Facilities Management Assistant

This order will independently provide support services to satisfy the overall operational objectives.

• Work products and documents related to observing receiving incoming materials; verify accuracy of shipments; process return shipments from customers; sort count package label insure and /or log inventory which is shipped or received. - Ad-Hoc
• Work products and documents related to inspecting shipments; record discrepancies or damage and notify purchasing personnel; trace lost shipments and/or customer claims of lost shipments; file shipping/receiving records. - Ad-Hoc
• Work products and documents related to ensuring proper routing of FedEx and international shipments prepared by others; organize equipment manuals registrations and warranties; enter supply items into POTS/NBS. - Ad-Hoc
• Work products and documents related to scheduling and monitoring periodic maintenance and certification; arrange for repair of scientific equipment; certify operation of all facility eye wash stations; collect chemical waste carboys and barrels from satellite accumulation areas. - Ad-Hoc
• Work products and documents related to processing biohazardous trash; maintain cleanliness of the laboratory work area and equipment; function as member of the evacuation team; respond to central equipment monitoring alarms and attempt to resolve issues. - Ad-Hoc

• Observe the receiving of incoming materials and compare information on packing slip with purchase order to verify accuracy of shipment; process return shipments from customers. - 1
• Sort count package label insure and /or log inventory which is shipped or received. - 2
• Inspect shipments for damage or defects; record discrepancies or damage and notify purchasing personnel or other government personnel. - 3
• Coordinate hazardous chemical waste removal from labs in accordance with DOHS/DEP regulations.
• Coordinate lab recycling.
• Maintain functional inventory of hazardous waste supplies (blue barrels/carboys green bins waste tags).
• Assists Facilities Managers with lab renovation projects.
• Coordinate incoming items/packages for labs.
• Maintain N2 tanks for TDB Bio ADST Tox21 and Genomic Tox lab operations.
• Autoclave and sanitize glassware for laboratories.
• Troubleshoot scientific equipment issues (performance mechanical parts).
• Coordinate scientific equipment repairs (order parts/repair equipment directly or facilitate repairs with certified technicians).
• Dismantling/delivering large instruments to aid in access to the lab.
• Assist with cleaning and sanitizing lab incubators on monthly basis.
• Set up and maintain life safety stations in laboratories (Narcan dispensing stations) as well as installations of first-aid equipment/kits in laboratories.
• Coordinate distribute and install life safety signage in laboratories.
• Installation of equipment in laboratories.
• Complete all acquisitions paperwork for end users.
• Serves as liaison to acquisitions training/paperwork.
• OEC for drills ensures safe evacuation of labs.
• Coordinate safety supplies (masks sanitizer etc.) inventory and distribution.

• Providing budget breakdowns of stock/inventory to team leads.

• Obtain authorized signatures for accepted items; trace lost shipments and/or customer claims of lost shipments; initiate proof of delivery documents.
• File shipping/receiving records.
• Ensure proper routing of FedEx and international shipments prepared by others.
• Organize equipment manuals registrations and warranties.
• Enter supply items into POTS/NBS/SOS.
• Schedule and monitor periodic maintenance and certification (biosafety cabinets chemical fume hoods incubators etc.).
• Arrange for repair of scientific equipment by contacting local service company to get price information followed by entry into POTS.
• Certify operation of all facility eye wash stations on a biweekly basis.
• Organize collection of MPWs chemical waste carboys and hazardous waste barrels from satellite accumulation areas.
• Process biohazardous trash according to established procedures either by placement in boxes for disposal as medical pathological waste (MPW) or discard as general laboratory waste once decontaminated.
• Handle chemical waste consumables and coordinate waste needs with Clean Ventures.
• Observe the collection of chemical waste carboys and barrels from satellite accumulation areas; transport them to the hazardous waste storage room; prepare appropriate labels/tags for waste in order to facilitate pickup by the NIH chemical waste contractor.
• Collaborate with lab Managers on the management of common lab consumables and reagents: monitor stocks and order bulk solvents and consumables.
• Maintain cleanliness of the laboratory work area and equipment.
• Work with resident staff in many day-to-day activities; function as member of the evacuation team; respond to central equipment monitoring (Rees) alarms and attempt to resolve with or without outside help.
• Collaborate with property officers and lab managers on NCATS surplus property.
• Collaborate with staff and Lab Managers on lab office and equipment moves and installation.

Certifications & Licenses

• High school diploma
• Minimum of three (3) years of related experience
• Bachelors degree required

Field of Study

• Less Than a Bachelors Degree

Software

• MS Office

Skills

• Strong communications skills both oral and written
• Lab equipment maintenance