Events Administrator

Job ID:41217
Location:Athens : 348 Syggrou Avenue
Position Category:Communications
Position Type:Employee Fixed Term

Events Administrator

Lloyds Register

Location: Athens - Greece

About the Role:

We are thrilled to offer internships for two methodical anddetail-oriented Global Event Interns to join our dynamic Marketing Operations team. Based in Athens this fixed-term role will support the planning and execution of global events in a fast-paced international environment. You will collaborate with colleagues and suppliers across the globe to ensure seamless delivery of event activities ranging from exhibitions to sponsorship activations.

This is an exciting opportunity for someone who thrives on variety is quick to adapt and enjoys working within structured processes while juggling multiple priorities.

What we offer you

• Fixed term of 9 months
• The opportunity to work for an organization that has a strong sense of purpose is values-driven and helps colleagues to develop professionally and personally through our range of people development programs.

The Role

Global event coordination

• Support the planning and execution of events globally
• Organise exhibition stands manage exhibitor passes and coordinate colleague participation
• Oversee logistics for physical event assets and ensure timely delivery onsite
• Coordinate all sponsorship activities including physical branding assets digital profiles and promotional materials

Event reporting

• Assist in post-event reporting including gathering and analysing feedback tracking key data and metrics and facilitating debrief meetings with internal stakeholders

Guest communication

• Manage invitation creation distribution and RSVP tracking
• Coordinate with internal stakeholders to ensure accurate and timely messaging and invitation distribution

Budget tracking

• Track event budgets monitor expenditures
• Raise purchase orders and liaise with account team

Supplier engagement

• Collaborate with external suppliers including caterers stand builders and graphic designers
• Source new suppliers when required and manage ongoing relationships

Digital platforms and content support

• Update event webpages and registration platforms
• Maintain the global event programme tracker and project management software

Travel

• Some domestic and occasional international travel to support even delivery may be required

About you:

• Strong organisational and project management skills
• Process-driven with a keen eye for detail
• Comfortable managing multiple tasks in a deadline-driven environment
• Excellent communication and interpersonal skills
• Ability to work independently and collaboratively with international teams
• Previous experience in events marketing or a related field is preferred

What you bring

• Opportunity for recent maritime professional graduate looking to get experience within a well-established maritime organisation
• Proficiency in Microsoft platforms particularly Excel and Microsoft Forms; familiarity with project management tools such as Asana and CRM systems like Salesforce is desirable
• Background in the maritime industry is preferred but not required
• Fluency in English and Greek both written and spoken is essential

Join us and be part of a collaborative global team delivering impactful events across markets.

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About us

We are a leading international technical professional service provider and a leader in classification compliance and consultancy services to the marine and offshore industry a trusted advisor to our customers helping to design construct and operate their assets to the highest levels of safety and performance. We are shaping the industrys future through the development of novel and innovative technology for the next generation of assets while continuing to deliver solutions for our customers every day.

Be a part of

Lloyds Register is wholly owned by the Lloyds Register Foundation a politically and financially independent global charity that aims to engineer a safer world through promoting safety and education. For a thriving ocean economy Lloyds Register colleagues and Lloyds Register Foundation work together to fund research foster industry collaboration and develop action-oriented solutions to make the world a safer place.

Want to apply.

Here at Lloyds Register we care we share and we do the right thing in every situation. Its ingrained in our culture and everything we do. We are committed and continually strive to lead with our values that empower and enable an inclusive environment conducive to your growth development and engagement. It doesnt matter who you are what you have experienced how you identify how old you are where you are from what your beliefs are or how your brain or body works the diversity of our colleagues is fundamental to our futures and the changes we can make together. Our inclusive culture allows us to connect together authentically and to be courageous and bold. We dont just talk about our differences we celebrate them!

We are committed to making all stages of our recruitment process accessible to all candidates. Please let us know if you need any assistance or reasonable adjustments throughout your application and we will do everything we possibly can to support you.

If you dont tick every box in these ads please dont rule yourself out. We focus on hiring people who share our goal of working together for a safer sustainable thriving ocean economy.

We care we share we do the right thing.

If you have further questions about this role please contact us atand we will respond to you as soon as possible.

Diversity and Inclusion at Lloyds Register:

Together we are one Lloyds Register committed to developing an inclusive and safe workplace that embraces and celebrates diversity. We strive to ensure that all applicants to LR experience equality of opportunity and fair treatment because we believe it is the right thing to do. We hope you do too.

As a Disability Confident Committed Employer we have committed to:

• ensure our recruitment process is inclusive and accessible.
• communicating and promoting vacanciesoffering an interview to disabled people who meet the minimum criteriafor the job.
• anticipating and providing reasonable adjustments as required
• supporting any existing employee who acquires a disability or long-termhealth condition enabling them to stay in work.
• at least one activity that will make a difference for disabled people.

Find out more about Disability Confident at: Copyright Lloyds Register 2024. All rights reserved.Terms of use..

The Lloyds Register Group comprises charities and non-charitable companies with the latter supporting the charities in their main goal of enhancing the safety of life and property at sea on land and in the air - for the benefit of the public and the environment. (Group entities).