Executive Personal Assistant Nicaragua

Managua - Nicaragua

Monthly Salary: Not Disclosed

Posted on: 30+ days ago

Vacancies: 1 Vacancy

Job Summary

Executive Personal Assistant (Full-time Remote)

About the Role

We are seeking a highly organized proactive and resourceful Executive Personal Assistant to provide end-to-end professional and personal support to a senior executive. This role requires exceptional judgment communication skills and the ability to operate in a fast-paced dynamic environment.

The ideal candidate is a high-performing individual who thrives in a structured yet entrepreneurial setting someone who can anticipate needs handle complexity and execute with precision.

Apply here:

Experience & Background

3-7 years of experience supporting senior executives founders or investment professionals in high-performance environments (private equity venture capital consulting or tech).
Proven success in calendar management travel coordination and complex communication handling across multiple time zones.
Demonstrated ability to maintain confidentiality and handle sensitive information with integrity.
Background in operations chief of staff project management or client service is preferred.
Degree in business finance communications or equivalent operational experience in a fast-paced environment.
High English fluency (written and spoken) is essential.
Ideal for a sharp and quick-thinking candidate who can multitask effectively and think several steps ahead.

Key Responsibilities

I. Professional Support

Project Management: Support planning and execution of key initiatives. Identify priorities track progress and help drive projects to completion.
Time & Calendar Management: Strategically manage the founders calendar balancing meetings travel and preparation time to protect focus and energy.
Gatekeeping & Communication: Serve as the first point of contact for internal and external stakeholders. Screen and prioritize requests with professionalism and sound judgment.
Meeting Preparation: Coordinate logistics draft agendas and ensure the founder is fully prepped with relevant materials and clear objectives.
Relationship Management: Maintain and strengthen relationships across investors partners and key stakeholders through proactive follow-ups and communication.
HR Support: Manage and update employee data; support reporting compliance tracking and HR-related projects.
Travel & Finance: Coordinate all domestic and international travel including flights accommodations and itineraries. Manage business expenses reimbursements and reconciliations.
Content & Brand Building: Draft LinkedIn posts newsletters and follow-up messages that reflect the founders brand and voice.
Event & Offsite Planning: Plan and execute investor dinners founder salons retreats and board meetings end-to-end from guest list curation to logistics and post-event follow-up.

II. Personal Support

Complex Personal Tasks: Manage personal projects such as home or apartment searches and vendor coordination (brokers contractors etc.).
Life Management: Schedule dinner reservations personal travel family logistics and special events with care and discretion.
Errands & Purchases: Oversee gift buying shipping and event preparation for personal and professional occasions.
Seasonal & Gifting Calendars: Maintain a proactive gifting calendar for family investors LPs and professional relationships.
VIP Entertainment & Reservations: Secure high-demand dining and entertainment bookings.
Home Services Coordination: Organize maintenance repairs and vendor visits to ensure smooth household operations.
Personal Finance & Administration: Track bills manage reimbursements and coordinate with accountants and legal advisors on personal filings and documentation.
Health & Wellness: Schedule medical fitness and wellness appointments; handle insurance claims and other health-related logistics.

Core Skills & Attributes

Exceptional organization and time management skills.
Strong written and verbal communication.
High discretion and trustworthiness.
Tech-savvy; comfortable with productivity and communication tools (e.g. Google Workspace Slack Notion Zoom expense apps).
Anticipatory mindset able to predict needs and resolve issues before they arise.
Calm under pressure with a no task too small attitude.
Professional polished and dependable.

Apply here:

Executive Personal Assistant (Full-time Remote) About the Role We are seeking a highly organized proactive and resourceful Executive Personal Assistant to provide end-to-end professional and personal support to a senior executive. This role requires exceptional judgment communication skills and the...