Office Administrator

Taipei City - Taiwan

Monthly Salary: Not Disclosed

Posted on: 30+ days ago

Vacancies: 1 Vacancy

Job Summary

JLL empowers you to shape a brighter way.

Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services advisory and technology for our clients. We are committed to hiring the best most talented people and empowering them to thrive grow meaningful careers and to find a place where they belong. Whether youve got deep experience in commercial real estate skilled trades or technology or youre looking to apply your relevant experience to a new industry join our team as we help shape a brighter way forward.

How We Support the Whole You

At JLL our competitive benefits package is more than just perksits our commitment to your wellbeing. We attract the industrys top talent and provide comprehensive resources to support your health financial stability and personal growth. Our philosophy is simple: we offer fair meaningful benefits that help employees reduce health costs and build personal and financial security.

Benefits for eligible employees include:

Group Insurance Plan

Generous Annual Leave

Labor Insurance

National Health Insurance

Employee Welfare Committee

Confidential Employee Assistance Programme (EAP)

What This Job Involves

As a Office Admin you will be an essential part of our workplace operations team. Reporting to the Facilities Manager youll ensure our office environment remains professional functional and welcoming for employees and visitors alike.

Key Responsibilities:

Maintain office facilities and coordinate necessary repairs and maintenance and and be able to report to the dotted line manager all the follow-up and actions to ensure effective utilization of equipment meeting rooms and other resources.
Manage office supplies inventory and process related orders
Oversee cleanliness and organization of common areas including reception meeting rooms and pantries
Assist with meeting room bookings and setup requirements
Process incoming and outgoing mail and coordinate with courier services
Support the Helpdesk service tracking facilities requests and escalating urgent matters
Reception Support: Assist in day-to-day reception tasks e.g visitor cards access cards
for new-hire to ensure the on-boarding process is smooth. Communication with the building to make sure end-users requests are met with the BMO requirement .
Mailroom Assistance: Organize and assist with internal logistics and item handling as well as coordinate material management and allocation needs.
Lunch and Dinner Arrangement: Manage and coordinate food and beverage services for company events meetings and employee meal orders
Finance Document Processing: Office PO opening and receiving paper and documents scanningetc to ensure all payments are done in time.

Qualifications and Skills

Diploma or equivalent qualification

1-2 years of experience in facilities management or administrative role (preferred)

Strong organizational and multitasking abilities

Excellent communication skills in English and Chinese

Proficiency in Microsoft Office applications

Problem-solving mindset and proactive approach

Attention to detail and follow-through capabilities

If this position aligns with your skills and interests we encourage you to apply even if you dont meet all requirements. We value diverse perspectives and are interested in what unique qualities you can bring to our team!

About JLL

Were JLLa leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 102000 individuals around the world who help real estate owners occupiers and investors achieve their business ambitions. As a global Fortune 500 company we also have an inherent responsibility to drive sustainability and corporate social responsibility. Thats why were committed to our purpose to shape the future of real estate for a better world. Were using the most advanced technology to create rewarding opportunities amazing spaces and sustainable real estate solutions for our clients our people and our communities.

Our core values of teamwork ethics and excellence are fundamental to everything we do and were honored to be recognized with awards for our success by organizations both globally and locally.

Creating a diverse and inclusive culture where we all feel welcomed valued and empowered to achieve our full potential is important to who we are today and where were headed in the future. And we know that unique backgrounds experiences and perspectives help us think bigger spark innovation and succeed together.

Location:

On-site Taipei Taiwan China

If this job description resonates with you we encourage you to apply even if you dont meet all of the requirements. Were interested in getting to know you and what you bring to the table!

JLL Privacy Notice

Jones Lang LaSalle (JLL) together with its subsidiaries and affiliates is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLLs recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data please view our Candidate Privacy Statement.

For additional details please see our career site pages for each country.

For candidates in the United States please see a full copy of our Equal Employment Opportunity policy here.

Jones Lang LaSalle (JLL) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process including the online application and/or overall selection process you may email us at . This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.

Required Experience:

Unclear Seniority

JLL empowers you to shape a brighter way.Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services advisory and technology for our clients. We are committed to hiring the best most talented people and empowering them to thrive g...