Office CoordinatorAssistant
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Job Location:
Prague - Czech Republic
Monthly Salary:
Not Disclosed
Posted on:
4 days ago
Vacancies:
1 Vacancy
Job Summary
No Relocation Assistance Offered
Job Number#169783 - Prague Prague Czech Republic
Who We Are
Colgate-Palmolive Company is a global consumer products company operating in over 200 countries specializing in Oral Care Personal Care Home Care Skin Care and Pet Nutrition. Our products are trusted in more households than any other brand in the world making us a household name!
Join Colgate-Palmolive a caring innovative growth company reimagining a healthier future for people their pets and our planet. Guided by our core valuesCaring Inclusive and Courageouswe foster a culture that inspires our people to achieve common goals. Together lets build a brighter healthier future for all.
Job Summary
The Office Coordinator/Executive Assistant is responsible for management of the Office for both Hills
and Colgate-Palmolive companies including a wide range of services to assure efficient operation
including office facilities equipment supplies maintenance and vendors. The position also provides
executive assistance to Hills and CP GMs in administrative tasks and meeting/events coordination. The
position supervises reception activities and reports to HRBP with a dotted line to GMs.
Principal Duties and Responsibilities
Provide executive assistance to Hills and CP GMs in daily business activities (incl.
administration and meetings/events coordination)
Management and maintenance of office location and facilities
Monitor and maintain inventory of regular operating materials (stationery refreshments)
Work with and coordinate external providers (cleaning services hygienic materials for
office needs building maintenance plants care couriers mobile phones audits catering
services parking electricity costs insurance firestop and workplace inspections etc.)
Implement and coordinate OHS procedure and training requirements
Coordinate car fleet needs
Create purchase orders in accordance with assigned budget and ensure invoices are paidin time
Travel management (maintenance of Concur system participation on calls for Travel
coordinators offline bookings hotel and taxi recommendations and invitation letter
preparation payment cards orders etc.)
Support HR department with onboarding / offboarding of employees training and events
organization and other activities. Cover HR Associate tasks if needed
Coordinate reception activities as well as back up Receptionist in case of absence
This is not an exhaustive list of duties or functions.
Education/ Experience
High school education with school leaving exam
Fluent in English and Czech/Slovak.
Minimum 3 years experience in Office Coordinator positions preferably from amultinational company.
Expected Areas of Knowledge Skills and Abilities
Strong computer skills (G Suite MS Office) experience with Ariba (PO) system is an advantage
Ability to communicate properly to different levels in the organization and outside
Strong negotiation skills
Willingness to help and support teams
Perfect organization skills
Initiative and Multitasking
Working Relationships (Key partnerships and reporting relationships)
Does this position supervise: Yes (Receptionist)
Position reports to HR Business Partner
Works closely with GM HR and other teams
External vendors
What We Offer
- Work for international company
- Employment contract for 1 year (with a possibility of extension)
- Annual bonus and wide range of benefits like 25 vacation days 10 sick days Cafeteria meal contribution private medical care dental contribution etc.
- Dog friendly office close to Krizikova metro station
Our Commitment to Inclusion
Our journey begins with our peopledeveloping strong talent with diverse backgrounds and perspectives to best serve our consumers around the world and fostering an inclusive environment where everyone feels a true sense of belonging. We are dedicated to ensuring that each individual can be their authentic self is treated with respect and is empowered by leadership to contribute meaningfully to our business.
Equal Opportunity Employer
Colgate is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race color religion gender gender identity sexual orientation national origin ethnicity age disability marital status veteran status (United States positions) or any other characteristic protected by law.
Reasonable accommodation during the application process is available for persons with disabilities. Please complete this request form should you require accommodation.
#LI-On-site
Required Experience:
IC
Key Skills
- Office Manager Experience
- Microsoft Office
- Customer Service
- Computer Skills
- Microsoft Outlook
- Microsoft Word
- QuickBooks
- Medical office experience
- Office Experience
- Front Desk
- Microsoft Excel
- Administrative Experience
About Company
Learn more about the Colgate Bright Smiles, Bright Futures® program, and check out oral health resources for at school and in the home.
