Executive Admin Assistant
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Job Location:
Monthly Salary:
Posted on:
30+ days ago
Vacancies:
1 Vacancy
Job Summary
Job Title: Executive Administrative Assistant
This hybrid position is based at the SBH Support Center currently located in Denton Texas and relocating to Legacy West in Plano in late fall.
At Sally Beauty Holdings we find beauty in diversity. Our inclusivity and self-expression are what fuel our innovation and are welcome here and you can thrive here. We find beauty in YOU. Join us.
Essential Function
Provide high-level administrative support to SVP or above by conducting research preparing statistical reports handling information requests and performing clerical functions such as preparing correspondence receiving visitors arranging conference calls and scheduling meetings.
Primary Duties
- 30%: Perform general office duties such as ordering supplies maintaining records management systems and performing basic bookkeeping work. Screen telephone calls and personally provide requested information or refer calls to other staff. Make travel arrangements for department heads and/or other personnel.
- 20%: Initiate and respond to written and verbal correspondence; compose edit and distribute correspondence according to established guidelines or personal knowledge of the subject matter.
- 20%: Assist in creating meeting agendas; arrange coordinate and attend committee meetings; take and prepare meeting notes minutes and other records. Maintain Executives calendars. Make travel arrangements for executives.
- 15%: Prepare requisitions purchase orders staff reports resolutions routine documents and other forms of communications; prepare complex statistical financial administrative and budget reports.
- 10%: Research information and procedures; record actions on sensitive issues and release information to authorized parties.
- 5%: Work closely with department heads to monitor the progress in achieving monthly budgets and goals.
Knowledge Skills and Abilities:
- High School degree or equivalent. Bachelors degree preferred.
- 3-5 years relevant work experience. Preferably secretarial/administrative experience.
- Typing speed 60 wpm.
- Strong proficiency in Word Excel Power Point Outlook and MS Office Suite experience.
Competencies / Attributes
- Demonstrate tact and discretion in preparing disclosing and handling information of a confidential controversial and sensitive nature.
- Establish work priorities and remain flexible.
- Efficiently respond in a calm and effective manner to a variety of demands and projects.
- Demonstrate effective verbal and written communication skills.
- Strong ability to multi-task while meeting established deadlines.
- Understand and interpret procedures policies and guidelines.
- Solid ability to establish and maintain good working relationships with all levels of the organization as well as the public.
- Excellent ability to work independently and make sound decisions.
- Strong organizational skills.
Nature and Extent of Direct or Indirect Controls Exercised by the Supervisor
- Task Level High
- Departmental/Division Level High
- Project Level High
- Consultative Level High
The amount of discretion or freedom this position has
- Strict Adherence to Guidelines
- Interprets and Adapts Guidelines
- Develops and Implements Guidelines
Working Conditions /Physical Requirements
- The work environment involves everyday risks or discomforts which require normal safety precautions typical of such places as offices meeting and training rooms retail stores and residences or commercial vehicles e.g. use of safe work practices with office equipment avoidance of trips and falls observance of fire regulations and traffic signals etc. The work area is adequately lighted heated and ventilated.
The work is sedentary. Typically the employee may sit comfortably to do the work. However there may be some walking; standing; bending; carrying of light items such as papers files books small parts; using a keyboard driving an automobile etc. No special physical demands are required to perform the work.
Benefits
In addition associates of SBH may take advantage of ourin house salon with complementary services and a varied selection of food options at our corporate campus. Also featured at our corporate campus is both a Sally Beauty and CosmoProf Professional onsite store where associates enjoy a great merchandise discount!
Qualified applicants will receive consideration for employment without regard to their race color religion national origin sex or disability.
#LI-Hybrid
Key Skills
- Business
- Clerical
- Account Payable
- Administrative Skills
- Time Management
- Data Entry
- office supplies
- Accounting
- Project Management
- Administration Office
- Management skills
- Account Receivable
- Administrative Operations
- Problem Solving Skills
- Statistics
About Company
CosmoProf is the leading distributor of the top professional brands. We are proud to support the salon industry and sell only to those Licensed to Create™.
