Governance Specialist

The Governance Specialist is responsible for the planning coordination and logistical management at the direction of the Administrative Chief of Staff of the University of Iowa (UI) Health Care internal governance structures through the Clinical Systems Committee (CSC) and public governance structures. This position is responsible for the overall development and ongoing management of processes and systems that increase efficient and effective operations for the CSC including its subcommittees and their working groups. The Governance Specialist in consultation with the co-chairs and members of the CSC and its subcommittees and working groups develops systems and procedures to ensure relevant information and decisions flow through the UI Health Care internal governance structure in a timely orderly and replicable manner. This position is responsible for advising and supporting all CSC subcommittee and working group members for individual accountability to such systems and procedures.

With direction from the Administrative Chief of Staff the Governance Specialist is also responsible for working closely with the leadership of UI Health Care to research and create materials for UI Health Cares presentations to governing bodies in both public and private forums.

The Governance Specialist aligns the governance systems with the overall vision objectives and strategy of UI Health Care leadership. Additionally with direction from the Administrative Chief of Staff the Governance Specialist coordinates with leaders across the enterprise analyzes data creates messaging develops content and ensures timely delivery of materials for UI Health Cares regular presentations to hospital governance.

This position must demonstrate excellent interpersonal skills and the ability to build relationships and work collaboratively with a wide variety of faculty and staff including enterprise leadership physician leaders and other clinical and non-clinical staff. Ability to achieve buy-in from such varied stakeholders is critical as is the ability to guide and oversee projects on tight timetables. The ideal candidate will possess excellent communication and organizational skills ability to analyze data and employ it effectively in a strategic narrative as well as a strong ability to work independently and manage multiple responsibilities and detail-focused projects simultaneously.

Key Responsibilities:

• With oversight from the Administrative Chief of Staff analyze data create communications strategies and develop content that best conveys key messages for UI Health Cares regular presentations to internal and external governance groups.

• Support the Administrative Chief of Staff in managing all communications presentations meetings and agendas with hospital governance.

• Ensure the scheduling internal preparation coordination and successful execution of materials for hospital governance meetings in adherence with established deadlines set forth by internal and external constituents.

• Serve as an organizational resource for all issues related to the CSC its subcommittees and working groups. Develop and implement processes that engage CSC subcommittees and working group staff and communicate and train subcommittee and working group leadership in these processes.

• Make appropriately delegated decisions regarding implementation of governance structure and responsible for moving approved processes and process changes forward independently.

• Collaborate and coordinate with UI Health Care Chief Legal Counsel Medical Chief of Staff and other key partners and stakeholders to ensure UI Health Care implements CSC bylaws appropriately and as they are written. Engage with Chief Legal Counsel in reviewing and proposing edits to bylaws to reflect operational practice and workflow.

• Prepare manage attend CSC meetings and maintain required records minutes and board meeting materials in accordance with UI Health Care University of Iowa and Iowa Board of Regents requirements engaging other stakeholders as appropriate.

• Implement and maintain the software system that is used for CSC.

• Design systems to ensure items presented to the CSC have been appropriately reviewed discussed and approved by appropriate governing groups and management before being presented to CSC. Ensure that discussions at CSC subcommittee meetings are aligned with the goals and timelines of the CSC and the overall health care enterprise.

• Provide comprehensive support for the CSC and direction and support for its subcommittees and working groups. Provide sophisticated planning assistance to each of the CSC subcommittees and working groups and manage rosters and appointments to better achieve the objectives of CSC. Ensure that all CSC and subcommittee members meet uniform standards for participation and that rosters are revised accordingly. Ensure that rosters for CSC its subcommittees and working groups are kept up to date and that members are invited to join or thanked for their service in a timely and systematized manner.

• Track metrics deliverables and progress pertinent to assigned subcommittees to improve results as items flow through CSC subcommittees and working groups.

• Prepare agendas and associated materials for CSC. Assist the Medical Chief of Staff and the CSC co-chairs in preparing materials for presentation. Use judgment in assessing the urgency and relevance of proposed agenda items and support agenda planning to ensure timely relevant and appropriate topics are managed to meet the overall objectives of CSC.

• Ensure that all CSC subcommittees working groups and their members are compliant with CSC bylaws. Deliver clear standardized answers to inquiries about CSC processes. Develop templates for use by CSC subcommittees and working groups to ensure standard operating procedures across all CSC sub-entities. Such templates should include schedules of meetings template agendas rosters attendance sheets meeting minutes appointment letters and annual reports.

• Establish and maintain effective working relationships with all leadership and membership of CSC its subcommittees and working groups.

• Triage prioritize and follow up on questions and concerns from CSC members that require input from the CEO/Chief of Staff/CSC Co-Chairs.

• As a member of the Administrative Chief of Staffs office assist with other projects as needed including but not limited to collating and analyzing data and data visualizations for quarterly departmental meetings; drafting editing and proofreading communications on behalf of the Chief of Staff; and conducting other analyses as directed by the Administrative Chief of Staff.

• Prepare reports and presentations by analyzing data and optimizing the usage of Excel PowerPoint and Microsoft Word.