Operations & Diligence Project Manager Executive Assistant 15858

Operations & Diligence Project Manager

Location: Remote (U.S. or International)

Salary: $ 1000 -$ 3000
Reports to: Managing Partner
Type: Full-time
Start Date: ASAP
Timezone: Eastern Time

About the Company

Were a modern investment firm founded by a team of former startup operators and venture builders who are passionate about reinventing how traditional industries evolve. Rooted in the culture and community of golf a sport known for discipline patience and precision our firm blends entrepreneurial energy with long-term strategic thinking.

We operate as a lean tech-forward organization integrating automation data and AI tools across our systems to drive efficiency and scalability. Our work spans investment execution diligence and operational excellence but at our core were a small team of smart curious people building something special together.

About the Role

Were looking for a versatile entrepreneurial Operations & Diligence Project Manager who thrives on ownership and problem-solving. This is a hybrid role that combines project management operational coordination and light executive support but with a focus on building systems and driving structure across the business.

This is not a narrowly defined administrative position. Youll be the keeper of all the things someone who tracks moving parts across projects manages workflows and ensures deliverables never fall through the cracks. Youll help streamline the way we work especially through tools like Notion or Airtable and will onboard quickly (within a week) to start making an immediate impact.

If youre curious ambitious tech-savvy and love bringing order to chaos youll thrive here.

Key Responsibilities

Project Management & Diligence Coordination

• Own project management systems help transition the team to the right tool (Notion Airtable etc.) and manage its implementation end-to-end.
  
• Coordinate investment and operational projects by tracking deliverables dependencies and follow-ups.
  
• Join key meetings document decisions and ensure next steps are executed on time.
  
• Serve as the go-to person for maintaining visibility across multiple priorities and stakeholders.
  
• Build and manage dashboards Gantt charts and task trackers to keep initiatives on schedule.
  

Firm Operations & Knowledge Management

• Develop and refine internal processes for data management reporting and task tracking.
  
• Maintain shared documentation knowledge hubs and project tracking tools.
  
• Help streamline workflows across CRM (HubSpot) project tools and shared drives.
  
• Identify and implement process improvements or automations to enhance efficiency.
  

Executive & Administrative Support (Light EA Function)

• Provide calendar and scheduling support for leadership as needed.
  
• Assist with meeting prep follow-ups and travel coordination.
  
• Handle administrative details with professionalism and discretion.
  
• Act as a trusted operational partner who can fill in the blanks and anticipate needs.
  

What Were Looking For

Mindset & Soft Skills

• Entrepreneurial and proactive you see a gap and fill it before being asked.
  
• Curious and adaptive you love learning and figuring out new tools or systems.
  
• Scrappy and fast-moving comfortable wearing many hats in a startup-style environment.
  
• Detail-oriented and reliable nothing slips past you.
  
• Collaborative communicator able to work across time zones and with multiple stakeholders.
  

Technical & Professional Skills

• 36 years in operations project management or a related role.
  
• Strong experience managing workflows and deliverables across multiple projects.
  
• Proficiency in Notion Airtable ClickUp Asana or similar tools (Notion expertise is a plus).
  
• Comfortable using Google Workspace and CRM systems (e.g. HubSpot).
  
• Excellent written and verbal communication.
  
• Must be able to work remotely and align with Eastern Time Zone hours.
  

Bonus Points

• Interest in sports golf or the business of sport.
  
• Background in investment startups or fast-paced tech environments.
  
• Experience setting up or migrating project management systems.
  

Growth Philosophy

We believe in hiring builders not maintainers. If you excel in this role you wont be stuck in it long; youll have the chance to grow into new areas of the business from operations leadership to portfolio or investment management.

Success here comes from taking initiative learning fast and doing great work before anyone has to ask.