Administrative Specialist CL1 Registrar's Office

The University of Southern Maine is seeking applicants for an Administrative Specialist in our Registrars Office.

The Administrative Specialist in the Registrars Office serves as the first point of contact for students faculty and staff by answering phone inquiries assisting walk-ins and managing the department email. The ability to maintain confidentiality exercise sound judgment and work independently and on a team while maintaining attention to detail is essential. A successful candidate will be well-organized and possess excellent written phone and verbal communication skills. The Department utilizes various data systems and web platforms such as Google Drive Microsoft Filemaker and Peoplesoft and requires someone with the ability to navigate such systems.

For this Administrative Specialist position the starting rate of pay will be $18.13/hour for a new hire or the appropriate transfer rate for a current employee with the University of Maine System. This position is full-time working 8:00AM 4:30PM Monday Friday and is located on our Portland Campus.

This position provides a terrific opportunity to pursue a bachelors or advanced degree through the universitys generous tuition waiver benefit.

The University of Southern Maine offers highly competitive benefitsfor full-time and eligible part-time employees that includes (but is not limited to):

• 13 paid holidays plus earned vacation time and sick time
• Health dental and vision insurance
• Low-cost short-term disability insurance and employer-paid long-term disability insurance
• Employer-paid basic life insurance and supplemental life insurance
• A tuition waiver program for employees and their spouse or dependent child(ren)
• A 403(b)-retirement plan with employer contribution
• Free access to the METRO system including the Husky Line with service between our Portland and Gorham campuses

To learn more please review the Benefits Information Summary.

The University of Southern Maineis a vibrant academic community located in the greater Portland Maine area including campuses in Portland Gorham Lewiston and online. USM is part of the University of Maine System and offers a comprehensive array of undergraduate and graduate programs emphasizing hands-on learning community engagement and interdisciplinary collaboration. With a highly engaged student-centered learning environment USM is a steward of higher education helping drive the economic cultural and civic life in the communities where our campuses are located and beyond. USM is committed to providing expanded access to high-quality education that elevates economic opportunity and contributes significantly to the vitality of a diverse society. To learn more about USM visit About Our University.

The University of Southern Maine fosters a welcoming and supportive campus environment that respects and appreciates varied perspectives enhancing teaching learning personal growth and overall institutional achievement. We welcome applications from candidates of all backgrounds who share our dedication to academic excellence and the enrichment of our community.

We are dedicated to our Service Promise Student Focused Every Day and seek a team member who embraces this commitment and upholds our core values of Respect & Care Integrity Equity and Responsiveness.

Required Qualifications:

• High school diploma or equivalent (G.E.D.).
• One-year administrative support or comparable experience.
• Demonstrated computer proficiency (ex. MS Office web).
• Excellent communication and customer service skills

How to Apply:

Click on Apply Now or visit our USM Careers Pageand submit the following:

• Cover Letter
• Resume/Curriculum Vitae
• Finalist candidates will be asked to provide a list of the names and contact information for references

For full consideration please submit all required materials by November 2 2025.

We are not able to consider applicants who require Visa sponsorship support.

Appropriate background screening will be conducted for the successful candidate.

Clery Act:

The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act or Clery Act mandates that all Title IV institutions such as the University prepare publish and distribute an Annual Security Report (ASR) and provide notice of the availability of the ASR to all prospective employees. This report consists of two basic parts: disclosure of the Universitys crime statistics for the past three calendar years; and disclosures regarding the Universitys current campus security policies. View the Universitys Annual Security Report (PDF). If you wish to have a paper copy of the ASR or need to have a copy of the ASR in an accessible format the University will provide such a copy upon request. Please contact our Public Safety Office at 207.780.5211.

EEO Statement:

The University of Maine System (the System) is an equal opportunity institution committed to fostering a nondiscriminatory environment and complying with all applicable nondiscrimination laws. Consistent with State and Federal law the System does not discriminate on the basis of race color religion sex sexual orientation transgender status gender gender identity or expression ethnicity national origin citizenship status familial status ancestry age disability (physical or mental) genetic information pregnancy or veteran or military status in any aspect of its education programs and activities and employment. The System provides reasonable accommodations to qualified individuals with disabilities upon request. If you believe you have experienced discrimination or harassment you are encouraged to contact the System Office of Equal Opportunity and Title IX Services at 5713 Chadbourne Hall Room 412 Orono ME 04469-5713 by calling 207.581.1226 or via TTY at 711 (Maine Relay System). For more information about Title IX or to file a complaint please contact the UMS Title IX Coordinatorat Experience:

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