Business Support Specialist (0623) (Hybrid)

Work for Our Water Resources.

Help protect one of Floridas most vital resources water with a career at theSouthwest Florida Water Management District (District).

The District is a government agency whose mission is to protect water resources minimize flood risks and ensure the publics water needs are met. We serve a population of nearly 6million people in west-central Florida as directed by state law.

Join our Natural Systems & Restoration Bureau

Support the Districts Natural Systems & Restoration (NSR) Bureau managing multiple tasks and priorities in a fast-paced team-oriented environment. This position will serve as a key support role in facilitating the daily administrative functions of the section manager and other professional staff. This role is essential in ensuring the smooth operation of contract tracking budget development and maintenance financial transaction processing records management and internal reporting. The ideal candidate will also coordinate travel manage office supplies support staff training on internal systems and contribute to the preparation of Governing Board materials and routine bureau reports. This opportunity offers an ability to make an impact on the organization and provides flexibility and a true work-life balance. Youll have the chance to work with a wide range of teams in this promising position each of which plays a vital role in our efforts to preserve our most valuable natural resources. Using your expertise youll play an important role in enhancing the results to ensure a brighter future for the environment of Florida.

The District supports employees who prefer a flexible schedule or a remote work schedule so that they can enjoy their time outside of the District through work-life balance. This role is considered hybrid which means the employee will be required to come on-site and work a portion of their time remotely (must live in Florida). Come build a career that is challenging fulfilling and helps support the Districts mission to protect Floridas water resources.

District employees are offered an excellent total rewards package that includes:

Compensation:

Administrative Support Specialist 3: $35763.00 - $45582.50
Administrative Support Specialist 4: $38082.00 - $48546.00
Administrative Support Specialist 5: $40557.00 - $51700.00

The starting salary range for the Administrative Support Specialist positionreflects the minimum to 50% of the compensation. The starting salary will be based on the education and experience of the successful candidate. The District conducts annual performance evaluations that may award applicable pay increases based on positive employee performance

Essential Functions

• Section business process support including tracking and reporting on contract processes; reviewing project documents in the Case Management System.
• Development/entry of annual section budget; tracking and maintaining section budget including fiscal year end encumbrances and lapses; financial transaction data entry including requisitions purchase orders receivers check requests decentralized general accounting documents and purchasing card reconciliation.
• Records management including document editing scanning copying filing and preparing project files for retention. Review edit and compile Governing Board recaps/routine reports for the bureau.
• The position will also assist with coordinating the development of new or revised Division processes as necessary to maintain business efficiency and will provide assistance and training to staff.
• In addition the position will coordinate travel activities purchase office supplies schedule meetings format and proofread reports.

Working Conditions

Employee works in a standard office environment. Occasional travel usually during the workday is required. Performs continuous repetitive tasks (to include keyboarding) with one or both hands. Occasionally lifts and carries objects up to 10 pounds. Occasionally requires bending and reaching above shoulder level. May spend time out in the field in remote areas. Possible travel to other offices. Occasionally required to drive automotive vehicle for 2 hours or more at a accommodations may be made to enable individuals with disabilities to perform the essential functions.

Employee may be subject to call-in outside of regularly scheduled work hours or required to be on call including on nights weekends or holidays to respond to emergency management activities or other incidents requiring rapid response in support of District operations.

Required Credentials for Business Support Specialist

Administrative Support Specialist 3

• High School Diploma or Equivalent and Four (4) years Administrative related work experience
• Valid drivers license

Administrative Support Specialist 4

• Associates Degree and Five (5) years Administrative related work experience (Equivalent combination of education and experience is accepted)
• Valid drivers license

Administrative Support Specialist 5

• Bachelors Degree and Six (6) years Administrative related work experience (Equivalent combination of education and experience is accepted)
• Valid drivers license

Preferred Credentials for Business Support Specialist

• Experience with business processes
• Budgeting and financial processes experience
• Electronic filing systems experience
• Experience with Advantage Performance Budgeting Business Objects and Case Management

Application Process

The District will determine eligibility for employment solely from the information provided on a District employment application. All applicants are required to complete in full the District employment application. Incomplete applications will not be considered. A resume will not be considered as a substitute for the required District application for the purpose of qualification. Applicants who are within 30 days of graduation if selected are not allowed to start until all minimum qualifications are met.

Additional Details

This position is typically scheduled to work 40 hours per week Monday to Friday out of the Tampa FL office however remote work is available up to 4 days per week after training.

Travel Required

travel using District vehicle within Districts coverage area.

Accepting applications until October 21 2025 at 4:00 PM

About Us

The District is responsible for managing the water resources for west central Florida which includesapproximately 10000 square miles of territory spanning 16 counties and serving more than 6 million residents. Established in 1961 as a flood-protection agency our objective is to meet the needs of current and future water users protect and preserve our water resources manage the water supply protect water quality and preserve water-related functions.

Start and grow your career with the District! The District prides itself on providing a positive work environment that engages and supports our employees through flexible and remote work schedules. We provide and support learning and development for staff at all levels including conferences association memberships and formal education. Let us know if you have previous public sector experience that may allow for additional perks! Click on the link to apply.

#WorkForOurWater

Equal Employment Opportunity/Veterans Preference/Drug-Free Workplace/Tobacco Free Campuses.

All applicants shall receive equal consideration and treatment in employment without regard to race color religion ancestry national origin age sex marital status familial status or medical condition. All recruitment hiring placements transfers and promotions will be on the basis of individual skills knowledge and abilities and the feasibility of any necessary job accommodation(s).

The Southwest Florida Water Management District (District) does not discriminate on the basis of disability in regard to job application procedures hiring and other terms and conditions of employment. It is further the policy of the District to provide reasonable accommodations to qualified individuals with disabilities in all aspects of the employment process. If you require reasonable accommodation in completing an application interviewing completing any pre-employment testing or otherwise participating in the employee selection process please direct your inquiries to the Human Resources Office Chief at 2379 Broad St. Brooksville FL 34604-6899; telephone or 1- (FL only); or email .âIf you are hearing or speech impaired please contact the agency using the Florida Relay Service 1- (TDD) or 1- (Voice). In the event of a complaint please follow the grievance procedure located at District participates in E-Verify employment eligibility verification. We will provide the Social Security Administration (SSA) and if necessary the Department of Homeland Security (DHS) with information from each new employees Form I-9 to confirm work authorization.

The District does not sponsor applicants for work visas.

Required Experience:

IC