Weekly Billing & Payroll Coordinator
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Job Location:
Boca Raton, FL - USA
Monthly Salary:
Not Disclosed
Posted on:
30+ days ago
Vacancies:
1 Vacancy
Job Summary
Weekly Billing & Payroll Coordinator
Job Type: Part-Time (Recurring Weekly Schedule)
Location: Remote (occasional in-office flexibility if applicable)
About the Role
We are seeking a Weekly Billing & Payroll Coordinator to join our team and oversee the financial and administrative flow that keeps our operations running smoothly. This role focuses on structured recurring weekly tasks such as billing insurance claims processing and payroll administration. If you are detail-oriented reliable and thrive in an organized environment wed love to hear from you.
Responsibilities
Monday Billing Operations
Generate and issue client invoices
Manage auto-pay accounts and send invoice reminders
Record payments received and update invoice statuses
Apply credits and update billing spreadsheets with transaction history
Add new clients and maintain payment records
Tuesday Long-Term Care (LTC) Insurance Processing
Review and verify caregiver care logs for insurance clients
Download required documentation and submit claims to insurance providers via fax (using the LTC Insurance Directory)
Onboard new LTC clients and ensure all policy details and insurance information are documented
Wednesday Payroll Administration
Audit caregiver paychecks for accuracy
Calculate straight-time pay for caregivers not eligible for overtime
Enter new caregiver profiles into the Viventium payroll system
Ongoing & As-Needed Support
Send login credentials to new caregivers for payroll access
Handle ad-hoc insurance provider requests and delegate follow-up tasks as needed
Qualifications
Previous experience in billing payroll or healthcare administration strongly preferred
Proficiency in Excel with the ability to maintain accurate records
Strong organizational skills and exceptional attention to detail
Ability to manage deadlines and follow structured weekly processes
Excellent communication skills to coordinate with clients caregivers and team members
Schedule & Benefits
Schedule: Part-time role structured around recurring tasks (MondayWednesday are required; flexibility for ongoing tasks throughout the week)
Work Environment: Primarily remote with a supportive and collaborative team culture
Impact: Be a key part of ensuring smooth operations for both clients and caregivers
How to Apply
If you are highly organized dependable and passionate about operational excellence we encourage you to apply today.
Required Experience:
IC
Key Skills
- Data Entry
- Paychex
- QuickBooks
- Accounting
- 10 Key Calculator
- Paylocity
- Microsoft Excel
- Payroll
- ADP
- Administrative Experience
- Human Resources
- Bookkeeping
About Company
Caregivers needed for Immediate Assignments Now conducting interviews from the comfort of home via video. Do you have compassion for helping our seniors to...
