Scheduling Secretary

Qualifications: One year of secretarial coursework through a college or vocational-technical center preferred. Minimum of three years
experience in secretarial or general office work preferred. Preference will be given to experience in a school or
educational setting.
KNOWLEDGE SKILLS AND ABILITIES:
Candidate should be able to multi-task in a fast paced environment. Flexibility and attention to detail along with strong
computer skills are required for this position. Considerable knowledge of office practices and procedures; proficiency in
spelling grammar and composition; sign language skills desired. The candidate should have the ability to communicate
effectively verbally in writing and in sign language. The ability to establish and maintain effective working relationships
with students staff other education agencies and the general public is required. Proficiency in American Sign Language
or manual communication is desired but not required at entry level; this skill needs to be continually developed
throughout tenure.

JOB OVERVIEW:
The purpose of this job is to assist the school administration with maintaining a safe and orderly school environment. This
mainly includes making sure classrooms are covered by school staff throughout the day as situations arise. This position
will also be responsible for conducting data analysis on data provided by the administration. The data will be used to
make educational decisions and an annual report for the school.
Position is scheduled for 185 days per year. Should be willing to begin at 5:30 AM to accommodate getting substitutes.
Workday consist of 8 hour days.

TYPICAL DUTIES (depending on successful candidates skill could possibly change):
Maintaining Daily Staff Schedule (70%)
Schedules substitutes and adjusts schedules throughout the day consistent with approved leave requests forms for
absences.
Schedule substitutes for absences reported by staff after the close of school hours.
Composes daily morning texts to paraprofessionals and subs with planned schedules for the day.
Records and prepares log of all staff leave hours to be used bimonthly for pay periods and annually for staff reviews
along with managing the staff leave request Google calendar.
Maintains a Staff Attendance Google Sheet throughout the day that reflects who is absent and what coverage
plans have been arranged.
Maintains a log of substitute hours worked for each biweekly pay period.
Records and prepares log of all staff leave hours to be used biweekly for pay periods and annually for staff reviews
along with managing the staff leave request Google calendar.
Prints timesheets and collates leave requests for each biweekly pay period and assists principal in ensuring that all
necessary paperwork for each pay period is collected.
Student Assistance (15%)
Releases and admits students to the Infirmary to their parents and/or others as authorized by appropriate school
personnel.
Transports students as assigned.
Assists Principal in monitoring student(s) as needed.
Main Office Assistance (15%)
Compiles data from the back to school paperwork. Works with the staff (Head Nurse Principal) in collecting missing
data.
Prepares correspondence reports and letters for various staff in the Education Department as well as maintaining
various files/logs for the Principal
Assists Education Secretary with routine phone duties including routing of calls to appropriate staff and taking
messages.
Assists Education Secretary with greeting visitors and guests and assists them in locating their contact person(s).