Executive Assistant, Alexa Connections
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Job Location:
Sunnyvale, CA - USA
Yearly Salary:
$ 66800 - 142800
Posted on:
Yesterday
Vacancies:
1 Vacancy
Department:
Job Summary
The Alexa organization is seeking a highly organized proactive and driven Executive Assistant to support Directors in Sunnyvale California.
The Executive Assistant (EA) will be responsible for handling confidential information and maintaining professionalism in dealing with senior executives across the company. Role responsibilities include managing multiple complex calendars planning and organizing events of all sizes and coordinating domestic and international travel. This candidate will help build a positive team environment and establish working relationships inside and outside of the group.
The EA must be creative organized detail-oriented exercise good judgment have strong written verbal and administrative skills. The EA must be able to work in a dynamic complex work environment and balance multiple priorities. They will have the ability to work independently on projects from conception to completion and must be able to work under pressure to handle a wide variety of tasks assignments and confidential matters with discretion. The EA must demonstrate a strong bias for action by handling administrative matters expeditiously proactively and professionally to ensure successful completion of assigned projects and tasks.
Key job responsibilities
-Manage an active and fluid calendar; must show meticulous attention to detail in scheduling coordinating and planning internal meetings agendas and appointments
-Planning detailed domestic and international travel
-Manage expense report coordination and submission
-Organize execute and assist with team activities (staff meeting agendas all-hands meetings off-sites and team social events)
-Serving as the gatekeeper to the executive office screening and prioritizing appointments/meeting requests while always providing polite and professional service
-Communicating on behalf of the senior executive directly with the leadership team and other stakeholders across the organization
-Help to develop & maintain new org mechanisms
-Training other administrative staff on company policies and best practices
A day in the life
This exciting role requires attention to detail the ability to meet tight deadlines great organizational skills and the ability to juggle multiple critical requests.
A high level of integrity and discretion in handling confidential information and professionalism in dealing with senior leaders and engineers inside the company is important as is a good sense of humor.
The successful candidate will possess the ability to complete complex tasks and projects quickly with minimal guidance react with appropriate urgency to situations that require a quick turnaround and take effective action with ambiguity and show grace under pressure.
About the team
Alexa Connections vision is to make Alexa the worlds most trusted connection assistant for getting things done and creating moments of joy. Our vision emphasizes a) Trust as our foundation for becoming a daily habit knowing our customers have plentiful choices b) Completion of end-to-end customer journeys beyond shipping features and c) Joy through personalized proactive experiences that create a memory.
- 5 years of senior level leadership support or 3 years of Amazon experience
- High school or equivalent diploma
- Experience with Microsoft Office products and applications
- Experience in a fast-paced high-tech company
- Experience designing processes to maximize efficiency
- Experience with executive level calendar management or experience managing multiple complex calendars planning and organizing events of all sizes and coordinating domestic and international travel
Amazon is an equal opportunity employer and does not discriminate on the basis of protected veteran status disability or other legally protected status.
Los Angeles County applicants: Job duties for this position include: work safely and cooperatively with other employees supervisors and staff; adhere to standards of excellence despite stressful conditions; communicate effectively and respectfully with employees supervisors and staff to ensure exceptional customer service; and follow all federal state and local laws and Company policies. Criminal history may have a direct adverse and negative relationship with some of the material job duties of this position. These include the duties and responsibilities listed above as well as the abilities to adhere to company policies exercise sound judgment effectively manage stress and work safely and respectfully with others exhibit trustworthiness and professionalism and safeguard business operations and the Companys reputation. Pursuant to the Los Angeles County Fair Chance Ordinance we will consider for employment qualified applicants with arrest and conviction records.
Our inclusive culture empowers Amazonians to deliver the best results for our customers. If you have a disability and need a workplace accommodation or adjustment during the application and hiring process including support for the interview or onboarding process please visit for more information. If the country/region youre applying in isnt listed please contact your Recruiting Partner.
Our compensation reflects the cost of labor across several US geographic markets. The base pay for this position ranges from $66800/year in our lowest geographic market up to $142800/year in our highest geographic market. Pay is based on a number of factors including market location and may vary depending on job-related knowledge skills and experience. Amazon is a total compensation company. Dependent on the position offered equity sign-on payments and other forms of compensation may be provided as part of a total compensation package in addition to a full range of medical financial and/or other benefits. For more information please visit This position will remain posted until filled. Applicants should apply via our internal or external career site.
The Executive Assistant (EA) will be responsible for handling confidential information and maintaining professionalism in dealing with senior executives across the company. Role responsibilities include managing multiple complex calendars planning and organizing events of all sizes and coordinating domestic and international travel. This candidate will help build a positive team environment and establish working relationships inside and outside of the group.
The EA must be creative organized detail-oriented exercise good judgment have strong written verbal and administrative skills. The EA must be able to work in a dynamic complex work environment and balance multiple priorities. They will have the ability to work independently on projects from conception to completion and must be able to work under pressure to handle a wide variety of tasks assignments and confidential matters with discretion. The EA must demonstrate a strong bias for action by handling administrative matters expeditiously proactively and professionally to ensure successful completion of assigned projects and tasks.
Key job responsibilities
-Manage an active and fluid calendar; must show meticulous attention to detail in scheduling coordinating and planning internal meetings agendas and appointments
-Planning detailed domestic and international travel
-Manage expense report coordination and submission
-Organize execute and assist with team activities (staff meeting agendas all-hands meetings off-sites and team social events)
-Serving as the gatekeeper to the executive office screening and prioritizing appointments/meeting requests while always providing polite and professional service
-Communicating on behalf of the senior executive directly with the leadership team and other stakeholders across the organization
-Help to develop & maintain new org mechanisms
-Training other administrative staff on company policies and best practices
A day in the life
This exciting role requires attention to detail the ability to meet tight deadlines great organizational skills and the ability to juggle multiple critical requests.
A high level of integrity and discretion in handling confidential information and professionalism in dealing with senior leaders and engineers inside the company is important as is a good sense of humor.
The successful candidate will possess the ability to complete complex tasks and projects quickly with minimal guidance react with appropriate urgency to situations that require a quick turnaround and take effective action with ambiguity and show grace under pressure.
About the team
Alexa Connections vision is to make Alexa the worlds most trusted connection assistant for getting things done and creating moments of joy. Our vision emphasizes a) Trust as our foundation for becoming a daily habit knowing our customers have plentiful choices b) Completion of end-to-end customer journeys beyond shipping features and c) Joy through personalized proactive experiences that create a memory.
- 5 years of senior level leadership support or 3 years of Amazon experience
- High school or equivalent diploma
- Experience with Microsoft Office products and applications
- Experience in a fast-paced high-tech company
- Experience designing processes to maximize efficiency
- Experience with executive level calendar management or experience managing multiple complex calendars planning and organizing events of all sizes and coordinating domestic and international travel
Amazon is an equal opportunity employer and does not discriminate on the basis of protected veteran status disability or other legally protected status.
Los Angeles County applicants: Job duties for this position include: work safely and cooperatively with other employees supervisors and staff; adhere to standards of excellence despite stressful conditions; communicate effectively and respectfully with employees supervisors and staff to ensure exceptional customer service; and follow all federal state and local laws and Company policies. Criminal history may have a direct adverse and negative relationship with some of the material job duties of this position. These include the duties and responsibilities listed above as well as the abilities to adhere to company policies exercise sound judgment effectively manage stress and work safely and respectfully with others exhibit trustworthiness and professionalism and safeguard business operations and the Companys reputation. Pursuant to the Los Angeles County Fair Chance Ordinance we will consider for employment qualified applicants with arrest and conviction records.
Our inclusive culture empowers Amazonians to deliver the best results for our customers. If you have a disability and need a workplace accommodation or adjustment during the application and hiring process including support for the interview or onboarding process please visit for more information. If the country/region youre applying in isnt listed please contact your Recruiting Partner.
Our compensation reflects the cost of labor across several US geographic markets. The base pay for this position ranges from $66800/year in our lowest geographic market up to $142800/year in our highest geographic market. Pay is based on a number of factors including market location and may vary depending on job-related knowledge skills and experience. Amazon is a total compensation company. Dependent on the position offered equity sign-on payments and other forms of compensation may be provided as part of a total compensation package in addition to a full range of medical financial and/or other benefits. For more information please visit This position will remain posted until filled. Applicants should apply via our internal or external career site.
Required Experience:
IC
Key Skills
- Time Management
- Microsoft Office
- Organizational skills
- Microsoft Outlook
- Microsoft Word
- Personal Assistant Experience
- Microsoft Powerpoint
- Calendar Management
- Microsoft Excel
- Administrative Experience
- Microsoft Outlook Calendar
- Google Suite
About Company
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