Office Coordinator

Marion, IA - USA

Monthly Salary: Not Disclosed

Posted on: 23 hours ago

Vacancies: 1 Vacancy

Job Summary

UTLX

As a part of the global industrial organization Marmon Holdingswhich is backed by Berkshire Hathawayyoull be doing things that matter leading at every level and winning a better way. Were committed to making a positive impact on the world providing you with diverse learning and working opportunities and fostering a culture where everyones empowered to be their best.

POSITION SUMMARY:

Reporting to the Office Supervisor the Office Coordinator is responsible for backing up and assisting office functions as required to ensure efficient shop operations.

Primary responsibilities and/or essential functions include but are not limited to:
Receive cars OTMA Approvals Last Contents
Dispo request and creation of waybills
Enter and update scheduled release dates (SRD)
Upload Billing Repair Card (BRC) into customer websites
Obtain and track approvals
Release and invoice car records
Payroll back up as needed
Ensure car files are easily accessible and processed as required
Manage enroute board as required
Participate in and support quality projects and initiatives to ensure that the company achieves its goals

METRICS TO MEASURE PERFORMANCE:

< 7 Released to invoice
Cars held for approval
Cars held for dispo

TOOLS USED IN THIS ROLE:

MARS
AS400
Released Not Invoiced Report
Local Railroad System for Waybills
Customer Website
ADP

HABITS OF THE SUCCESSFUL OFFICE COORDINATOR:

Be willing to assist on off shift as needed

Prioritize invoicing

Be responsive to customer communications
Work responsibly and efficiently with limited supervision/direction
Think outside the box
Be willing to take on other tasks and support all areas of operation
Multitask with good problem-solving skills and offer solutions to problems

EDUCATION/EXPERIENCE/QUALIFICATIONS:

High School Diploma or equivalent required
Minimum of 1-3 years of related work experience in a lean manufacturing/repair environment
Excellent written and verbal communication skills
Detail oriented with excellent organizational and time management skills
Works independently within established policy and procedures.
Proficient with Microsoft Word PowerPoint and Excel

DISCLAIMER:

Please note the duties listed are not set forth for purposes of limiting the assignment of work. They are not to be construed as a complete list of the many duties normally to be performed under a job title or those to be performed temporarily outside an employees normal line of work. Duties responsibilities and activities may change at any time with or without notice.

Pay Range:

40500.00 - 49500.00

We offer a comprehensive benefits package that may include medical dental vision 401k matching and more!

Following receipt of a conditional offer of employment candidates will be required to complete additional job-related screening processes as permitted or required by applicable law.

We are an equal opportunity employer and all applicants will be considered for employment without attention to their membership in any protected class. If you require any reasonable accommodation to complete your application or any part of the recruiting process please email your request to and please be sure to include the title and the location of the position for which you are applying.

Required Experience:

UTLXAs a part of the global industrial organization Marmon Holdingswhich is backed by Berkshire Hathawayyoull be doing things that matter leading at every level and winning a better way. Were committed to making a positive impact on the world providing you with diverse learning and working opportuni...