Administrative Specialist

Muscat - Oman

Monthly Salary: Not Disclosed

Posted on: 30+ days ago

Vacancies: 1 Vacancy

Job Summary

Job Description & Responsibilities:

Receiving incoming matters directed to all sections of the unit recording them preparing them for presentation and implementing the directives issued regarding them by forwarding to the appropriate administrative divisions within the unit.
Registering outgoing correspondence and ensuring their delivery to the relevant entities through the approved channels.
Preparing a work program to follow up on matters referred from unit sections to other divisions and submitting related reports.
Assisting the immediate supervisor by providing the necessary data and information to support decision-making in coordination with relevant departments in the unit.
Supervising the internal administrations archive organizing documents and files in accordance with the Funds document management system.
Properly organizing and archiving transactions memos and letters of the administrative division to ensure easy access when needed.
Carrying out typing and photocopying tasks for subjects related to the administrative division.
Organizing appointments meetings visits and communications for the immediate supervisor and preparing arrangements for receiving guests and visitors.
Preparing for meetings attended by or chaired by the immediate supervisor whether inside or outside the unit and compiling relevant topics ahead of time.
Receiving and handling inquiries and requests directed to the administrative division or the immediate supervisor and taking appropriate actions in coordination with relevant unit departments.
Preparing letters memos and reports related to the administrative division.
Performing any other tasks assigned.

Requirements:

Academic Qualification and Work Experience:
Bachelors degree in Business Administration or other related fields.
A professional certificate relevant to the job is considered an added advantage.
Financial Grade: Determined according to the applicable legal rules at the time of appointment.

Job Level:

Entry Level (Graduate Level)

Skills and Competencies:

- Strong communication time management coordination work scheduling and meeting organization skills.
- Proficiency in using computers and relevant applications.
- Skills in report writing and drafting official letters and memos.
- Knowledge of relevant laws regulations and policies.
- Fluency in Arabic and English.
- Ability to work under pressure.

Summary:

Specialization: Business Administration or any related field
Job Level: Graduate Level (Entry Level)

Job Description & Responsibilities:Receiving incoming matters directed to all sections of the unit recording them preparing them for presentation and implementing the directives issued regarding them by forwarding to the appropriate administrative divisions within the unit.Registering outgoing corre...

Job Description & Responsibilities:

Receiving incoming matters directed to all sections of the unit recording them preparing them for presentation and implementing the directives issued regarding them by forwarding to the appropriate administrative divisions within the unit.
Registering outgoing correspondence and ensuring their delivery to the relevant entities through the approved channels.
Preparing a work program to follow up on matters referred from unit sections to other divisions and submitting related reports.
Assisting the immediate supervisor by providing the necessary data and information to support decision-making in coordination with relevant departments in the unit.
Supervising the internal administrations archive organizing documents and files in accordance with the Funds document management system.
Properly organizing and archiving transactions memos and letters of the administrative division to ensure easy access when needed.
Carrying out typing and photocopying tasks for subjects related to the administrative division.
Organizing appointments meetings visits and communications for the immediate supervisor and preparing arrangements for receiving guests and visitors.
Preparing for meetings attended by or chaired by the immediate supervisor whether inside or outside the unit and compiling relevant topics ahead of time.
Receiving and handling inquiries and requests directed to the administrative division or the immediate supervisor and taking appropriate actions in coordination with relevant unit departments.
Preparing letters memos and reports related to the administrative division.
Performing any other tasks assigned.

Requirements:

Academic Qualification and Work Experience:
Bachelors degree in Business Administration or other related fields.
A professional certificate relevant to the job is considered an added advantage.
Financial Grade: Determined according to the applicable legal rules at the time of appointment.