CIP Program Manager

The City of South Pasadena is seeking a highly qualified CIP Program Manager!

This recruitment is open continuous until filled.

This recruitment may close or be extended at any time without notice.

Applicants are encouraged toapply early.Selection of candidates will be on a first come first served basis.

As applications are received they will be immediately reviewed.

• Manages and oversees capital improvement and City engineering programs and all associated projects services and activities including planning designing and construction and operations and maintenance of city facilities.
• Participates in the development and implementation of goals objectives policies and priorities for the Public Works Department including development of city code as it relates to the CIP and engineering.
• Recommends within policy appropriate service and staffing levels; recommends and administers policies and procedures.
• Participates in the development administration and oversight of division budget; determines funding needed for staffing equipment materials and supplies; ensures compliance with budgeted funding.
• Develops and standardizes procedures and methods to improve and continuously monitor the efficiency and effectiveness of assigned programs service delivery methods and procedures.
• Assesses and monitors workload administrative and support systems and internal reporting relationships; identifies opportunities and makes recommendations for improvement.
• Participates in the selection of trains motivates and evaluates assigned personnel; works with employees to correct deficiencies; recommends and implements discipline and termination procedures.
• Develops and manages requests for proposals for professional and/or contracted services; prepares scopes of work and technical specifications; evaluates proposals and recommends award; applies for and administers grant funds for studies and construction projects.
• Negotiates contracts with third-party vendors contractors and/or consultants; administers contracts to ensure compliance with City specifications and service quality.
• Coordinates infrastructure and facilities engineering activities including preparation of plans specifications and estimates pertaining to construction; investigating and making recommendations on infrastructure problems and providing technical support on engineering solutions.
• Receives investigates and responds to resident concerns regarding the infrastructure; prepares correspondence reviews elements of environmental impact reports for compliance conducts studies and prepares reports on relevant issues.
• Develops annual capital improvement programs for street water sewer water wastewater storm and surface water management facilities.
• Oversees the acquisition of real property including relocation assistance and easements necessary for capital improvement projects.
• Oversees and manages private use of public right-of-way through permits and inspections; provides information regarding availability of public utilities.
• Provides advice and technical assistance to City management and staff citizen advisory groups and the public; confers with a variety of public and private officials on related issues and may serve as the Citys representative to other governmental agencies; discusses and explains division plans programs and projects at public and community meetings legislative and administrative hearings and functions related to engineering.
• Performs detailed analysis of designs specifications and plans applies engineering principles and techniques to solve complex civil engineering problems including maintenance of land and municipal infrastructure and operation of facilities and equipment; reviews and signs engineering drawings contracts work orders change orders and purchase orders.
• Coordinates activities regarding technical developments and schedules resolves engineering design problems; prepares budget estimates based on anticipated department needs and budgetary limitations; prepares interim and project completion reports.
• Develops recommends and implements goals objectives and priorities for assigned functions; recommends and administers policies and procedures.
• Organizes develops and standardizes procedures and methods to improve operations; continuously monitors the efficiency and effectiveness of assigned programs service delivery methods and procedures; assesses and monitors staff workloads administrative and support systems and internal reporting relationships; identifies opportunities for improvement and recommends changes to management.
• Participates in the development administration and oversight of assigned program and operational budgets.
• Oversees the development of consultant requests for proposals and qualifications for professional marketing services as needed; creates and executes cooperative marketing agreements with community partners.
• May select train motivate and evaluate staff as assigned.
• Prepares narrative and statistical reports correspondence and other documents related to assigned activities; presents staff reports and provides information to the City Manager City Council and various commissions committees and boards as assigned.
• Attends and participates in professional group meetings; stays abreast of new trends and innovations in areas of assignment; researches emerging products and enhancements and their applicability to City needs; monitors changes in regulations and technology that may affect assigned programs and operations.
• Receives investigates and responds to difficult and sensitive problems and inquiries in a professional manner; researches information; identifies and reports findings and takes necessary corrective action.
• Perform related duties and responsibilities as required.

• Equivalent to graduation from an accredited four-year college or university with major coursework in civil engineering or related field; and
• Five (5) years of increasingly responsible professional experience managing capital improvement projects including two (2) years of supervisory experience.
• Professional Engineer (PE) license is desired.

• Principles and practices of employee supervision including work planning assignment review and evaluation discipline and the training of staff in work procedures.
• Principles and practices of leadership.
• Organization and management practices as applied to the development analysis and evaluation of programs policies and operational needs of the assigned area of responsibility.
• Principles and practices of civil engineering including utility transportation and traffic design.
• Methods and techniques used for planning and engineering studies and the design and construction of municipal facilities and infrastructure.
• Current developments and information on facilities and infrastructure management practices including principles and practices of sound financial management.
• Methods and techniques of field data collection tabulation and analysis.
• Principles and practices of municipal budgeting.
• Public speaking and presentation techniques.
• Applicable federal state and local laws regulatory codes ordinances and procedures relevant to assigned areas of responsibility.
• Principles and practices of grant funding application and administration.
• Occupational hazards and necessary safety measures applicable to water or wastewater utility operations and maintenance work including lockout confined space entry trenching and shoring procedures and use of personal protective equipment (PPE).
• Assist in developing and implementing goals objectives practices policies procedures and work standards.
• Provide administrative management and professional leadership for the name of program area program.
• Provide administrative and professional leadership and direction for the division and the City.
• Analyze a variety of complex/detailed engineering data and make sound policy and procedural recommendations.
• Plan and implement projects and prepare related designs estimates and specifications.
• Perform complex engineering computations and make comprehensive recommendations for the solution of engineering problems.
• Plan organize and direct an effective project engineering program applying engineering principles and techniques to the solution of engineering problems.
• Administer consultant and construction contracts; manage consultants and contractors.
• Prepare and administer budgets and other financial controls including cash flow.
• Review alternative engineering processes and calculate lifecycle costs; prepare engineering specifications requests for proposals contract documents and design drawings.
• Understand interpret and apply all pertinent laws codes regulations policies and procedures and standards relevant to work performed.
• Effectively represent the department and the City in meetings with individuals; governmental agencies; community groups; various business professional and regulatory organizations.
• Learn and understand the organization and operation of the City and of outside agencies as necessary to assume assigned responsibilities.
• Independently organize work set priorities meet critical deadlines and follow-up on assignments.
• Effectively use computer systems software applications and modern business equipment to perform a variety of work tasks.
• Communicate clearly and concisely both orally and in writing using appropriate English grammar and syntax.
• Use tact initiative prudence and independent judgment within general policy procedural and legal guidelines.
• Establish maintain and foster positive and effective working relationships with those contacted in the course of work.

SELECTION PROCEDURE