Business Assistant

Purpose of the role

The Business Assistant provides high-level executive and administrative support to the Chief Operations Officer and the Central Operations Officer and their organizations. The role ensures the smooth coordination of executive activities including agenda and calendar management team co-ordination travel arrangements meeting preparation and communication. This position requires a high degree of professionalism independence and attention to detail to ensure efficient support for senior leadership operating in a fast-paced dynamic environment.

Responsibilities

Executive Support

• Provide proactive and comprehensive administrative support to assigned Chief Officers/Officers.
• Manage complex calendars schedule meetings and coordinate logistics efficiently.
• Arrange international and domestic travel prepare itineraries and manage expense reporting.
• Prepare and edit correspondence presentations reports and meeting materials.
• Ensure timely follow-up on actions deadlines and communications.
• Handle confidential information with the highest level of discretion.

Operational and Administrative Tasks

• Coordinate and support the preparation of executive meetings and workshops.
• Maintain accurate filing systems and documentation (digital and physical).
• Support the organization of business reviews leadership visits and internal events.
• Ensure smooth daily operations by anticipating needs and proactively addressing administrative issues.

Process and Communication Support

• Liaise with internal and external stakeholders on behalf of assigned leaders.
• Support the flow of communication between the assigned Officers and other departments.
• Contribute to continuous improvement of administrative tools and processes to enhance efficiency.

Experience

• Ideally 1-3 years of experience in executive assistant or senior administrative roles ideally supporting C-level or senior leadership.
• Experience in managing complex schedules and travel coordination across multiple geographies.

Hard skills

• Excellent organizational and time management skills.
• Strong proficiency in Microsoft Office (Outlook Excel PowerPoint Word).
• Ability to handle confidential information with discretion.

Education

Bachelors or Masters degree

Language

Fluent in English (both spoken and written)

Skills and competencies

• Exceptional attention to detail and accuracy.
• Strong written and verbal communication skills.
• High initiative self-motivation and ability to work independently.
• Flexibility and adaptability to changing priorities.
• Strong interpersonal skills and professional demeanor.
• Ability to manage multiple priorities effectively under pressure.