HR & Payroll Specialist
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Job Location:
Hochtaunuskreis - Germany
Monthly Salary:
Not Disclosed
Posted on:
30+ days ago
Vacancies:
1 Vacancy
Job Summary
Frankfurt International Schoolin Oberursel seeks a qualified and experiencedHR & Payroll Specialist (with focus on Relocation tasks)to provide Relocation and other HR services to all FIS employees in line with German legal requirements in collaboration with FIS Leadership and our works council.
The position is available effective 15 January 2026.
Applicants should hold a valid work and residence permit for Germany.
Qualifications required
- Professional HR experience (incl. some knowledge of relocation matters)
- Expertise in labor law and compensation management is desired
- Advanced IT skills (Google Suite and ideally experience with payroll software etc.)
- Excellent organizational and communication skills and a positive attitude
- Strong ability towards teamwork
- Advanced English and excellent German language skills (reading writing and speaking)
Performance Responsibilities
The duties of the position will include tasks from the following areas with an ongoing degree of spezialisation:
General HR related topics
- All matters regarding to employment/recruitment of new faculty/staff
- Job description management in collaboration with team players
- Internal and external job postings in coordination with respective leadership
- Communication and alignment with supervisors & BR
- Employee contract and supplementary required document management
- Maintain the faculty and staff database leveraging internal data management tools. ie. Veracross
- Review all Additional Responsibility/Extra-Curricular/Coach positions with the leadership-team before they are advertised and handling of the complete stipend process up to payment
- Supporting the company pension plan process in collaboration with external service providers from employee consulting and new contracts to payroll processing handling leavers dealing with special cases and providing annual salary and change overviews to the insurance company
- Dealing with labor law cases and general HR-related topics in consultation with the Director of Finance & Operations / Head of School / Supervisors
Payroll duties
- Calculation and processing of all payments to FIS employees e.g. salaries payments for overtime bonuses maternity leave pay sick leave pay extracurricular activities or substitute payments in agreement with the Director of Finance & Operations/Head of School
- Registration and maintenance of all data required for proper payroll accounting whether for new or already existing employees
- Providing reports for external authorities (e.g. Berufsgenossenschaft labor office. social insurance finance authorities etc.)
- Preparation and assistance with audits
- Ongoing review of payroll software including regular updates and collaboration with external providers
- Administration of the internal leave tool and the company lease-a-bike-process
- General support of FIS employees in all payroll-related matters and assistance in completion of legal forms for German authorities.
Relocation tasks
- Handle all matters regarding relocation (e.g. open bank accounts assist in registering phone/internet registration car registration visa energy supply living in Germany activities) as per the FIS relocation support program
- Help and assist faculty with local Germany requirements such as work & residence permits drivers licenses tax advisors negotiation with realtors and help to translate non-official documents
- Leased housing for (new) employees
- Manage school leased housing or private accommodation as needed for FIS-O and FIS-W employees
- Coordinate all moves (in processing and out processing) with faculty & staff
- Prepare subleases for all tenants. Support tenants with yearly invoices from landlords and external providers
Overall
- Further topics can be assigned by supervisor
- Keeping knowledge up to date regarding governmental law changes in relation to employment- income tax- and social security law as well as in residence- and work permit law.
Questions about the position can be sent to the Director of Finance & Operations Dr. Constantin Loebus:
Required Experience:
IC
Key Skills
- Employee Relations
- Typing
- Succession Planning
- Human Resources Management
- Military Experience
- Case Management
- Benefits Administration
- HRIS
- Payroll
- ADP
- Human Resources
- Leadership Experience
About Company
Effective immediately Frankfurt International School in Oberursel is looking for a qualified, experienced and motivated Instructional Technology Integrator for the Primary Division (Early Years). The position is initially termed until 31 July 2026. The Ins
