Business Support Administrator
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Job Location:
Monthly Salary:
Posted on:
30+ days ago
Vacancies:
1 Vacancy
Job Summary
The role is office-based in our London office close to Waterloo and Southwark Monday to Friday. This is a full-time position that requires excellent organisational skills strong attention to detail and the ability to communicate clearly and professionally both by email and phone. Strong IT skills particularly in MS Excel are essential.
Core Responsibilities
- Review and verify expense claim submissions to ensure that the information is accurate complete and supported by receipts.
- Process expense and subcontractor invoice payments.
- Provide payroll with details of hours worked and overtime to enable accurate monthly payslip production.
- Prepare and submit monthly client invoices for work undertaken.
- Issue client Statements of Account highlighting overdue invoices and following up directly with clients where payment has not been received.
- Undertake regular reviews of the finance system to ensure data is accurate up to date and consistent with supporting records.
- Participate in Finance Review meetings with the Project Management Team to resolve issues affecting invoice submission or payment.
- Provide holiday cover for Business Support colleagues during periods of annual leave.
- Carry out general business support tasks including collating KPI data preparing reports and assisting staff with administrative requirements.
- Must be a self-starter capable of working remote from management.
- Strong communication skills both written and verbal.
- Proficient in the use of MS Word MS Outlook and MS Excel including the use of basic formulas (e.g. SUM multiplication division) but would be advantageous if familiar with more complication functions (e.g. VLOOKUP IF AND).
Qualifications :
- Educated to GCSE standard to include English Language and Mathematics Grade 4 or above or Numeracy and Literacy (Level 2)
- HND in a relevant subject or equivalent
- Ability to gather and analyse data to generate information
- Experience working in a Finance environment including excellent financial administration skills
- Experience and detailed knowledge of financial software systems (Oracle)
- Demonstrable experience in the use of Microsoft Office particularly Excel Teams and Outlook including the development of complex Excel spreadsheets
- Excellent numerical skills
Additional Information :
We are committed to our planet
In each project we design engineer and operate we care deeply about the legacy were leaving behind. As part of our team youll have a unique opportunity to use your skills and expertise to shape a better future for our communities in the UK and all around the globe.
Our commitment is translated in the work carried out by our Egis Foundation which funds concrete actions to address the climate crisis and is focused on educational and social initiatives that will help in the responsible and sustainable shift towards a sustainable world.
We are an Equal Opportunities employer and we strive to build a workforce that truly reflects the communities we represent. We welcome candidates from all backgrounds regardless of age disability gender gender identity gender expression race religion or belief sexual orientation socioeconomic background and any other protected characteristic. If you decide to apply for an opportunity with us your application will be assessed based purely on your experience the essential and desirable criteria and your suitability for the role. We value each and every ones contribution as this builds our culture and means that if you work with us you will be included listened to and respected.
Remote Work :
No
Employment Type :
Full-time
Key Skills
- Business Intelligence
- SAP BusinessObjects
- Fiscal Management
- Crystal Reports
- QuickBooks
- Accounting
- Business Management
- SDKs
- System Testing
- Administrative Experience
- Epic
- Oracle
About Company
Egis is a leading global architecture, consulting, construction engineering and operating firm. We work side by side with clients to build a more balanced, sustainable and resilient world.
