital accessibility standards and tools
2. Remediate documents to meet accessibility standards using Adobe Acrobat ABBYY FineReader and other tools
3. Develop and apply alternative text to images in digital collections
4. Apply metadata to files and upload them to online platforms
5. Administer online crowdsource platform for generating manual transcripts of handwritten documents
6. Name and store files to a secure network according to strict conventions
7. May process images in Adobe Photoshop as needed

Additional Information

Benefits include time away from work for eligible employees and the option to participate in the Universitys 403(b) Plan.

Salary Rate / Pay Rate

$20.00 per hour

Required Qualifications

1. High school diploma or equivalent
2. Familiarity with accessibility standards such as WCAG 2.1 AA
3. Experience creating and editing accessibility tags in PDF documents
4. Experience using Microsoft Office and Adobe Acrobat
5. Attention to detail and strong organizational skills
6. Ability to read handwritten cursive documents
7. Good oral and written communication skills
8. Good time management skills

Preferred Qualifications

1. Coursework in library and information science
2. Coursework in 19th and 20th century American history
3. Experience working in GLAMRs (galleries libraries archives museums or record centers)
4. Experience working in a fast-paced production-oriented and security-conscious environment

Work Hours

Varies. Up to 28 hours per week.

Functional Expectations

Must be able to complete the following with or without a reasonable accommodation:
1. Remain at a workstation for extended periods.
2. Move about in various locations across campus as needed to complete day-to-day work.
3. Effectively communicate on a daily basis.

Proposed Starting Date

March 2026

Required Applicant Documents

Resume

Please Note: These documents are required to be submitted online in order to complete the application process. Please have these documents ready prior to clicking on Apply

Optional Applicant Documents

Certification of Retirement Annuity

Please Note: These documents may be submitted online in order to complete the application process. Please have these documents ready prior to clicking on Apply

Special Instructions for Applicants

Please fully complete the entire application including but not limited to the education and work history portions. Be specific on your work history including employment dates (if part-time you must list the number of work hours) and duties for all positions held. Applicable part-time work experience will be considered toward qualifying for this position; however it will be converted to a full-time equivalency to determine combined length of experience. Please do not put see resume in the duties and responsibilities section of the work history. This will be considered an incomplete application and incomplete applications will not be considered.

Extra Help employees may only work up to 28 hours per week for all University employment and are paid for hours worked only. Extra Help employment does not guarantee permanent placement. Extra Help employees may only work up to 900 total hours.

Illinois State University is authorized to do business within the State of Illinois. All work under this appointment is required to be performed from within the State of Illinois.

Contact Information for Applicants

Mackenzie Chapman
Human Resources

Important Information for Applicants

This position is subject to a criminal background investigation and if applicable an employment history review based on University Policy 3.1.30 and any offer of employment is contingent upon you passing a satisfactory criminal background investigation and/or an employment history review. You may not begin work until the criminal background investigation results have been received and cleared by Human Resources.

Illinois State University is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race color religion sex sexual orientation gender identity national origin disability or status as a protected veteran.

If you are an individual with a disability and need a reasonable accommodation under the Americans with Disabilities Act (ADA) or other state or federal law you may request an accommodation by contacting the Office of Equal Opportunity and Access at . The Office of Equal Opportunity and Access will hold any confidential information you provide in confidence.

If you are having difficulty accessing the system please call Human Resources at .